Agenda, decisions and minutes

There were no apologies given for this meeting.

To confirm as a correct record the minutes of the meeting of Executive held on 4 December 2017.

RESOLVED that the minutes of the Executive meeting held on 04 December 2017 be confirmed and signed as a correct record.

There were no Leader’s Announcements given at this meeting.

To receive any declarations of interest from members in accordance with Standing Orders and the Council’s Code of Conduct.

There were no Declarations of Interest made at this meeting.

The Executive Leader announced that further to the presentation of a paper petition at the Council meeting in December opposing the building of 1,500 new homes in Warsash, Locks Heath, Park Gate and Titchfield, the petition has now been verified alongside the online petition which was running on the Council’s website for the same request and it has now been confirmed that the combined number of signatures was 2,390.

The Executive Leader advised that this number is certainly significantly high and would ordinarily trigger a debate at Council. However, in this particular instance, as the petition was raised in response to the consultation on the Draft Local Plan, I am advised it would not be appropriate to debate this matter at the next Council meeting. This is to avoid any pre-determination issues where Councillors might publicly voice their opinions on how they will vote on site allocations for housing prior to the Local Plan being formally presented to Council for adoption; or prior to any planning applications on those specific sites coming forward to the Planning Committee for approval.

The Council will ensure that the petition is given adequate exposure and any Planning Applications which do come to the Planning Committee before the Local Plan is adopted will include reference to the petition via the Officer’s report. The petitioner has been advised of this variation to proceedings and will be invited to attend the Council meeting and make a deputation on the subject when the Local Plan does eventually come forward for adoption.

To receive any deputations, of which notice has been lodged.

There were no Deputations made at this meeting.

To receive any reference from the committees or panels held.

Licensing and Regulatory Affairs Committee 28 November 2017

Minute 7 – Response to Government consultation on proposals for changes to Gaming Machines and Social Responsibility Measures.

The Committee considered a report by the Head of Environmental Health which outlines the Government consultation on proposals for changes to gaming machines and social responsibility measures and puts forward a suggested response to the consultation.

Members raised concerns that the regulation of time limits on individual players using gaming machines is inadequate and requested that the consultation response be amended to reflect these concerns.

RESOLVED that:-

(a)  the draft response be amended to reflect concerns that the regulation of time limits on individual players using gaming machines is inadequate; and

(b)  subject to the inclusion of (a) above, the draft consultation be recommended to the Executive for approval.

A report on this matter is at item 9(2) of the agenda.

Streetscene Policy Development and Review Panel 02 November 2017

Minute 9 – Review of the Hedge Cutting Contract

The Panel considered a report by the Director of Operations on a review of the Hedge Cutting Contract.

It was AGREED that the Panel:-

(a)  note the content of the report; and

(b)  recommends Option 3 to the Executive as the preferred option for endorsement.

A report on this matter is at item 12(1) of the agenda.

A report by the Head of Streetscene.

At the invitation of the Executive Leader, Councillor R H Price, JP, addressed the Executive on this item.

RESOLVED that the Executive:

(a)  agrees to cease the collection of bins and garden waste sacks from the private roadways as detailed in the report; and

(b)  agrees the proposal that bins and garden waste sacks from the affected properties be collected from the edge of the public highway at the front of property.

A report by the Director of Planning and Regulation.

At the invitation of the Executive Leader, Councillor R H Price, JP, addressed the Executive on this item.

RESOLVED that the Executive:

(a)  delegates authority to the Director of Planning and Regulation following consultation with the Executive Member for Health and Public Protection to agree that Hampshire County Council procure the services required for the next stage up to and including the Initial Plan submission and preparation of the Final Plan, as specified by the Joint Air Quality Unit (JAQU); and

(b)  approves the expenditure in relation to (a) above from grant funding provided by JAQU for this work, together with any subsequent unforeseen works agreed and funded by them as necessary.

A report by the Director of Planning and Regulation.

RESOLVED that the Executive:

(a)  agrees the draft response to the consultation as set out in Appendix A; and

(b)  subject to the inclusion of the comments made by the Licensing and Regulatory Affairs Committee, as per item 7 of the agenda, approves the response as the Council’s formal response to the Government’s consultation.

A report by the Director of Planning and Regulation.

This item was deferred to allow a further report to be presented to the Executive to include a retail study on Portchester District Centre, detailing the totality of environmental improvements and proposed car park changes.

A report by the Director of Finance and Resources.

At the invitation of the Executive Leader, Councillor R H Price, JP, addressed the Executive on this item.

RESOLVED that the Executive:

(a)      approves the Medium Term Finance Strategy for the period 2017/18 to 2021/22 as set out at Appendix A to the report;

(b)      agrees to submit the updated Pay Policy, annexed to the Medium Term Finance Strategy at Annex C, to Council for approval;

(c)       approves the capital programme for the period 2017/18 to 2021/22, amounting to £52,776,000 as set out at Appendix B to the report;

(d)      approves the proposed fees and charges for 2018/19, as set out in Appendix C to the report;

(e)      approves the revised 2017/18 general fund budget, amounting to £8,616,700; and

(f)        approves the base 2018/19 general fund revenue budget amounting to £8,440,500.

To consider whether it is in the public interest to exclude the public and representatives of the Press from the remainder of the meeting on the grounds that the matters to be dealt with involve the likely disclosure of exempt information, as defined in Paragraph 3 of Part 1 of Schedule 12A of the Local Government Act 1972.

RESOLVED that the public and representatives of the Press be excluded from the remainder of the meeting on the grounds that the matters to be dealt with involve the likely disclosure of exempt information, as defined in Paragraph 3 of Part 1 of Schedule 12A of the Local Government Act 1972.

A report by the Director of Streetscene.

RESOLVED that the Executive approves the recommendations as outlined in the report.