Agenda, decisions and minutes

There were no apologies given for this meeting.

To confirm as a correct record the minutes of the meeting of the Executive held on 04 September 2017.

RESOLVED that the Minutes of the Executive held on the 04 September 2017 be confirmed and signed as a correct record.

The Executive Leader explained how he intended to run the meeting and outlined the order of items which varied the order of the agenda.

The Executive Leader then invited the Monitoring Officer to provide clarification on the types and definitions of Members’ Interests which could be declared at the meeting.

The Monitoring Officer confirmed that there are two types of interest that require a declaration if they are applicable:

1.    A pecuniary interest applies if a member or their spouse or partner has a direct financial interest in the matter being discussed. If any member of the Executive has a pecuniary interest in the matter, they must declare the interest prior to the item being considered and leave the room, and take no part in the discussion or vote on the decision

Any member not on the Executive who has a pecuniary interest in an item and wishes to make a representation at the meeting may do so, but must declare the interest prior to speaking on the matter. They may then stay for the rest of the discussion and decision, but may also choose to leave the room afterwards.

2.    A personal interest applies if a member belongs to a body or organisation, or has a family or personal relationship with someone who may be affected financially by the matter being discussed. If any member, either on the executive or making a representation this evening has a personal interest they must declare it prior to the relevant item. They may then stay for the rest of the discussion and decision. In the case of Executive members, they may also vote on the item.

Although not obliged to do so, an Executive Member with a personal interest in any item may wish to leave the room and not take part in either the discussion or vote.

To receive any declarations of interest from members in accordance with Standing Orders and the Council’s Code of Conduct.

Declarations of Interest were received on item 9(2) – Draft Local Plan from the following Councillors:

Councillor S D T Woodward declared a Personal (Non-Pecuniary) Interest in relation to site references HA10 and HA18, as the landowner is well known to him. Additionally, the Executive Leader left the room and took no part in the discussion nor voted on the matter.

Councillor T M Cartwright, MBE declared a Personal (Non-Pecuniary) Interest in relation to site reference HA1 as his son lives next to site reference HA1. Councillor Cartwright remained present in the room and took part in the discussion and voted on the matter.

Councillor Miss S M Bell declared a Personal (Non-Pecuniary) Interest in relation to site reference HA12 as she is a Council appointed representative on the Board of Trustees of Portchester Parish Hall, other members of which have an interest in the land.

Councillor Miss Bell remained present in the room and took part in the discussion and voted on the matter.

Councillor Miss T G Harper declared a Personal (Non-Pecuniary) Interest in relation to site reference EA3 as her employer owns an office on the site; and site reference HA16 as her sister owns a property on this site. Councillor Miss Harper remained present in the room and took part in the discussion and voted on the matter.

Councillor R H Price, JP declared a Pecuniary Interest when he addressed the Executive in relation to site reference HA12 Moraunt Drive, Portchester as he owns the property where he lives next to the proposed site. Councillor Price left the room and was not present for the discussion or vote on this site.

Councillor Mrs K K Trott declared a Personal (Non-Pecuniary) Interest in relation to site references HA8, HA16 and HA20 as she is a Council appointed representative on Wallington Village Community Association Executive Committee, other members of which have an interest in the land. Councillor Mrs Trott remained in the room and was present for the discussion and vote on these sites.

A Petition of approximately 735 signatures was received concerning Portchester entitled “We the undersigned are appalled at the ruin of our village being brought about by developers with only their own interests at heart. We call on the council to oppose future such actions.”

The Executive Leader advised that the petition would be dealt with in accordance with the Council’s petition scheme.

To receive any deputations, of which notice has been lodged.

The Executive received deputations in relation to item 9(2) – Draft Local Plan from:

Mr Dean Anscombe on behalf of the Funtley Village Society in respect of site references HA10 and HA18;

Mrs Jo Peace in respect of site reference HA5;

Mr David Prince in respect of site reference HA1.

To receive any reference from the committees or panels held.

There were no references from other Committees or Panels presented at this meeting.

A report by the Director of Planning and Regulation.

RESOLVED that the Executive agrees:

(a)   to note the implications for Fareham of the recently published National Air Quality Action Plan;

(b)   the member led steering group on air quality be re-established together with a technical Officer group; and

(c)   the following Air Quality Management Areas; Gosport Road Fareham and Portland Street Fareham be extended as detailed in Appendices C and D to the report and that they are declared operational on 1 November 2017 with the signing of the AQMA amendment orders attached as Appendices E and F to the report.

A report by the Director of Planning and Regulation.

RESOLVED that the Executive:-

(a)  delegates authority to the Director of Planning and Regulation to terminate the procurement process OJEU Reference: 2017/S 058-107255;

(b)  delegates authority to the Director of Planning and Regulation to notify the four shortlisted delivery partner bidders that the procurement process has been terminated;

(c)  notes that the Executive agreed an ‘in-principle’ CPO resolution of the whole of the Welborne site in February 2016 and to re-confirm this resolution insofar as it relates to minority landholdings required to enable the comprehensive development of the scheme to be progressed and delivered by Buckland Development Ltd; and

(d)  notes that the Director of Planning and Regulation will develop an updated Delivery Strategy and updated governance proposals for consideration and approval at a future Executive meeting(s).

