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Agenda

Venue: Council Chamber - Civic Offices

Contact: Democratic Services 

Items
No. Item

1.

Prayers

The meeting will commence with a short service of prayers.

2.

Apologies for Absence

3.

Minutes pdf icon PDF 217 KB

To confirm as a correct record the minutes of the Council Meeting held 14 December 2017.

4.

Mayor's Announcements

5.

Executive Leader's Announcements

6.

Executive Members' Announcements

7.

Declarations of Interest

To receive any declarations of interest from members in accordance with Standing Orders and the Council’s Code of Conduct.

 

Members are reminded that the Monitoring Officer has granted a dispensation to all Members to enable discussion and a decision to be taken at item 15 – Finance Strategy, Capital Programme, Revenue Budget and Council Tax 2018/19.

8.

Presentation of Petitions

To receive any petitions presented by a member of the Council.

 

Note: any petition so presented will be dealt with in accordance with the Council’s petition scheme.

8(1)

Update of Petition - Stop the Building of 1500 new homes in Warsash, Locks Heath, Park Gate and Titchfield Common

To receive a verbal update on the Petition “Stop the building of 1500 new homes in Warsash, Locks Heath, Park Gate and Titchfield Common” which was received by the Council on the 8th December 2017.

9.

Deputations

To receive any deputations of which notice has been given.

10.

Reports of the Executive

To receive, consider and answer questions on reports and recommendations of the Executive.  Minutes of the meetings of the Executive and a schedule of individual Executive member decisions are appended.

10(1)

Minutes of meeting Monday, 8 January 2018 of Executive pdf icon PDF 165 KB

10(2)

Minutes of meeting Monday, 5 February 2018 of Executive pdf icon PDF 171 KB

10(3)

Schedule of Individual Executive Member and Officer Delegated Decisions pdf icon PDF 129 KB

11.

Report of the Scrutiny Board

To receive, consider and answer questions on reports and recommendations of the meeting of the Scrutiny Board.

11(1)

Minutes of meeting Thursday, 11 January 2018 of Scrutiny Board pdf icon PDF 177 KB

12.

Reports of Other Committees

To receive the minutes of the following Committees and to consider and answer questions on any reports and recommendations made.

12(1)

Minutes of meeting Wednesday, 13 December 2017 of Planning Committee pdf icon PDF 328 KB

12(2)

Minutes of meeting Wednesday, 24 January 2018 of Planning Committee pdf icon PDF 291 KB

12(3)

Minutes of meeting Tuesday, 23 January 2018 of Licensing and Regulatory Affairs Committee pdf icon PDF 155 KB

13.

Questions under Standing Order 17.2

To answer questions pursuant to Standing Order 17.2 for this meeting.

14.

Motions under Standing Order 15

Members will be informed, prior to the meeting, of any motion duly notified in accordance with Standing Order 15 but received after print and dispatch of the agenda.

14(1)

Notice of Motion dated 28 January 2018 received from Councillor S D Martin

“I propose that the Council reviews its use of “single use plastics” and develops a strategy to phase out their use within the Council’s offices and buildings as quickly as it is reasonably practicable to do so. 

 

If agreed, I propose that the Council requests that the Streetscene Policy Development and Review Panel leads a review and researches the following additional actions:

 

·         Commence a programme to end all sales of SUP bottles in Council buildings and the use of plastic drinking straws by the end of 2018;

 

·         Plan the replacement of drinks machines that meet the Council’s strategy as they come to the end of their current contracts, providing water stations for staff as required;

 

·         Develop an education programme within the Borough to encourage businesses, restaurants and bars to phase-out SUP glasses, bottles, cutlery and straws to encourage re-useable or deposit scheme cups;

 

·         Develop an education policy to encourage, promote and assist its employees and councillors to move towards finding alternatives to “single use plastics”;

 

·         Roll out this education programme to the residents of Fareham; and

 

·         Develop an Officers’ Working Group to develop the strategy and provide regular reports on progress to the Streetscene panel.

15.

