Agenda and minutes

There were no apologies of absence.

To confirm as a correct record the minutes of the meeting of the Streetscene Policy Development and Review Panel meeting held on 20 October 2016.

It was AGREED that the minutes of the Streetscene Policy Development and Review Panel held on 20 October 2016, be confirmed and signed as a correct record.

The Chairman made the following announcement:-

‘During the Christmas closedown period, Streetscene received 15 telephone calls via the messaging service that had been set up. Of these, 13 related to missed bins. Given the many thousands of collections that were made during this time, this performance is extremely good, particularly considering the revised schedule that was operating.

The number is also down on previous years and I would like to take this opportunity to thank the officers in Streetscene for their efforts in ensuring that the best possible service was provided at this time.’

The Panel requested that their thanks be passed to the Officers in Streetscene for providing such a high level of service over the Christmas period.

To receive any declarations of interest from members in accordance with Standing Orders and the Council’s Code of Conduct and disclosures of advice or directions received from Group Leaders or Political Groups, in accordance with the Council’s Constitution.

There were no declarations of interest made at this meeting.

To receive any deputations of which notice has been lodged.

There were no deputations made at this meeting.

To consider a report by the Director of Operations which reviews the Panel’s Work Programme for 2016/17 and Draft Work Programme for 2017/18.

The Panel considered a report by the Director of Operations which reviewed the panel’s Work Programme for 2016/17 and looked at the draft Work Programme for 2017/18.

The Director of Operations invited members to put forward suggestions for the 2017/18 work programme. Member’s suggestions included; an annual report from Project Integra and a presentation from Hampshire County Council regarding the proposed changes to the Household Waste and Recycling Centres (HWRC’s). The Director of Operations suggested to members that the Head of Project Integra be invited to a future meeting of the panel, where he would be able to take questions from members. With regard to the HWRC’s, he informed the Panel that the plans for the revised opening hours have now been placed on hold until later in the year, and therefore it would not appropriate at this time to look at this, but it could be something that could be considered at a later date.

It was AGREED that members:-

(a)  give initial consideration to the outcome of the Panel’s work programme for the current year 2016/17; and

(b)  consider the work programme for the next municipal year, to which further consideration can be given to those matters at the next meeting of the Panel on 2 March 2017.

To consider a report by the Director of Operations which reviews the progress of the new Corporate Cleaning Contract.

The Panel considered a report by the Director of Operations on an update of the performance of the Corporate Cleaning Contract that was awarded to Hi Spec Services.

It was AGREED that the content of the report be noted.

To consider a report by the Director of Operations on the new contract for Bus Shelter Cleaning and Maintenance.

The Panel considered a report by the Director of Operations which provided an update on the progress of the bus shelter replacement and maintenance contract that was awarded to Queensbury Shelters Ltd for the next 5 years.

Councillor Price, JP suggested that a report be added to the 2017/18 work programme providing a further update to the progress of the new contract as it is still very much in its early days.

It was AGREED that the content of the report be noted.

The Director of Operations addressed the Panel to provide an update regarding the Textile Recycling Contract.

He informed members that the Textile Recycling contract with the European Recycling Company Ltd (ERC) comes to an end in April 2017. Due to the success of this contract an Executive individual delegated decision was made on 13 January 2017 to extend this contract for a further 2 years.