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Agenda and minutes

Venue: Solent Room - Ferneham Hall and then Council Chamber - Civic Offices

Contact: Democratic Services 

Items
No. Item

1.

Welcome and Presentation of Awards

The meeting will commence with a short service of prayers.

Minutes:

Following the meeting being opened with prayers led by the Mayor’s Chaplain, Reverend Susan Allman, the Mayor extended a warm welcome to all guests at this annual meeting of the Council and went on to announce the Citizens of Honour for 2017.

 

The Mayor presented Citizen of Honour badges to Gwen Adlam, Kerry Snuggs, Matthew Swann and Betty Wright.

 

The Mayor presented Young Citizens of Honour badges to Olivia Lawrence, Lucy Fairall and Amber Warrington.

 

The HMS Collingwood Cup was presented to Chief Petty Officer Adam Hearn.

2.

Apologies for Absence - morning session

Minutes:

Apologies for absence were received from Councillor Mrs M Brady and Councillor K D Evans.

3.

Election of Mayor

To elect the Mayor of Fareham for the municipal year 2017/18.  (The Order of Proceedings to be observed is set out in the programme, which will be available at the meeting).

Minutes:

On the Council being invited to submit nominations for the election of Mayor, it was proposed by Councillor S D T Woodward and seconded by Councillor B Bayford  “that Councillor G C Fazackarley be elected Mayor of Fareham for the municipal year 2017/18”.  On the nomination being put to the meeting it was declared CARRIED by majority.

 

RESOLVED that Councillor G C Fazackarley be elected Mayor of Fareham for the municipal year 2017/18. 

 

After Councillor G C Fazackarley had received the personal congratulations of The Mayor, he retired from the meeting to be robed and upon his return signed the statutory Declaration of Acceptance of Office.

3(1)

COUNCILLOR G C FAZACKARLEY, MAYOR, IN THE CHAIR

Minutes:

The Mayor thanked the Council for his election.  He informed Members that Reverend Ian Meredith will be his Chaplain for the year.  He further announced that the Mayor’s charity appeal would this year be in support of Sam’s Haven and The Moving On Project.

 

The Mayor named his wife, Tina Fazackarley, as his Mayoress for the year and invested her with the chain of office.

4.

Election of Deputy Mayor

To elect the Deputy Mayor for the municipal year 2017/18 in accordance with Standing Order 2.2.

Minutes:

On the Council being invited to submit nominations for the election of Deputy Mayor of Fareham for the municipal year 2017/18, it was proposed by Councillor S D T Woodward and seconded by Councillor T M Cartwright “that Councillor Chris Wood be elected Deputy Mayor of Fareham for the municipal year 2017/18”.  On the nomination being put to the meeting, it was declared CARRIED unanimously.

 

RESOLVED that Councillor C J Wood be elected Deputy Mayor of Fareham for the municipal year 2017/18.

4(1)

Vote of Thanks

Minutes:

It was proposed by Councillor S D T Woodward and seconded by Councillor Miss T Harper “that the best thanks of the Council be accorded to Councillor Connie Hockley and Councillor Geoff Hockley for their services as Mayor and Mayor Consort during the past municipal year”.  On being put to the meeting the motion was declared CARRIED unanimously.

 

RESOLVED that the best thanks of the Council be accorded to Councillor Connie and Councillor Geoff Hockley for their services as Mayor and Mayor Consort during the past municipal year.

 

Councillor Mrs C L A Hockley replied to the vote of thanks and expressed her appreciation of the support she had been given throughout her year of office.  The Mayor then presented Councillor Mrs C L A Hockley with her Past Mayor’s badge and Councillor G Hockley with his Past Mayor’s Consort badge.

5.

Mayor's Cadet

To present the Mayor’s Cadet for 2017/18 with the badge of service.

Minutes:

The Mayor presented his Mayor’s Cadet for 2017/18, Cadet Connor Bomford, with his badge of service.

6.

Adjournment until 2.30pm

The meeting will re-convene in the Council Chamber, Civic Offices, Fareham.

Minutes:

It was proposed by Councillor S D T Woodward and seconded by Councillor T M Cartwright “that this meeting now adjourn and resume at 2.30pm in the Council Chamber in the Civic Offices, Fareham”.

 

On being put to the meeting, the proposition was declared CARRIED unanimously.

7.

Apologies for absence - afternoon session

Minutes:

Apologies for absence for the afternoon session were received from Councillor Mrs M Brady and Councillor K D Evans.

8.