A report by the Director of Planning and Regulation.

The Executive Leader announced that he would take site references in groups for consideration and debate. 

HA10 - Funtley Road South, Funtley

HA18 - Funtley Road North, Funtley       

Councillor S D T Woodward declared a Personal, (Non-Pecuniary) Interest in respect of this site and left the room before discussion took place.   The Deputy Executive Leader, Councillor T M Cartwright, MBE chaired the meeting for this item.

A deputation on these items was received from Mr Dean Anscombe on behalf of Funtley Village Society (see minute 6 above).

At the invitation of the Deputy Executive Leader, Councillors Mrs L E Clubley and Mrs P M Bryant addressed the meeting on these sites.

Decision:

Upon being put to the Executive, site references HA10 and HA18 were confirmed as being included in Chapter 2: Development Allocations of the Draft Local Plan, with 2 votes in favour, 1 vote against and 2 abstentions.

HA5 - Romsey Avenue, Portchester

A deputation on this item was received from Mrs Jo Pearce (see minute 6 above).

HA4 – Downend Road East, Portchester

HA6 – Cranleigh Road, Portchester

HA12 – Moraunt Drive, Portchester

At the invitation of the Executive Leader, Councillors N J Walker, R H Price, JP and S Cunningham addressed the meeting on the Portchester sites.

Before addressing the Executive, Councillor R H Price, JP declared a Pecuniary Interest in relation to site reference HA12 Moraunt Drive, Portchester as he owns the property where he lives next to the proposed site. Councillor Price left the room and was not present for the discussion on this site.

Decision:

Upon being put to the Executive, site reference HA4 was confirmed as being included in Chapter 2: Development Allocations of the Draft Local Plan, with 5 votes in favour and 1vote against.

Upon being put to the Executive, site reference HA5 was confirmed as being included in Chapter 2: Development Allocations of the Draft Local Plan, with 5 votes in favour and 1 vote against.

Upon being put to the Executive, site references HA6 was confirmed as being included in Chapter 2: Development Allocations of the Draft Local Plan, unanimously.

Upon being put to the Executive, site reference HA12 was confirmed as being included in Chapter 2: Development Allocations of the Draft Local Plan, unanimously.

The Executive Leader adjourned the meeting for a comfort break at 20:47.

The meeting reconvened at 21:00.

HA1 - North and South of Greenaway Lane, Warsash

Councillor T M Cartwright, MBE declared a Personal (Non-Pecuniary) Interest for this item as his son lives on the site. Councillor Cartwright remained present in the room and took part in the discussion and voted on the matter.

A deputation on this item was received from Mr David Prince (see minute 6 above).

HA7 – Warsash Maritime Academy, Warsash

At the invitation of the Executive Leader, Councillor M J Ford, JP addressed the meeting on the Warsash sites.

Decision:

Upon being put to the Executive, site reference HA7 was confirmed as being included in Chapter 2: Development Allocations of the Draft Local Plan, with 5 votes in favour and 1 vote against.

Upon being put to the Executive, site reference HA1 was confirmed as being included in Chapter 2: Development Allocations of the Draft Local Plan, with 5 votes in favour and 1 vote against.

HA8 – Pinks Hill, Wallington

HA16 – Military Road, Wallington

HA20 – North Wallington and Standard Way, Wallington

At the invitation of the Executive Leader, Councillor Mrs K K Trott addressed the meeting on these sites.

Before addressing the Executive on this item, Councillor Mrs Trott declared a

Personal (Non-Pecuniary) Interest in relation to site references HA8, HA16 and HA20 as she is a Council appointed representative on Wallington Village Community Association Executive Committee, other members of which have an interest in the land. Councillor Mrs Trott remained in the room and was present for the discussion and vote on these sites.

Decision:

Upon being put to the Executive, site reference HA8 was confirmed as being included in Chapter 2: Development Allocations of the Draft Local Plan, unanimously.

Upon being put to the Executive, site reference HA16 was confirmed as being included in Chapter 2: Development Allocations of the Draft Local Plan, unanimously.

Upon being put to the Executive, site reference HA820 was confirmed as being included in Chapter 2: Development Allocations of the Draft Local Plan, unanimously.

FTC2 – Market Quay, Fareham Town Centre

FTC8 – Lysses Car Park, Fareham Town Centre

At the invitation of the Executive Leader, Councillor Mrs K K Trott addressed the meeting on these sites.

