Agenda and minutes

The meeting will commence with a short service of prayers.

Following the meeting being opened with prayers led by the Mayor’s Chaplain, Reverend Paul Bedford, the Mayor extended a warm welcome to all guests at this annual meeting of the Council and went on to announce the Citizens of Honour for 2019.

There will be a presentation of awards for the Citizens of Honour, the Young Citizens of Honour and the HMS Collingwood Cup.

The Mayor presented Citizen of Honour badges to David Grout, James Hall, Laura Hamilton, Eric Nixon and Jane Swanbrow.  The Mayor announced that Robin Chawner sadly passed away shortly after being nominated for an award and that his award would be collected at a later date in a private presentation with Robin’s family.

The Mayor presented Young Citizens of Honour badges to Fin Webster, Seth and Evie Rowsell and Lewis Heaysman.

The HMS Collingwood Cup was presented to Leading Engineering Technician Daniel Harrison.

Apologies for absence were received from Councillors J E Butts, K A Barton,  P J Davies and J M Englefield.

To elect the Mayor of Fareham for the municipal year 2019/20.  (The Order of Proceedings to be observed is set out in the programme, which will be available at the meeting).

On the Council being invited to submit nominations for the election of Mayor, it was proposed by Councillor S D T Woodward and seconded by Councillor Mrs L E Clubley “that Councillor Mrs P M Bryant be elected Mayor of Fareham for the municipal year 2019/20”. On the nomination being put to the meeting it was declared CARRIED unanimously.

RESOLVED that Councillor Mrs P M Bryant be elected Mayor of Fareham for the municipal year 2019/20.

After Councillor Mrs Bryant had received the personal congratulations of the Mayor, she retired from the meeting to be robed and upon her return signed the statutory Declaration of Acceptance of Office.

The Mayor thanked the Council for her election.  She informed Members that Father Roger Jackson would be her Chaplain for the year. She further announced that the Mayor’s charity appeal would this year be in support of 1350 Squadron Air Training Corps, Fareport Talking News and The Rowans Hospice. 

The Mayor named Councillor Mrs Louise Clubley as her Mayoress for the year and invested her with the chain of office.

To elect the Deputy Mayor for the Municipal Year 2019/20 in accordance with Standing Order 2.2.

On the Council being invited to submit nominations for the election of Deputy Mayor of Fareham for the municipal year 2019/20, it was proposed by Councillor S D T Woodward and seconded by Councillor T M Cartwright, MBE “that Councillor M J Ford, JP be elected Deputy Mayor of Fareham for the municipal year 2019/20”.  On the nomination being put to the meeting, it was declared CARRIED unanimously.

RESOLVED that Councillor M J Ford be elected Deputy Mayor of Fareham for the municipal year 2019/20.

The Deputy Mayor signed the statutory Declaration of Acceptance of Office and named his wife, Mrs Anne Ford, as the Deputy Mayoress for the year.

It was proposed by Councillor S D T Woodward and seconded by Councillor K D Evans “that the best thanks of the Council be accorded to Councillor Mrs Susan Bayford and Alderman Brian Bayford for their services as Mayor and Mayor Consort during the past municipal year. In being put to the meeting the motion was declared CARRIED unanimously.

RESOLVED that the best thanks of the Council be accorded to Councillor Mrs Susan Bayford and Alderman Brian Bayford for their services as Mayor and Mayor Consort during the past municipal year.

Councillor Mrs Bayford replied to the vote of thanks and expressed her appreciation of the support she had been given throughout her year of office.  The Mayor then presented Councillor Mrs Bayford with her Past Mayor’s badge and Alderman Brian Bayford with his Past Mayor Consort badge.

To present the Mayor’s Cadet for 2019/20 with the badge of service.

The Mayor presented her Mayor’s Cadet for 2019/20, Corporal Emily McKnight, with her badge of service.

The meeting will re-convene in the Council Chamber, Civic Offices, Fareham.