Finance Strategy, Capital Programme, Revenue Budget and Council Tax 2018/19

15(1)

Suspension of Standing Order 19.4 and 19.5

To consider suspending the provision of Standing Order 19.4 to allow the Executive Leader of the Council to speak on the matters referred to in items 15(2) and 15(3) for longer than five minutes and the spokesman for the Opposition Group to speak for not more than ten minutes; and to consider suspending the provisions of Standing Order 19.5 to allow the Executive Leader of the Council to speak on the matters referred to in items 15(2) and 15(3) more than once to respond to points raised in debate.

15(2)

Report to the Executive - 05 February 2018 pdf icon PDF 182 KB

The Minutes of the meeting of the Executive held on 05 February 2018, presented to Council at its meeting on 23 February 2018 at item 10(1), contained recommendations on the revenue budget and the level of Council Tax for 2018/19.  If Members accept the Executive’s recommendations, formal approval will be sought of the following matters:

 

(a)  the capital programme and financing of £55,081,000;

 

(b)  an overall revised revenue budget for 2017/18 of £8,616,700;

 

(c)  a revenue budget for 2018/19 of £8,440,500;

 

(d)  a Council Tax for Fareham Borough Council for 2018/19 of £155.22 per band D property, which represents a £5.00 increase when compared to the current year and is within referendum limits.

 

(Note: a copy of the report to the Executive is included in this Agenda pack).

 

In accordance with the Local Authorities (Standing Orders) (England) (Amendment) Regulations 2014, there will be a recorded vote on the budget decision.

15(3)

Council Tax for 2018/19 for Fareham Borough Council, Hampshire County Council, Hampshire Police and Crime Commissioner and Hampshire Fire and Rescue Service.

Having made the necessary calculations in relation to its own budget, the Council must proceed to set the Council Tax for 2018/19 taking account of the amounts in precepts issued to the Council by Hampshire County Council, the Police and Crime Commissioner and Hampshire Fire Authority.  These precepts will not be issued before the publication of this agenda and will therefore be reported at the meeting, with provisional figures being given for those that are not yet approved. 

 

In order to enable Council Tax bills to be issued within the statutory timescale, it is recommended that the Council agrees to delegate authority to the Director of Finance and Resources to amend the Council Tax 2018/19, in the event that any of the precepting authorities change their precept calculation from that expected and reported at the Council meeting.

 

In accordance with the Local Authorities (Standing Orders) (England) (Amendment) Regulations 2014, there will be a recorded vote on the budget decision.

 

(Note: a schedule will be circulated at the meeting for approval, showing the formal calculations the Council must make, incorporating any figures recommended by the Executive. Members will also be advised of the wording of the formal resolution they must adopt to set the Council Tax for 2018/19, taking account of the requisite calculations and the precepts of Hampshire County Council, the Police and Crime Commissioner and Hampshire Fire Authority).

 

15(4)

Housing Revenue Account Budget and Capital Plans 2018/19

The minutes of the meeting of the Executive held on 05 February 2018, presented to Council at its meeting on 23 February 2018 at item 10(1), contained recommendations on the Housing Revenue Account Spending Plans including the Capital Programme for the years 2017/18 to 2021/22.  If Members accept the Executive’s recommendations, formal approval will be sought of the following matters:

 

(a)  rents be approved for Council Dwellings as set out in paragraph 13 of that report with effect from 2 April 2018;

 

(b)  rents for garages be increased by 4.3% with effect from 2 April 2018;

 

(c)  the revised budget for 2017/18 be approved;

 

(d)  the base budget for 2018/19 be approved; and

 

(e)  the capital programme and financing for 2017/18 to 2021/22 be approved.

15(5)

Treasury Management Strategy and Prudential Indicators 2018/19 pdf icon PDF 24 KB

The minutes of the meeting of the Executive held on the 05 February 2018, presented at item 10(2) of this Agenda, contain recommendations for the Council to approve the Treasury Management Strategy and Prudential Indicators 2018/19.

 

(Note: a copy of the report to the Executive together with the Treasury Management Strategy is included in this agenda pack)

Additional documents:

16.

Members' Allowances Scheme pdf icon PDF 152 KB

A report by the Head of Democratic Services.

Additional documents:

17.

Appointments to Committees

To make any changes in appointments to the seats on committees in accordance with the wishes of political groups.  Such appointments will take effect from 26 February 2018.

At the end of the Council meeting, Members are invited to remain in the Council Chamber for a brief informal meeting concerning the selection of the Deputy Mayor for 2018/19.

 

 




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