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Agenda, decisions and minutes

Venue: Collingwood Room - Civic Offices. View directions

Contact: Democratic Services 

Items
No. Item

1.

Apologies for Absence

Minutes:

There were no apologies given for this meeting.

2.

Minutes pdf icon PDF 159 KB

To confirm as a correct record the minutes of the meeting of Executive held on 6 June 2016.

Minutes:

RESOLVED that the Minutes of the Executive held on the 6 June 2016 be confirmed and signed as a correct record.

3.

Executive Leader's Announcements

Minutes:

Solent Strategic Governance Review

 

The Executive Leader announced that the Council has recently received a letter and documents from the three local Unitary Authorities (Southampton, Portsmouth and the Isle of Wight) relating to a possible devolution deal with Government for the South Hampshire region.  These documents have been circulated to all members.

 

In order to fulfil the Government's process to implement a devolution deal, there are a number of steps that the three Unitary Authorities have to go through, including consideration of the local governance arrangements required to take forward the draft deal. As a result, the three Councils have undertaken a governance review, considering how arrangements could be improved to deliver better outcomes for local people across the key themes covered by the proposed deal.

 

The three authorities have requested Fareham Borough Council’s provisional views on whether we agree with the draft conclusion that the creation of a Combined Authority across the three councils would help to deliver improvements for the Solent economy and quality of life for local people.

 

The timescale for responses is very short, with a deadline of 14th July 2016. Given this restricted timescale, and following discussion with the Chief Executive Officer, the Executive Leader felt that the best way of presenting this issue to members was by way of an announcement at this Executive meeting.  The Executive Leader gave reassurance that, should the three Unitary Authorities decide to proceed with the creation of a Combined Authority, then a full public consultation programme will take place which will offer the opportunity for a full discussion and debate within our Council to enable us to take a fully informed decision.

 

The Executive Leader stated that, at this stage, it is not possible for Fareham Borough Council to be part of the Combined Authority. Hampshire County Council is not supportive of the proposal, and the law requires County Council agreement to allow the District Councils to be part of a Combined Authority. The three Unitary Authorities are, however, permitted to do this without the agreement of the County Council.  Once formed, the law would allow the relevant District Councils to join the newly formed Combined Authority, without the agreement of the County Council.

 

The Executive Leader believes that there is a compelling case to form a Combined Authority for the Solent area and that the benefits are clearly set out in the documents that have been received. Any initiative which attracts much needed infrastructure funding into the local economy has to be welcomed. The Government is actively seeking to agree “devolution” deals with all councils in England. This means that certain powers and funding previously controlled by Central Government would be passed down to local councils. This has to be the way forward, giving local people the power to make decisions on local matters.

 

The Executive Leader confirmed that he therefore intends to respond to the three Unitary Councils giving Fareham Borough Council’s support to their proposal to start the process of forming a Combined Authority.

 

4.

Declarations of Interest

To receive any declarations of interest from members in accordance with Standing Orders and the Council’s Code of Conduct.

Minutes:

Councillor C J Wood declared a Non-Pecuniary Personal Interest when he addressed the Executive on item 13(1): Lease of Land at Daedalus, due to the close proximity of his parents’ property to the Daedalus site.

5.

Petitions

Minutes:

There were no Petitions submitted at this meeting.

6.

Deputations

To receive any deputations, of which notice has been lodged.

Minutes:

The Executive received deputations in relation to items 8(1) – Protecting Fareham’s Town Centre from Anti-Social Behaviour from Mr Mike Smart of Homefayre House and 9(1) – Delivery of Welborne: Detailed Programme and Costs and Interim Governance Review from Bruce Slattery on behalf of Christopher Smith, Chairman of BST Warehouses Ltd.

7.

Minutes / References from Other Committees

To receive any reference from the committees or panels held.

Minutes:

There were no minutes or references from other committees brought to this meeting.

8.

Streetscene

8(1)

Bus Shelter Services Contract pdf icon PDF 115 KB

A report by the Director of Operations.

Additional documents:

Minutes:

RESOLVED that the Executive agrees to award the contract for option (a) to the contractor ranked at 1st position (as set out in confidential appendix A), being the best price quality ratio tender received.

9.

Public Protection

9(1)

Protecting Fareham's Town Centre from Anti-Social Behaviour pdf icon PDF 169 KB

A report by the Director of Planning and Regulation.

Additional documents:

Minutes:

At the request of the Executive Leader, this item was brought forward on the agenda and heard first.

 

A deputation on this item was received from Mike Smart, Area Manager, from Homefayre House.

 

At the invitation of the Executive Leader, Councillors S Cunningham and Mrs K K Trott addressed the Executive on this item.

 

RESOLVED that the Executive:

 

(a)  notes the evidence within the report;

 

(b)  approves the introduction of a range of control measures, as set out in paragraph 9 of the report; and

 

(c)  approves the commencement of a consultation process to ascertain public views in making a Public Spaces Protection Order.

10.

Planning and Development

10(1)

Delivery of Welborne: Detailed Programme and Costs and Interim Governance Review pdf icon PDF 125 KB

A report by the Director of Planning and Regulation.

Additional documents:

Minutes:

At the request of the Executive Leader, this item was brought forward on the agenda.

 

A deputation on this item was received from Bruce Slattery on behalf of Christopher Smith, Chairman of BST Warehouses Ltd.

 

At the invitation of the Executive Leader, Councillors S Cunningham and Mrs K K Trott addressed the meeting.

 

Following a response from Bruce Slattery to a question raised by the Executive Leader, an additional recommendation was agreed by the Executive.  