It was proposed by Councillor S D T Woodward and seconded by Councillor T M Cartwright, MBE “that this meeting now adjourn and resume at 2.30pm in the Council Chamber in the Civic Offices, Fareham”.

On being put to the meeting, the proposition was declared CARRIED unanimously.

Apologies for absence for the afternoon session were received from Councillors J E Butts, K A Barton, J M Englefield and S Cunningham.

To confirm as a correct record the minutes of the Council Meeting held on 18 April 2019.

RESOLVED that the Mayor be authorised to sign as a correct record the Minutes of the meeting of the Council held on 18 April 2019.

The Mayor reminded Members that Father Roger Jackson will be her Chaplain for the year.

The Mayor also reminded Members that the charities that she has chosen to support are 1350 Squadron Air Training Corps, Fareport Talking News and the Rowans Hospice.

The Mayor announced that her first tea party will be held on Thursday 06 June in the Mayor’s Parlour and will start at 2.30pm.  A D-Day commemoration talk will be given by retired Squadron Leader Joe Marsden.

The Mayor also announced that her Civic Service will be held at St Peter and St Paul Church in Osborn Road, Fareham on Sunday 22September from 11.30am. All are welcome to attend the service which will be led by Bishop Christopher from the Diocese of Portsmouth.

To receive any declarations of interest from members in accordance with Standing Orders and the Council’s Code of Conduct.

There were no declarations of interest made at this meeting.

Members are reminded that at the annual meeting in May 2016, Councillor S D T Woodward was elected to be the Executive Leader for a term of 4 years.

Members were reminded that, at the Annual Meeting of the Council in May 2016, Councillor S D T Woodward was elected as the Executive Leader for a term of 4 years.

Members are reminded that following the resolution of the Council on 16 December 2010, the Executive Leader is invited to advise the Council of the appointment of two or more (but no more than nine) Members to form the Executive.

Members were reminded that following the resolution of the Council on 16 December 2010, the Executive Leader would be invited to advise the Council on his appointment of two or more (but no more than nine) members to form the Executive.

The Council was duly advised that the Executive Leader would be appointing five other members to form the Executive to work alongside him.  He also advised that Councillor T M Cartwright, MBE would be appointed as the Deputy Executive Leader.

RESOLVED that the above decision be noted.

Members are reminded that the Executive Leader is responsible for determining the areas of Executive responsibility and for allocating the portfolios to the Executive Members appointed.  The Executive Leader is invited to advise the Council of the appointments.

Members were reminded that following the resolution of the Council on 16 December 2010, the Executive Leader would be invited to advise the Council of his appointment of other Executive Members, consequent to his decision at Item 12(2) above.

The Council was duly advised that the Executive Leader would be appointing Councillors Miss S M Bell, T M Cartwright, MBE, K D Evans, F W Birkett and S D Martin as Executive Members for 2019/20.

RESOLVED that the above decision be noted.

In accordance with Standing Order 5.1, the Executive Leader is invited to determine the separate areas of responsibility to be allocated to the Executive Members for the following year.  Members are advised that following the Executive Leader’s decision, the following are the areas of responsibility:-

·         Housing;

·         Leisure and Community;

·         Streetscene;

·         Health and Public Protection;

·         Planning and Development; and

·         Policy and Resources

The Executive Leader is invited to confirm the areas of responsibility for 2019/20.  Members are reminded that the allocation of these portfolios to the Executive Member is a matter for the Executive Leader.

The Council was reminded that the Executive Leader is responsible for determining the areas of Executive responsibility and for allocating the portfolios to the Executive Members appointed.

The Council was duly advised that the Executive Leader would be allocating responsibilities to the Executive portfolios for the 2019/20 municipal year as follows:

Health and Public Protection – Councillor T M Cartwright, MBE

Planning and Development – Councillor K D Evans

Streetscene – Councillor S D Martin

Leisure and Community – Councillor Miss S M Bell

Housing – Councillor F W Birkett

Policy and Resources – Councillor S D T Woodward

RESOLVED that the above decision be noted.