Minutes pdf icon PDF 193 KB

To confirm as a correct record the minutes of the Council Meeting held on 27 April 2017.

Minutes:

RESOLVED that the Mayor be authorised to sign as a correct record the Minutes of the meeting of the Council held on the 27 April 2017.

9.

Mayor's Announcements

Minutes:

The Mayor reminded Members that Reverend Ian Meredith will be his Chaplain for the year.

 

The Mayor also reminded Members that the charities he has chosen to support will be Sam’s Haven and the Moving on Project.

 

The Mayor announced that his first Tea Party, which will be held on Thursday 1st June, will be introducing these charities.  This will be held in the Mayor’s Parlour starting at 2.30pm and tickets are £4 each.

10.

Declarations of Interest

To receive any declarations of interest from members in accordance with Standing Orders and the Council’s Code of Conduct.

Minutes:

There were no declarations of interest made at this meeting.

11.

Appointment of the Executive

(1)  Executive Leader

 

At the annual meeting in May 2016, Councillor S D T Woodward was elected to be the Executive Leader for a term of 4 years. 

 

(2)  Number of Other Executive Members

 

Members are reminded that following the resolution of the Council on 16 December 2010, the Executive Leader is invited to advise the Council of the appointment of two or more (but no more than nine) Members to form the Executive.

 

(3)  Election of Other Executive Members

 

Members are reminded that the Executive Leader is responsible for determining the areas of Executive responsibility and for allocating the portfolios to the Executive Members appointed.  The Executive Leader is invited to advise the Council of the appointments.

 

(4)  Areas of Executive Responsibility

 

In accordance with Standing Order 5.1, the Executive Leader is invited to determine the separate areas of responsibility to be allocated to the Executive Members for the forthcoming year.  Members are advised that following the Executive Leader’s decision, the following are the areas of responsibility:-

 

·         Housing;

·         Leisure and Community;

·         Streetscene;

·         Health and Public Protection;

·         Planning and Development; and

·         Policy and Resources.

 

The Executive Leader is invited to confirm the areas of responsibility for 2017/18.  Members are reminded that the allocation of these portfolios to the Executive Member is a matter for the Executive Leader.

 

11(1)

Executive Leader

Minutes:

Members were reminded that, at the Annual Meeting of the Council in May 2016, Councillor S D T Woodward was elected to be the Executive Leader for a term of 4 years.

11(2)

Number of Other Executive Members

Minutes:

Members were reminded that following the resolution of the Council on 16 December 2010, the Executive Leader would be invited to advise the Council on his appointment of two or more (but no more than nine) members to form the Executive.

 

The Council was duly advised that the Executive Leader would be appointing five other members to form the Executive to work alongside him.  He also advised that Councillor T M Cartwright would be appointed as the Deputy Executive Leader.

 

RESOLVED that the above decision be noted.

11(3)

Appointment of Other Executive Members

Minutes:

Members were reminded that following the resolution of the Council on 16 December 2010, the Executive Leader would be invited to advise the Council of his appointment of other Executive Members, consequent to his decision at item 11(2) above.

 

The Council was duly advised that the Executive Leader would be appointing Councillors Miss S Bell, T M Cartwright, K D Evans, Miss T Harper and Mrs K Mandry to serve as Executive Members for 2017/18.

 

RESOLVED that the above decision be noted.

11(4)

Areas of Executive Responsibility

Minutes:

The Council was reminded that the Executive Leader is responsible for determining the areas of Executive responsibility and for allocating the portfolios to the Executive Members appointed.

 

The Council was duly advised that the Executive Leader would be allocating responsibilities to the Executive portfolios for the municipal year 2017/18 as follows:

 

Health and Public Protection – Councillor T M Cartwright;

Planning and Development – Councillor K D Evans;

Streetscene – Councillor Miss T Harper;

Leisure and Community – Councillor Miss S Bell;

Housing – Councillor Mrs K Mandry; and

Policy and Resources – Councillor S D T Woodward.

 

RESOLVED that the above decision be noted.

12.

Appointment of Committees and Allocation of Seats pdf icon PDF 103 KB

In accordance with its Standing Orders, the Council is invited to consider a report on the appointment of committees and the allocation of seats following the nominations of political groups.

Additional documents:

Minutes:

The Council received a report by the Chief Executive Officer, providing calculations for political balance relating to the allocation of seats on committees and panels for the municipal year 2017/18.

