Agenda, decisions and minutes

There were no apologies given for this meeting.

To confirm as a correct record the minutes of the meeting of Executive held on 15 May 2017.

RESOLVED that the minutes of the Executive held on 15 May 2017 be confirmed and signed as a correct record.

The Executive Leader was pleased to report to the Executive meeting that Fareham Borough Council has received significant interest from potential delivery partners to deliver the new self-sustaining Garden Village at Welborne.

Fifty-one expressions of interest have been received in response to the Council’s procurement notice issued in March 2017.

The Executive Leader stated that officers have undertaken a detailed technical evaluation exercise of the bids submitted and four highly experienced organisations will now be invited to participate in the next formal procurement stage.  Each of the four organisations has a proven and significant track record in developing and delivering high quality, large scale, new communities and infrastructure projects across the UK.

Welborne provides an outstanding opportunity for the Council to work with a delivery partner to develop a bespoke new community.  New homes, new jobs and community spaces for leisure and recreation will all be designed in from the outset, creating an attractive and desirable place to live.

The Executive Leader stated that he was delighted that key developers within the industry recognise the potential of Welborne and share the Council’s vision for a new community.  The significant level of interest received firmly supports the Council’s view that Welborne provides a unique opportunity to deliver a new Garden Village, helping to meet our housing and growth aspirations. 

The Executive Leader stated that Welborne will be a great place to live and work and the Council looks forward to working with the four selected bidders as it moves on to the next stage of the procurement process.

To receive any declarations of interest from members in accordance with Standing Orders and the Council’s Code of Conduct.

There were no Declarations of Interest made at this meeting.

There were no Petitions submitted at this meeting.

To receive any deputations, of which notice has been lodged.

There were no Deputations made at this meeting.

To receive any reference from the committees or panels held.

There were no references from other Committees or Panels presented at this meeting.

A report by the Director of Operations.

At the invitation of the Executive Leader Councillors Mrs K K Trott and S Cunningham addressed the Executive on this item.

RESOLVED that the Executive:-

(a)  notes the success of the dog fouling awareness campaign and approves the additional costs of £725 to enable the purchase of five additional dog bag dispensers and bags, allowing for them to be rolled out to additional locations within the Borough; and

(b)  approves the implementation of a litter campaign and associated costs of £2,865.

A report by the Director of Planning and Regulation.

At the invitation of the Executive Leader, Councillor S Cunningham addressed the Executive on this item.

RESOLVED that the Executive:-

(a)  supports the recommended affordable scheme, and the phased approach to delivery, as set out in the report from paragraph eleven;

(b)  supports the application to the Environment Agency by Fareham Borough Council, in accordance with the Land Drainage Act, for approval of the preferred scheme options in order to secure the required Flood & Coastal Risk Management (FCRM) Grant in Aid (GiA) to undertake detailed design and construction;

(c)  confirms that Fareham Borough Council is presently unable to make a financial contribution to this scheme, and officers should confirm this in the funding business case;

(d)  instructs officers to continue to investigate future contributions as the project moves forward;

(e)  recommends that Fareham Borough Council acts as the lead Local Authority under the Land Drainage Act 1991 to undertake the detailed design and construction (subject to securing both Grant in Aid funding and developer contribution); and

(f)   notes the additional work to be carried out through the existing Professional Services Contract, to complete the outline design and business case submission, financed by FCRM Grant in Aid.

A report by the Director of Finance and Resources.

RESOLVED that the Executive agrees:-

(a)  that the second stage tender submitted by Morgan Sindall Construction in the sum of £6,913,157 be accepted; and

(b)  that the capital budget for the scheme be increased to £7,072,000.

A report by the Director of Planning and Regulation.

RESOLVED that the Executive:-

(a)  notes the success of the Segensworth Business Improvement District in achieving business collaboration, funding the provision of local infrastructure, generating local business services and contributing to the success of the Fareham economy;

(b)  agrees that the Segensworth Business Improvement District will be administered by Fareham Borough Council including the running of the ballot and the collection of the subsequent levy, subject to a positive ballot result; and

(c)  agrees to request a proportional annual contribution of £300 from Winchester City Council and to meet the remainder of costs from the General Fund, which will be a demonstration of ongoing support of the BID and the benefits brought to the Segensworth area and its businesses.