In accordance with its Standing Orders, the Council is invited to consider a report on the appointment of committees and the allocation of seats following the nominations of political groups.

The Council received a report by the Chief Executive Officer, providing calculations for political balance relating to the allocation of seats on committees and panels for the municipal year 2019/20.

The report asks the Council to confirm the functions and appointment of committee seats as well as the role of Chairman and Vice-Chairman for each committee.  The minority groups are invited to appoint opposition spokesmen to each of the Executive portfolios.

Appendix B was tabled at the meeting setting out the proposals for appointments to seats.

RESOLVED that the Council approves:

(a)  the committee functions and number of seats on each committee for the municipal year 2019/20, as listed at paragraphs 5, 6 and 7 of the report;

(b)  the allocations of seats to political groups, as set out in Appendix A to the report, for the municipal year 2019/20;

(c)  the nominations of the political groups to seats on committees, deputies and spokesmen, for the municipal year 2019/20, as set out in the tabled Appendix B to the report; and

(d)  the appointment of a Chairman and Vice-Chairman for each committee for the municipal year 2019/20 as set out in the tabled Appendix B to the report.

The Council is reminded that the Localism Act 2011 implemented significant changes to the Standards regime which required the Council to put in place new arrangements to deal with matters of ethics, probity and Members conduct.

The Council is asked to consider the appointment of the Designated Independent Person for this municipal year.

The Head of Democratic Services advised Members that after many years of service Mr David Basson has decided to step down from his role of Designated Independent Person. Recruitment is now underway for a replacement, with interviews due to take place in June.

On behalf of all Members and Officers, the Mayor placed on record her thanks to David Basson for his years of wise advice and eminent service to the Council.

Standing Order 10 requires the Council to make appointments to outside bodies other than appointments which are required by law to be made by the Executive. Appended to this agenda is a report scheduling the appointments to be made.

The Council considered a report by the Head of Democratic Services on the appointments to be made to outside bodies for the 2019/20 municipal year and also received guidance on the duties and responsibilities of Members when acting as an appointee to an outside body.

Appendix C to the report was tabled at the meeting outlining the proposed appointments to be made.

In considering the appointments to the Hammond Memorial Hall Trust (no. 15 tabled as Appendix C), it was AGREED that John Guest, Sarah Coles and Reverend Richard England each be re-appointed as additional Trustees for a further 4-year term of office.

The Executive Leader advised that Home-Start Gosport and Fareham (no. 22 tabled as Appendix C) no longer require the Council to appoint a representative and it was therefore AGREED that this body be deleted from the Schedule.

In considering the appointments to the Police and Crime Panel (no.32 tabled as Appendix C) it was AGREED that Councillor T M Cartwright, MBE, be appointed as Appointed Representative for a further 4-year term of office and that Councillor G Fazackarley be appointed as Deputy.

In considering the appointments to Portchester Community Centre Ltd (no.33 tabled as Appendix C) an amendment was proposed by Councillor R H Price, JP and seconded by Councillor J Forrest that Councillor S Cunningham be appointed as one of the Trustees. On being put to the meeting the amendment was declared LOST, 4 members voting in favour and 21 voting against.   It was AGREED that Councillor Miss S M Bell and Councillor N J Walker be appointed as Trustees for 2019/20.

In considering the appointment to Public Transport Representative (no. 38 tabled as Appendix C) an amendment was proposed by Councillor R H Price, JP and seconded by Councillor J G Kelly that Councillor J Forrest be appointed as Deputy. On being put to the meeting the amendment was declared LOST, 3 voting in favour, 21 voting against and 1 abstaining. It was AGREED that Councillor Geoff Fazackarley be appointed as Deputy for 2019/20.