FTC1 - Civic Area, Fareham Town Centre

FTC3 - Fareham Station East

FTC4 - Fareham Station West

FTC5 - Crofton Conservatories, West Street, Fareham Town Centre

FTC6 - Magistrates Court, Trinity Street, Fareham Town Centre

FTC7 - Former UTP Site, Western Way, Fareham Town Centre

FTC9 - Wykeham House School, East Street, Fareham Town Centre

FTC10 - Delme Court, West Street, Fareham Town Centre

Decision:

Upon being put to the Executive, site references FTC1, FTC2, FTC3, FTC4, FTC5,          FTC6,            FTC7, FTC8,FTC9 and FTC10 were confirmed as being included in Chapter 2: Development Allocations of the Draft Local Plan, unanimously.

HA14 - Genesis Centre, Locks Heath

HA22 – Wynton Way, Fareham

HA24 – 335–337 Gosport Road, Fareham                    

Decision:

Upon being put to the Executive, site references HA14, HA22 and HA24 were confirmed as being included in Chapter 2: Development Allocations of the Draft Local Plan, unanimously.

HA9 - Heath Road, Locks Heath                          

HA11 - Raley Road, Locks Heath                        

HA19 - 399-409 Hunts Pond Road, Titchfield Common                      

HA23 - Stubbington Lane, Hill Head                   

HA25 - Sea Lane, Hill Head                                                

Decision:

Upon being put to the Executive, site references HA9, HA11, HA19, HA23 and HA25 were confirmed as being included in Chapter 2: Development Allocations of the Draft Local Plan, unanimously.

HA21 - Hampshire Rose, Highlands Rd, Fareham                      

Decision:

Upon being put to the Executive, site reference HA21 was confirmed as being included in Chapter 2: Development Allocations of the Draft Local Plan, unanimously.

HA2 - Newgate Lane South, Peel Common

HA3 - Southampton Road, Titchfield Common

HA13 - Hunts Pond Road,  Titchfield Common

HA15 - Beacon Bottom West, Park Gate                        

HA17 - 69 Botley Road, Park Gate                                  

HA26 - Beacon Bottom East, Park Gate             

Decision:

Upon being put to the Executive, site references HA2, HA3, HA13, HA15, HA17 and HA26 were confirmed as being included in Chapter 2: Development Allocations of the Draft Local Plan, unanimously.

E3 - Solent 2, Whiteley

E4 - Midpoint 27, Segensworth South                                        

Decision:

Upon being put to the Executive, site references E3 and E4 were confirmed as being included in Chapter 2: Development Allocations of the Draft Local Plan, unanimously.

E1 - Faraday Business Park, Daedalus             

E2 - Swordfish Business Park, Daedalus           

E5 - Standard Way, Wallington                

Decision:

Upon being put to the Executive, site references E1, E2 and E5 were confirmed as being included in Chapter 2: Development Allocations of the Draft Local Plan, unanimously.

RESOLVED that the Executive agrees:

(a)  that the Draft Local Plan, as set out in Appendix A to the report, comprises the following component parts:

1. Chapters: Foreword, Information and Contacts, Introduction, Vision and Strategic Priorities, Development Strategy, Strategic Policies, Housing, Employment, Retail, Community Facilities and Open Space, Natural Environment, Design and Infrastructure

2. Chapter: Development Allocations:

Including Policy DA1 and the following Development Allocations:

3. Glossary and Appendices;

(b)  that the Draft Local Plan, as set out in Appendix A, and the Draft Policies Map, as set out in Appendix B, be published for a 6 week period of public consultation;

(c)  that the supporting documents appended to this report (Appendices C-E) be published for a 6-week period of public consultation, along with other supporting evidence documents;

(d)  that the Draft Local Plan will become a material consideration in the determination of planning applications, but that the weight attributed reflects the stage of preparation, the extent to which there are unresolved objections to relevant policies, and their degree of consistency with policies in the National Planning Policy Framework; and

(e)   that the Director of Planning and Regulation be authorised to make any necessary minor amendments to the Draft Local Plan and supporting documents appended to this report, prior to publication, provided these do not change their overall direction, shape or emphasis and following consultation with the Executive Member for Planning and Development.

A report by the Director of Planning and Regulation.

The Executive Leader agreed to bring forward this item on the agenda.

RESOLVED that:-

(a)  the Executive notes the Cranleigh Road Portchester Appeal Decision and the 5 Year Housing Land Supply position;

(b)  officers present a report to the Planning Committee as soon as practicably possible which outlines how proposals for residential development should be considered in the context of the Cranleigh Road Portchester Appeal Decision (i.e. lack of 5 Year Housing Land Supply), the NPPF, relevant case law and policies considered up-to-date in the Local Plan Part 2 (Development Sites and Policies); and

(c)  officers present a report to the Planning Committee on the Council’s 5 Year Housing Land Supply position on a regular basis.

A report by the Director of Finance and Resources.

The Executive Leader agreed to bring forward this item on the agenda.

RESOLVED that the Executive agrees:

(a)  to vary the Charitable Relief Policy to allow relief to be granted in the specific circumstances detailed in the report from 01 April 2017;

(b)  to consult with the Hampshire County Council and major preceptors in relation to the provisions of the scheme; and

(c)  to delegate the award of the discretionary relief, as detailed in the report, to The Local Taxation Manager