 

The report asks the Council to confirm the functions and appointment of committee seats as well as the role of Chairman and Vice-Chairman for each committee.  The minority groups are invited to appoint opposition spokesmen to each of the Executive portfolios.

 

Appendix B was tabled at the meeting setting out the proposals for appointments to seats.

 

RESOLVED that the Council approves:

 

(a)  the committee functions and number of seats on each committee for the municipal year 2017/18, as listed at paragraphs 5, 6 and 7 of the report;

 

(b)  that subject to the approval of (a), the work programmes be amended to move the Health related items from The Housing PDR Panel to The Health and Public Protection PDR Panel;

 

(c)  the allocation of seats to political groups, as set out in Appendix A for the municipal year 2017/18;

 

(d)  the nominations of the political groups to seats on committees, deputies and spokesmen, for the municipal year 2017/18, as set out in the tabled Appendix B; and

 

(e)  the appointment of a Chairman and Vice-Chairman for each committee for the municipal year 2017/18, as set out in the tabled Appendix B.

 

13.

Standards Arrangements - Appointment of a Designated Independent Person

The Council is reminded that the Localism Act 2011 implemented significant changes to the Standards regime which required the Council to put in place new arrangements to deal with matters of ethics, probity and Members conduct.

 

At its meeting in June 2012, the Council appointed Mr David Basson and Mrs Mary Kilbride as the Council’s two Designated Independent Persons for the purposes of consideration, investigation and hearing of complaints under the Members Code of Conduct as required under section 28(7) of the Localism Act 2011.

 

In May 2016, Mary Kilbride resigned her post as Designated Independent Person and the Council is recommended to confirm Mr David Basson as the Council’s Designated Independent Person for the next municipal year.

Minutes:

The Council was asked to confirm that Mr David Basson remains as the Council’s Designated Independent Person for the municipal year 2017/18.

 

RESOLVED that Mr David Basson be confirmed as the Council’s Designated Independent Person for the municipal Year 2017/18.

14.

Appointment to Outside Bodies pdf icon PDF 154 KB

Standing Order 10 requires the Council to make appointments to Outside Bodies, other than appointments which are required by law to be made by the Executive.  Appended to this agenda is a report scheduling to the appointments to be made.

Additional documents:

Minutes:

The Council was reminded that it was required by Standing Order 10 to make appointments to outside bodies, other than those appointments which were required by law to be made by the Executive.  Council therefore considered the report of the Head of Democratic Services on the appointments to be made and also received guidance on the duties and responsibilities of members when acting as an appointee to an outside body.

 

The Executive Leader advised that a number of deletions would also be made as the outside body either no longer existed or had not met for some time.

 

In considering the appointments to the Crofton Community Association (no. 6 tabled Appendix C), it was AGREED that Councillor C J Wood be appointed as the Deputy for 2017/18.

 

In considering the appointments to the Fareham/Pulheim Twinning Association (no.9 tabled Appendix C), it was AGREED that Councillor Mrs C L A Hockley be appointed as the Appointed Representative for 2017/18.

 

In considering the appointments to the Fareham and Gosport Clinical Commissioning Group (no.11 tabled Appendix C), it was AGREED that Councillor T M Cartwright be appointed as the Appointed Representative for 2017/18.

 

In considering the appointments to the Hampshire Health and Well-being Partnership Board (no. 20 tabled Appendix C), it was AGREED that Councillor T M Cartwright be appointed as the Appointed Representative for 2017/18.

 

In considering the appointments to the Health Overview and Scrutiny Panel (formerly the Health Review Panel- Portsmouth City Council) (no. 23 tabled Appendix C), it was AGREED that Councillor M J Ford be appointed as the Appointed Representative for 2017/18 and Councillor Mrs T L Ellis be appointed as Deputy for 2017/18.

 

In considering the appointments to the Local Government Association Coastal Issues Special Interest Group (no. 30 tabled Appendix C), it was AGREED that Councillor C J Wood be appointed as Deputy for 2017/18.

 

In considering the appointments to the Partnership for Urban South Hampshire – Overview and Scrutiny Committee (no. 35 tabled Appendix C), it was AGREED that Councillor C J Wood be appointed as Appointed Representative for 2017/18 and Councillor Nick Walker be appointed as Deputy for 2017/18.

 

In considering the appointments to the Portchester Community Centre Ltd (no. 37 tabled Appendix C), it was AGREED that Councillor Miss S Bell be appointed as Trustee for 2017/18.