It was AGREED that the Solent Local Enterprise Partnership Joint Leaders Board be added to the Schedule of Outside Bodies and that Councillor S D T Woodward be appointed as the Appointed Representative for 2019/20 and that Councillor T M Cartwright, MBE, be appointed as Deputy for 2019/20.

In considering the appointments to the Wallington Village Community Association Executive Committee (no. 55 tabled as Appendix C), an amendment was proposed by Councillor R H Price, JP and seconded by Councillor J G Kelly that Councillor Mrs K K Trott be appointed as the Appointed Representative.  On being put to the meeting the amendment was declared LOST, 3 members voting in favour, 21 voting against and 1 abstaining.    It was AGREED that Councillor T Davies be appointed as Appointed Representative for 2019/20 and Councillor Mrs K K Trott be appointed as Deputy for 2019/20.

Subject to any amendments agreed as listed above, the Council RESOLVED that:

(a)  representatives for 2019/20 be appointed to the organisations as set out in the tabled Appendix C to the report; and

(b)  the guidance to Members on their duties and responsibilities as appointees to outside bodies be noted.

There were no Executive Leader announcements.

Councillor Mrs K K Trott joined the meeting during this item.

The Executive Member for Health and Public Protection made the following announcements:

D-Day 75 Anniversary at Daedalus

The Executive Member for Health and Public Protection announced that, with just a month to go, 8,000 tickets over both days have currently been sold.  D-Day veterans will be at the heart of the event with the community coming together to thank them for their brave actions in the 2^nd World War. The Executive Member for Health and Public Protection stated that it was only fitting that aircraft will be the focus of the weekend event and the sky will be full of displays from the Great War Display Team flying in replica World War aircraft, and from a parachute display team.  The world’s only wing walker display team, the AeroSuperBatics, will also be performing and a Spitfire will be in the air before becoming part of a static aircraft display, together with many other different aircraft.

This family focussed event will include a funfair, face painting, themed craft activities, character walkabouts, a vintage car display, children’s motorcycle display team and much more.

Councillors were asked to please advise the Leisure team which days they would be attending the event. The Executive Member for Health and Public Protection gave his thanks to all Officers who have worked so hard on this project.

Access All Areas

The Executive Member for Health and Public Protection announced that Access All Areas will take place from Thursday 20 July through to Thursday 29 August.  Activities will include giant outdoor inflatables, bungee trampolines, laser quest, face art and glitter, together with activities from Y-services, the Y-bus, sailing, inflatable pool parties at both Holly Hill and Fareham Leisure Centres and driving taster sessions.

Registration will launch at the beginning of July and will be promoted in the usual ways on social media through schools, posters/flyers and press releases.

Fareham Outreach

The Executive Member for Health and Public Protection announced that with some additional funding from the Council, Two Saints will be creating a new, small Outreach team to help with the problem of rough sleepers. 

Two Saints are in the process of setting up communications together with a new e-mail link and are working on service leaflets so that they can share information with all partners, community and faith groups and there will be more information available in the coming weeks.

To receive any petitions presented by a member of the Council.

Note: any petition so presented will be dealt with in accordance with the Council’s petition scheme.

There were no petitions presented at this meeting.

To receive any deputations of which notice has been given.

There were no deputations given at this meeting.

To answer questions pursuant to Standing Order 17.2 for this meeting.

There were no questions submitted for this meeting.

Members will be informed, prior to the meeting, of any motion duly notified in accordance with Standing Order 15 but received after print and dispatch of the agenda.

There were no motions submitted for this meeting.

Standing Order 9 requires the Council to establish or confirm the plans and strategies which are to comprise the Council’s overall policy framework within which the Executive will operate during the coming year.  The Council’s Constitution sets out the major plans and strategies reserved to the Council for approval.  The Council is therefore invited to confirm the policy framework for 2019/20 as comprising those plans and strategies identified in the table below.

RESOLVED that the policy framework for 2019/20 be confirmed as comprising those plans and strategies identified in the table below: