Agenda

The meeting will commence with a short service of prayers.

There will be a presentation of awards for the Citizens of Honour and the Young Citizen of Honour.

To elect the Mayor of Fareham for the Municipal Year 2024/25. The Order of Proceedings to be observed is set out in the programme, which will be available at the meeting.

To elect the Deputy Mayor for the municipal Year 2024/25 in accordance with Standing Order 1.2.2.

To present the Mayor’s Cadet for 2024/25 with the badge of service.

The meeting will re-convene in the Council Chamber, Civic Offices, Fareham.

To confirm as a correct record the minutes of the Council Meeting held on 09 April 2024.

To receive any declarations of interest from members in accordance with Standing Orders and the Council’s Code of Conduct.

To elect a member of the Council to be the Executive Leader in accordance with Standing Order 6.10.  Members are reminded that the Council’s constitution provides that the term of office of the Executive Leader shall be 4 years.

Members are reminded that following the resolution of the Council on 16 December 2010, the Executive Leader is invited to advise the Council of the appointment of two or more (but no more than nine) Members to form the Executive.

Members are reminded that the Executive Leader is responsible for determining the areas of Executive responsibility and for allocating the portfolios to the Executive Members appointed.  The Executive Leader is invited to advise the Council of the appointments.

In accordance with Standing Order 1.5 the Executive Leader is invited to determine the separate areas of responsibility to be allocated to the Executive members for the following year,  members are advised that following the Executive Leader’s decision, the following are the areas of responsibility:

·         Housing

·         Leisure and Community

·         Streetscene

·         Health and Public Protection

·         Planning and Development

·         Policy and Resources

The Executive Leader is invited to confirm the areas of responsibility for 2024/25.  Members are reminded that the allocation of these portfolios to the Executive Members is a matter for the Executive Leader.

In accordance with its Standing Orders, the Council is invited to consider a report on the appointment of committees and the allocation of seats following the nominations of political groups.

Standing Order 1.9 requires the Council to make appointments to outside bodies other than appointments which are required by law to be made by the Executive.  Appended to this agenda is a report scheduling the appointments to be made.

The Council is reminded that the Localism Act  2011 implemented significant changes to the Standards Regime which required the Council to put arrangements in place to deal with matters of ethics, probity and members conduct.

The term of office of Mr Andrew Day as the Designated Independent Person for Fareham Borough Council has now expired and Council is therefore requested to re-appoint Mr Day for a further term of 3 years with immediate effect.

To receive any petitions presented by a member of the Council.

Note: any petition so presented will be dealt with in accordance with the Council’s petition scheme.

To receive the minutes of the following Committees and to consider and answer questions on any reports and recommendations made.

To receive, consider and answer questions on reports and recommendations of the meetings of the Scrutiny Panels.

To answer questions pursuant to Standing Order 2.12 for this meeting.

Members will be informed, prior to the meeting, of any motion duly notified in accordance with Standing Order 2.6 but received after print and dispatch of the agenda.

Standing Order 1.8 requires the Council to establish or confirm the plans and strategies which are to comprise the Council’s overall policy framework within which the Executive will operate during the coming year.  The Council’s Constitution sets out the major plans and strategies reserved to the Council for approval.

The Council is therefore invited to confirm the Policy Framework for 2024/25 as comprising those plans and strategies identified in the table below: