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Agenda and minutes

Venue: Solent Room - Ferneham Hall and then Council Chamber - Civic Offices. View directions

Contact: Democratic Services 

Items
No. Item

1.

Prayers

The meeting will commence with a short service of prayers.

Minutes:

Following the meeting being opened with prayers led by the Mayor’s Chaplin, Reverend Ian Meredith, the Mayor extended a warm welcome to all guests at this annual meeting of the Council and went on to announce the Citizens of Honour for 2018.

 

The Mayor presented Citizen of Honour badges to Denise Fletcher-Lance, Paula Hemingway and Betty Richards.

 

The Mayor presented Young Citizens of Honour badges to Michael Guthrie and Amber Munn.

 

The HMS Collingwood Cup was presented to Petty Officer Alan Bates.

2.

Apologies for Absence - morning session

Minutes:

Apologies for absence were received from Councillor I J Bastable and Councillor J E Butts.

3.

Election of Mayor

To elect the Mayor of Fareham for the municipal year 2018/19.  (The Order of Proceedings to be observed is set out in the programme, which will available at the meeting).

Minutes:

On the Council being invited to submit nominations for the election of Mayor, it was proposed by Councillor S D T Woodward and seconded by Councillor K D Evans “that Councillor Mrs S M Bayford be elected Mayor of Fareham for the municipal year 2018/19”.  On the nomination being put to the meeting it was declared CARRIED unanimously.

 

RESOLVED that Councillor Mrs S M Bayford be elected Mayor of Fareham for the municipal year 2018/19.

 

After Councillor Mrs Bayford had received the personal congratulations of the Mayor, she retired from the meeting to be robed and upon her return signed the statutory Declaration of Acceptance of Office.

3(1)

COUNCILLOR MRS S M BAYFORD, MAYOR IN THE CHAIR

Minutes:

The Mayor thanked the Council for her election. She informed Members that Reverend Gavin Foster will be her chaplain for the year.  She further announced that the Mayor’s charity appeal would this year be in support of Abbey’s Heroes, Acts of Kindness and the Royal Naval Benevolent Trust.

 

The Mayor named her husband, Brian Bayford, as her consort for the year and invested him with the chain of office.

4.

Election of Deputy Mayor

To elect the Deputy Mayor for the Municipal Year 2018/19 in accordance with Standing Order 2.2.

Minutes:

On the Council being invited to submit nominations for the election of Deputy Mayor of Fareham for the municipal year 2018/19, it was proposed by Councillor S D T Woodward and seconded by Councillor Mrs L E Clubley “that  Councillor Mrs P M Bryant be elected Deputy Mayor of Fareham for the municipal year 2018/19”.  On the nomination being put to the meeting, it was declared CARRIED unanimously.

 

RESOLVED that Councillor Mrs P M Bryant be elected Deputy Mayor of Fareham for the municipal year 2018/19.

 

The Deputy Mayor named Councillor Mrs L E Clubley as the Deputy Mayoress for the year.

 

4(1)

Vote of Thanks

Minutes:

It was proposed by Councillor S D T Woodward and seconded by Councillor T M Cartwright, MBE, “that the best thanks of the Council be accorded to Councillor G Fazackarley and Mrs Tina Fazackarley for their services as Mayor Mayoress during the past municipal year.   In being put to the meeting the motion was declared CARRIED unanimously.

 

RESOLVED that the best thanks of the Council be accorded to Councillor G Fazackarley and Mrs Tina Fazackarley for their services as Mayor and Mayoress during the past municipal year.

 

Councillor Fazackarley replied to the vote of thanks and expressed his appreciation of the support he had been given throughout his year of office.  The Mayor then presented Councillor Fazackarley with his Past Mayor’s badge and Mrs Tina Fazackarley with her Past Mayoress badge.

5.

Mayor's Cadet

To present the Mayor’s Cadet for 2018/19 with the badge of service.

Minutes:

The Mayor presented her Mayor’s Cadet for 2018/19, Able Cadet Harry Eccles, with his badge of service.

6.

Adjournment until 2.30pm

The meeting will re-convene in the Council Chamber, Civic Offices, Fareham.

Minutes:

It was proposed by Councillor S D T Woodward and seconded by Councillor T M Cartwright, MBE “that this meeting now adjourn and resume at 2.30pm in the Council Chamber in the Civic Offices, Fareham”.

 

On being put to the meeting, the proposition was declared CARRIED unanimously.

7.

Apologies for absence - afternoon session

Minutes:

Apologies for absence for the afternoon session were received from Councillor I J Bastable and Councillor J E Butts.

8.

Mayor's Announcements

Minutes:

The Mayor reminded Members that Reverend Gavin Foster from St John’s Church, Locks Heath will be her chaplain for the year.

 

The Mayor also reminded Members that the charities she has chosen to support will be Abby’s Heroes, Acts of Kindness and the Royal Naval Benevolent Trust.

 

The Mayor announced that Councillor Mike Ford will be cycling from Land’s End to John O’Groats between 16 June and 02 July. A ‘Just Giving’ page where donations can be made has been set up and all monies raised will go towards the Mayor’s charities.

 

The Mayor also announced that her first Tea Party, which will be held on Thursday 7 June, will include a presentation from Fareham Fairtrade.  This will be held in the Mayor’s Parlour starting at 2.30pm and tickets are £4 each.

9.

Declarations of Interest

To receive any declarations of interest from Members in accordance with Standing Orders and the Council’s Code of Conduct.

Minutes:

There were no declarations of interest made at this meeting.

10.

Appointment of the Executive

10(1)

Executive Leader

Members are reminded that at the annual meeting in May 2016, Councillor S D T Woodward was elected to be the Executive Leader for a term of 4 years.  

Minutes:

Members were reminded that at the Annual Meeting of the Council in May 2016, Councillor S D T Woodward was elected to be the Executive Leader for a term of 4 years.

10(2)

Number of Other Executive Members

Members are reminded that following the resolution of the Council on 16 December 2010, the Executive Leader is invited to advise the Council of the appointment of two or more (but no more than nine) Members to form the Executive.

Minutes:

Members were reminded that following the resolution of the Council on 16 December 2010, the Executive Leader would be invited to advise the Council on his appointment of two or more (but no more than nine) members to form the Executive.

 

The Council was duly advised that the Executive Leader would be appointing five other members to form the Executive to work alongside him.  He also advised that Councillor T M Cartwright, MBE, would be appointed as the Deputy Executive Leader.

 

RESOLVED that the above decision be noted.

10(3)

Election of Other Executive Members

Members are reminded that the Executive Leader is responsible for determining the areas of Executive responsibility and for allocating the portfolios to the Executive Members appointed.  The Executive Leader is invited to advise the Council of the appointments.

Minutes:

Members were reminded that following the resolution of the Council on 16 December 2010, the Executive Leader would be invited to advise the Council of his appointment of other Executive Members, consequent to his decision at Item 11(2) above.

 

The Council was duly advised that the Executive Leader would be appointing Councillors Miss S M Bell, T M Cartwright MBE, K D Evans, F W Birkett and S D Martin as Executive Members for 2018/19.

 

RESOLVED that the above decision be noted.

10(4)

Areas of Executive Responsibility

In accordance with Standing Order 5.1, the Executive Leader is invited to determine the separate areas of responsibility to be allocated to the Executive Members for the following year.  Members are advised that following the Executive Leader’s decision, the following are the areas of responsibility:-

 

·         Housing;

·         Leisure and Community;

·         Streetscene;

·         Health and Public Protection;

·         Planning and Development; and

·         Policy and Resources

 

The Executive Leader is invited to confirm the areas of responsibility for 2018/19.  Members are reminded that the allocation of these portfolios to the Executive Member is a matter for the Executive Leader.

Minutes:

The Council was reminded that the Executive Leader is responsible for determining the areas of Executive responsibility and for allocating the portfolios to the Executive Members appointed.

 

The Council was duly advised that the Executive Leader would be allocating responsibilities to the Executive portfolio for the municipal year 2018/19 as follows:

 

Health and Public Protection – Councillor T M Cartwright, MBE

Planning and Development – Councillor K D Evans

Streetscene – Councillor S D Martin

Leisure and Community – Councillor Miss S M Bell

Housing – Councillor F W Birkett

Policy and Resources – Councillor S D T Woodward

 

RESOLVED that the above decision be noted.

11.

Appointment of Committees and Allocation of Seats pdf icon PDF 106 KB

In accordance with its Standing Orders, the Council is invited to consider a report on the appointment of committees and the allocation of seats following the nominations of political groups.

Additional documents:

Minutes:

The Council received a report by the Chief Executive Officer, providing calculations for political balance relating to the allocation of seats on committees and panels for the municipal year 2018/19.

 

Appendix A - Appointment of Committees and Allocations of Seats, was tabled at the meeting

 

The report asks the Council to confirm the functions and appointment of committee seats as well as the role of Chairman and Vice-Chairman for each committee.  The minority groups are invited to appoint opposition spokesmen to each of the Executive portfolios.

 

Appendix B was tabled at the meeting setting out the proposals for appointments to seats.

 

RESOLVED that the Council approves:

 

(a)  the committee functions and number of seats on each committee for the municipal year 2018/19, as listed at paragraph 5, 6 and 7 of the report;

 

(b)  the allocation of seats to political groups, as set out in the tabled Appendix A for the municipal year 2018/19;

 

(c)  the nominations of the political groups to seats on committees, deputies and spokesmen, for the municipal year 2018/19, as set out in the tabled Appendix B; and

 

(d)  the appointment of a Chairman and Vice-Chairman for each committee for the municipal year 2018/19 as set out in the tabled Appendix B.

12.

Standards Arrangements - Appointment of a Designated Independent Person

The Council is reminded that the Localism Act 2011 implemented significant changes to the Standards regime which required the Council to put in place new arrangements to deal with matters of ethics, probity and Members conduct.

 

At its meeting in May 2017, the Council appointed Mr David Basson as the Designated Independent Person for the 2017/18 Municipal Year.   It is recommended that Mr David Basson be appointed as the Council’s Designated Independent Person for the 2018/19 Municipal Year.

Minutes:

The Council was asked to confirm that Mr David Basson remains as the Council’s Designated Independent Person for the municipal year 2018/19.

 

RESOLVED that Mr David Basson be confirmed as the Council’s Designated Independent Person for the municipal year 2018/19.

13.

Appointment to Outside Bodies pdf icon PDF 155 KB

Standing Order 10 requires the Council to make appointments to outside bodies, other than appointments which are required by law to be made by the Executive.  Appended to this agenda is a report scheduling the appointments to be made.

Additional documents:

Minutes:

The Council was reminded that it was required by Standing Order 10 to make appointments to outside bodies other than those appointments which were required by law to be made by the Executive.  Council therefore considered the report by the Head of Democratic Services on the appointments to be made and also received guidance on the duties and responsibilities of members when acting as an appointee to an outside body.  

 

The Executive Leader advised that some deletions would also be made as the outside body either no longer existed or had not met for some time.

 

Appendix C to the report was tabled at the meeting outlining the proposed appointments to be made.

 

In considering the appointments to Crofton Community Association (no. 6 tabled as Appendix C), it was AGREED that Councillor S J Dugan be appointed as the Trustee for 2018/19.

 

It was AGREED that the District Health and Well-being Partnership Board (no. 7 tabled as Appendix C) be removed.

 

In considering the appointments to the Fareham Welfare Trust (no. 14 tabled as Appendix C), it was AGREED that Councillor Ms S Pankhurst be appointed as a Trustee for a 4 year term of office.

 

In considering the appointments to the Hammond Memorial Hall Trust (no. 16 tabled as Appendix C), it was AGREED that Councillor S J Dugan be appointed as an ex-officio Trustee.

 

In considering the appointments to the Hampshire and Isle of Wight Local Government Association (no.18 tabled as Appendix C), it was AGREED that Councillor T M Cartwright, MBE and Councillor F W Birkett be appointed as Deputies for 2018/19.

 

In considering the appointments to the Health Overview & Scrutiny Panel (no. 23 tabled as Appendix C), it was AGREED that Councillor Ms S Pankhurst be appointed Deputy for 2018/19.

 

It was AGREED that the Local Children’s Partnership (no. 27 tabled as Appendix C) be removed.

 

In considering the appointments to the Local Government Association Coastal Issues Special Interest Group (no. 30 tabled as Appendix C), it was AGREED that Councillor P J Davies be appointed Deputy for 2018/19.

 

In considering appointments to the Partnership for Urban South Hampshire Overview and Scrutiny Committee (no. 36 tabled as Appendix C), it was AGREED that Councillor P J Davies be appointed as Appointed Representative for 2018/19 and Councillor T Davies be appointed as Deputy for 2018/19.

 

In considering the appointments to the Portchester Community Centre Ltd (no. 38 tabled as Appendix C), an amendment was proposed by Councillor S Cunningham and seconded by Councillor J Forrest that there should be one representative from each of the Portchester wards.  On being put to the meeting the amendment was declared LOST, 7 members voting in favour and 21 voting against. 

 

In considering the appointments to the Portchester Parish Hall Board of Trustees (no. 39 tabled as Appendix C), it was AGREED that Councillor J G Kelly be appointed as Appointed Representative for 2018/19.

 

In considering the appointments to the Priory Park Community Centre Management Committee (no. 40 tabled as Appendix C), it was AGREED that Councillor I J Bastable be appointed as Appointed Representative for 2018/19.

 

In considering the appointments to the Project Integra Strategic Board (no. 41 tabled as Appendix C) it was AGREED that Councillor S D Martin be appointed as Appointed Representative for 2018/19 and Councillor F W Birkett be appointed as Deputy for 2018/19.

 

In considering the appointments to the Standing Conference on Problems Associated with Coastline (no. 52 tabled as Appendix C), it was AGREED that Councillor P J Davies be appointed as Deputy for 2018/19.

 

In considering the appointments to the Stubbington Study Centre (no. 53 tabled as Appendix C), it was AGREED that Councillor S J Dugan be appointed as Appointed Representative for 2018/19.

 

In considering the appointments to the Wallington Village Community Association Executive Committee (no. 59 tabled as Appendix C), an amendment was proposed by Councillor R H Price and seconded by Councillor J G Kelly that Councillor Mrs K K Trott be appointed as the Appointed Representative.  On being put to the meeting the amendment was declared LOST, 7 members voting in favour and 21 voting against.  It was AGREED that Councillor T Davies be appointed as Appointed Representative for 2018/19 and Councillor Mrs K K Trott be appointed as Deputy for 2018/19.

 

Subject to any amendments agreed as listed above, the Council RESOLVED that:

 

(a)  representatives for 2018/19 be appointed to the organisations as set out in the tabled Appendix C to the report; and

 

(b)  the guidance to Members on their duties and responsibilities as appointed to outside bodies be noted.

14.

Executive Leader's Announcements

Minutes:

The Executive Leader advised the Council that he would be asking the Mayor to convene a special Council meeting immediately before the next scheduled Council meeting for the purpose of considering the investiture of Honorary Alderman on retiring Councillors Arthur Mandry, Brian Bayford and Dennis Steadman.

15.

Executive Members' Announcements

Minutes:

The Executive Member for Health and Public Protection provided an update on Fareham Police Station, reporting that he has been contacted by the Police Crime Commissioner’s Estates Director who is keen to maintain communication channels.

 

The Estates Director has advised that no decision has yet been made regarding the new Police Station arrangements for Fareham but has said that the current Police Station, which is due to close next year, will remain open until new premises have been found.  A joint press statement should be issued shortly so that both the public and the Police are aware of the position and the Estates Director will keep in contact with the Executive Member on a regular basis.

 

16.

Presentation of Petitions

To receive any petitions presented by a member of the Council.

 

Note: any petition so presented will be dealt with in accordance with the Council’s petition scheme.

Minutes:

The Head of Democratic Services provided Members with an update on two of the current petitions that have been received.

 

A petition calling for the Council to replace the cash payment parking machines with cashless payment parking systems was received at the Civic Offices on 11 April 2018. The petition has 1810 signatures of support and is due to be debated at the next Council meeting in June.

 

A complaint has been received in respect of the Petition to stop the building of 1500 new homes in Warsash, Locks Heath, Park Gate and Titchfield Common, expressing dis-satisfaction with the decision that the petition would not be debated by Council.  At the request of the Lead Petitioner, and as allowed under the Petition Scheme, the steps that the Council has taken in response to the petition will be reviewed by the Scrutiny Board at the meeting due to take place on 17 May 2018.  On considering the matter, the Scrutiny Board will need to determine if the steps taken by the Council in response to the submitted petition were correct, or if any or all of the reasons given for the complaint should be upheld.

 

17.

Deputations

To receive any deputations of which notice has been given.

Minutes:

There were no deputations given at this meeting.

18.

Questions under Standing Order 17.2

To answer questions pursuant to Standing Order 17.2 for this meeting.

Minutes:

There were no questions submitted for this meeting.

19.

Motions under Standing Order 15

Members will be informed, prior to the meeting, of any motion duly notified in accordance with Standing Order 15 but received after print and dispatch of the agenda.

Minutes:

There were no motions submitted for this meeting.

20.

Policy Framework

Standing Order 9 requires the Council to establish or confirm the plans and strategies which are to comprise the Council’s overall policy framework within which the Executive will operate during the coming year.  The Council’s Constitution sets out the major plans and strategies reserved to the Council for approval.  The Council is therefore invited to confirm the policy framework for 2018/19 as comprising those plans and strategies identified in the table below.

 

Policy/Strategy

Last adopted or approved by

Date

Sustainable Community Strategy

Council

01 February 2010

Housing Strategy

Council

22 April 2010

Licensing Policy

Council

28 April 2016

Development Plan:

·         Fareham Local Plan Part 1: Core Strategy

·         Fareham Local Plan Part 2: Development Sites and Policies

·         Fareham Local Plan Part 3: The Welborne Plan

 

Council

 

 

Council

 

 

Council

 

04 August 2011

 

 

08 June 2015

 

 

08 June 2015

 

Community Safety Strategy

Council

29 May 2014

Corporate Strategy

Council

14 December 2017

 

Minutes:

RESOLVED that the policy framework for 2018/19 be confirmed as comprising those plans and strategies identified in the table below:

 

Policy/Strategy

Last adopted or approved by

Date

Sustainable Community Strategy

Council

01 February 2010

Housing Strategy

Council

22 April 2010

Licensing Policy

Council

28 April 2016

Development Plan

·         Fareham Local Plan

Part 1: Core Strategy

·         Fareham Local Plan

Part 2: Development Sites and Policies

·         Fareham Local Plan

Part 3: The Welborne Plan

 

Council

 

Council

 

 

Council

 

04 August 2011

 

08 June 2015

 

 

08 June 2015

Community Safety Strategy

Council

29 May 2014

Corporate Strategy

Council

14 December 2017

 

 

 




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