 

RESOLVED that the Executive:

 

(a)  notes the detailed programme of work and resourcing plan outlined for the progression of the Welborne Delivery Strategy;

 

(b)  approves the expenditure for 2016/17 as set out in Appendix A;

 

(c)  notes the revised community engagement arrangements outlined in paragraphs 16-18 of the Executive Briefing Paper;

 

(d)  recommends to Council that the Welborne Standing Conference be dissolved;

 

(e)  recommends to Council that Henry Cleary OBE be thanked for his work as Chairman and the other members also be thanked for their contribution to the work of the Conference over the past four years; and

 

(f)   instructs officers to seek clarification within 7 days from BST Warehouses Ltd as to which areas of land within the Welborne plan area they currently have full legal control over for the purposes of development.

10(2)

Hill Head Coastal Protection Project Phase 1 Scheme pdf icon PDF 123 KB

A report by the Director of Planning and Regulation.

Additional documents:

Minutes:

At the invitation of the Executive Leader, Councillor C J Wood addressed the Executive on this item.

 

The Executive was advised that officers are planning a public information event to be held on 11 August on the phase 1 works to include an exhibition of posters and timescales giving examples of possible disruptions i.e. access restrictions to car parks at the site.

 

RESOLVED that the Executive:

 

(a)  approves the beach re-nourishment to replenish the historically low beach levels at Hill Head and implement extensive maintenance repairs to FBC owned groynes at Hill Head;

 

(b)  approves proceeding with Detailed Design of the replacement seawall along frontage ‘A’ including Ground Investigation works; and

 

(c)  in the interest of expediency, approves that the Director of Planning and Regulation is given delegated authority to award the contracts to deliver Phase 1 of the Hill Head Coastal Protection Project, after consultation with the Executive Member for Planning and Development.

10(3)

Fareham Town Centre Management Partnership pdf icon PDF 347 KB

A report by the Director of Planning and Regulation.

Minutes:

At the invitation of the Executive Leader, Councillor A Mandry addressed the Executive on this item.

 

RESOLVED that the Executive:

 

(a)  agrees that the Fareham Town Centre Management Partnership is formally dissolved;

 

(b)  agrees that the programme of Fareham town centre management activity be delivered directly by the Council as part of the Executive’s Leisure and Community portfolio;

 

(c)  confirms that the Fareham Town Centre Management Reserve of £208k continues to be held for future investment to support Fareham town centre activities; and

 

(d)  thanks the members of the Partnership for their hard work and dedication over the years of the life of the Fareham Town Centre Partnership.

11.

Policy and Resources

11(1)

General Fund and Housing Revenue Account Outturn 2015/16 pdf icon PDF 352 KB

A report by the Director of Finance and Resources.

Minutes:

RESOLVED that the Executive:

 

(a)  approves the carry forward of £260,700 to fund the completion of the General Fund expenditure programmes in 2016/17, as contained in this report;

 

(b)  approves that £2,367,000 from the HRA Capital Account is carried forward to fund the outstanding balances from the 2015/16 programme in 2016/17; and

 

(c)  notes the contents of the report.

11(2)

Lease of land for NATS training facility at Daedalus. pdf icon PDF 98 KB

A report by the Director of Finance and Resources.

Additional documents:

Minutes:

RESOLVED that the Executive:

 

(a)  approves the draft Heads of Terms, as set out in confidential Appendix A to this report;

 

(b)  delegates authority to the Director of Finance and Resources in consultation with the Executive Member for Policy and Resources to agree the detailed terms, as appropriate; and

 

(c)  agrees to reinvest the annual rent received from the disposal of land under this lease into the Airport Estate to support the vision for Daedalus.

11(3)

Capital and Treasury Management Outturn 2015/16 pdf icon PDF 355 KB

A report by the Director of Finance and Resources.

Minutes:

RESOLVED that the Executive:

 

(a)  agrees that  the General Fund Capital Programme for 2015/16 be approved and financed as set out in Appendix A to this report;

 

(b)  agrees the additional expenditure incurred, amounting to £12,657 be financed retrospectively from surplus capital resources; and

 

(c)  agrees the actual General Fund Capital expenditure and treasury management activity for 2015/16 be noted.

11(4)

Warsash Wasps Matched Funding pdf icon PDF 148 KB

A report by the Director of Finance and Resources.

Additional documents:

Minutes:

RESOLVED that the Executive:

 

(a)  agrees to award matched funding of up to £20,000 to Warsash Wasps Sports and Football Club towards the cost of upgrading New Road, in order to improve access to the new changing rooms, the all-weather artificial football pitch and full size grass football pitch; and

 

(b)  agrees that the award of funding is subject to agreeing satisfactory terms for community use to ensure that the facilities are made available for use by the community.

12.

Exclusion of Public and Press

To consider whether it is in the public interest to exclude the public and representatives of the Press from the remainder of the meeting on the grounds that the matters to be dealt with involve the likely disclosure of exempt information, as defined in Paragraph 3 of Part 1 of Schedule 12A of the Local Government Act 1972.

Minutes:

RESOLVED that the public and representatives of the Press be excluded from the remainder of the meeting on the grounds that the matters to be dealt with involve the likely disclosure of exempt information, as defined in Paragraph 3 of Part 1 of Schedule 12A of the Local Government Act 1972.

12(1)

Lease of Land at Daedalus

A report by the Director of Finance and Resources.

Minutes:

At the invitation of the Executive Leader, Councillor C J Wood addressed the meeting.

 

Councillor C J Wood declared a non-pecuniary interest in this item due to the proximity of his parents’ home to the site at Daedalus.

 

RESOLVED that the Executive:

 

(a)  agrees the Heads of Terms for the lease of land at Daedalus, as set out in the confidential report; and

 

(b)  delegates authority to the Director of Finance and Resources, in consultation with the Executive Member for Policy and Resources, to agree minor amendments to the terms as appropriate.

 

 

 




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