 

In considering the appointments to the Standing Conference on Problems Associated with Coastline (no. 51 tabled Appendix C), it was AGREED that Councillor K D Evans be appointed as Appointed Representative for 2017/18 and Councillor C J Wood be appointed as Deputy for 2017/18.

 

It was AGREED that County Strategy Group for Crime and Disorder (no. 6 Appendix A) be removed.

 

It was AGREED that Locks Heath Memorial Hall Board of Trustees (no. 33 Appendix A) be removed.

 

It was AGREED that North Whiteley Development Forum (no. 34 Appendix A) be removed.

 

It was AGREED that West Paulsgrove Scout and Community Association (no. 59 tabled Appendix C) be removed.

 

Subject to the amendments agreed as listed above, the Council RESOLVED that:

 

(a)  representatives for 2017/18 be appointed to the organisations as set out in the tabled appendix to the report; and

 

(b)  the guidance to Members on their duties and responsibilities as appointees to outside bodies be noted.

15.

Executive Leader's Announcements

Minutes:

There were no Executive Leader announcements made at this meeting.

16.

Executive Members' Announcements

Minutes:

The Executive Member for Health and Public Protection stated that as Chairman of the Daedalus 100 Anniversary Working Group, he was pleased to announce that arrangements were now in place to celebrate the centenary of the 100 Anniversary on Saturday 16th September, following approval by the Safety Advisory Group last week.

 

The Executive Member for Health and Public Protection announced there will be a static display of at least thirty aeroplanes, some of which will be vintage, there will also be a community area with various events laid on.

 

The Executive Member for Health and Public Protection stated that more information be available later but it is hoped that this will be a super event to celebrate such a historic airfield.

17.

Presentation of Petitions

To receive any petitions presented by a member of the Council.

 

Note: any petition so presented will be dealt with in accordance with the Council’s petition scheme.

Minutes:

There were no petitions presented at this meeting.

18.

Deputations

To receive any deputations of which notice has been given.

Minutes:

There were no deputations given at this meeting.

19.

Questions under Standing Order 17.2

To answer questions pursuant to Standing Order 17.2 for this meeting.

Minutes:

There were no Questions submitted for this meeting.

20.

Motions under Standing Order 15

Members will be informed, prior to the meeting, of any motion duly notified in accordance with Standing Order 15 but received after print and dispatch of the agenda.

Minutes:

There were no Motions submitted for this meeting.

21.

Policy Framework

Standing Order 9 requires the Council to establish or confirm the plans and strategies which are to compromise the Council’s overall policy framework within which the Executive will operate during the coming year.  The Council’s Constitution sets out the major plans and strategies reserved to the Council for approval.  The Council is therefore invited to confirm the policy framework for 2017/18 as comprising those plans and strategies identified in the table below.

 

Policy / Strategy

Last adopted or approved by

Date

Sustainable Community Strategy

Council

1 February 2010

Housing Strategy

Council

22 April 2010

Licensing Policy

Council

16 December 2010

Development Plan:  

  • Fareham Local Plan Part 1: Core Strategy

 

  • Fareham Local Plan Part 2:

Development Sites and Policies

 

  • Fareham Local Plan Part 3:

The Welborne Plan

 

Council

 

Council

 

 

Council

 

4 August 2011

 

8 June 2015

 

 

8 June 2015

Community Safety Strategy

Council

29 May 2014

Corporate Strategy

Council

9 October 2014

 

Minutes:

RESOLVED that the policy framework for 2017/18 be confirmed as comprising those plans and strategies identified in the table below:

 

Policy / Strategy

Last adopted or approved by

Date

Sustainable Community Strategy

Council

1 February 2010

Housing Strategy

Council

22 April 2010

Licensing Policy

Council

16 December 2010

Development Plan:  

  • Fareham Local Plan Part 1: Core Strategy

 

  • Fareham Local Plan Part 2:

Development Sites and Policies

 

  • Fareham Local Plan Part 3:

The Welborne Plan

 

Council

 

Council

 

 

Council

 

4 August 2011

 

8 June 2015

 

 

8 June 2015

Community Safety Strategy

Council

29 May 2014

Corporate Strategy

Council

9 October 2014

 

22.

Change of Streetscene Policy Development and Review Panel Date

The Council is asked to agree a revised date for the June Streetscene Policy Development and Review Panel and that the meeting be moved from 8 June 2017 to Wednesday 14 June 2017.

 

Minutes:

RESOLVED that the meeting of the Streetscene Policy Development and Review Panel scheduled to take place on Thursday 08 June 2017 be moved to Wednesday 14 June 2017.

 

 




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