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Agenda, decisions and draft minutes

Venue: Collingwood Room - Civic Offices

Contact: Democratic Services 

Items
No. Item

1.

Apologies for Absence

Minutes:

There were no apologies for absence given for this meeting.

2.

Minutes pdf icon PDF 164 KB

To confirm as a correct record the minutes of the meeting of the Executive held on 05 March 2018.

Minutes:

RESOLVED that the minutes of the meeting of the Executive held on 05 March 2018 be confirmed and signed as a correct record.

3.

Executive Leader's Announcements

Minutes:

Draft Local Plan

 

The Executive Leader announced that further to his request to Officers that all representations made in respect of the Draft Local Plan were added to the Fareham Borough Council’s website, these had now been added and were now live on the website. 

 

The Executive Leader stated that approximately 2,500 people/organisations had made comments on the Draft Local Plan.  These comments had not all been submitted electronically and therefore he passed his thanks to Officers as this had taken lot of time to collate and include on the website.

4.

Declarations of Interest

To receive any declarations of interest from members in accordance with Standing Orders and the Council’s Code of Conduct.

Minutes:

There were no declarations of interest made at this meeting.

5.

Petitions

Minutes:

There were no petitions submitted at this meeting.

6.

Deputations

To receive any deputations, of which notice has been lodged.

Minutes:

There were no deputations made at this meeting.

7.

Minutes / References from Other Committees

To receive any reference from the committees or panels held.

Minutes:

There were no references from other Committees or Panels presented at this meeting.

8.

Streetscene

8(1)

Project Integra Action Plan 2018-21 pdf icon PDF 89 KB

A report by the Head of Streetscene.

Additional documents:

Minutes:

RESOLVED that the Executive approves the 2018-2021 Project Integra action plan as attached at Appendix A to this report.

8(2)

Holly Hill Car Park Path pdf icon PDF 228 KB

A report by the Head of Streetscene.

Minutes:

RESOLVED that the Executive agrees:

 

(a)  to construct an informal path to link the car park at Holly Hill Leisure Centre with the existing footpath that leads to the entrance of Sarisbury Infant School; and

 

(b)  that the estimated cost of £6,200 to construct the path is funded from the Footpath Improvement capital budget.

9.

Planning and Development

9(1)

National Planning Policy Framework - Response to Government Consultation pdf icon PDF 347 KB

A report by the Director of Planning and Regulation.

Additional documents:

Minutes:

RESOLVED that the Executive agrees:

 

(a)  Fareham Borough Council’s overall response to recent Government consultations (Reference Papers A, B, C, D & E) as outlined in this report, along with both Appendices 1 and 2 attached to this report, which directly answer specific questions posed by the Government in Reference Papers A and E respectively, and for these to be submitted to the Government prior to 10 May 2018 for their consideration;

 

(b)  that the Director for Planning and Regulation be authorised to make any necessary minor amendments in consultation with the Executive member for Planning and Development to Appendices 1 and 2, prior to their submission to the Government’s consultation deadline (10 May 2018), provided these do not change their overall direction, shape or emphasis; and

 

(c)  to write to local Members of Parliament (MPs) highlighting the unreasonable, unrealistic nature of the proposals and seeking their support for the Council’s position and write to relevant Government Ministers (Secretary of State for Housing, Communities and Local Government and Minister of State for Housing) to convey the Council’s overall opposition to the Government’s current consultation proposals. 

9(2)

Response to Highways England Consultation: M27 Junction 4 to 11 Smart Motorway Scheme pdf icon PDF 136 KB

A report by the Director of Planning and Regulation.

Additional documents:

Minutes:

RESOLVED that the Executive approves the response to the Highways England consultation, as detailed in the Briefing Paper to this report.

10.

Policy and Resources

10(1)

Gas Servicing Maintenance and Installation Contract 2018-2023 pdf icon PDF 107 KB

A report by the Director of Finance and Resources.

Additional documents:

Minutes:

RESOLVED that the Executive approves that:

 

(a)  a contract is awarded to the contractor who submitted the most economically advantageous tender as detailed in Appendix A to this report.

 

(b)  authority be delegated to the Director of Finance and Resources, in consultation with the Director of Fareham Housing, to jointly approve an extension of the above contract by a further two years, subject to satisfactory performance of the contractor; and

 

(c)  the existing contract for Gas Servicing, Maintenance and Installation with TSG Building Services is extended for up to 6 months from its existing expiry date of 30th April 2018.

10(2)

Business Rate Discretionary Rate Relief Policy pdf icon PDF 114 KB

A report by the Director of Finance and Resources.

Additional documents:

Minutes:

RESOLVED that the Executive agrees to a small variation to the Business Rate Discretionary Relief Policy to allow relief to continue to be granted in the specific circumstances detailed in the report from 01 April 2018.

10(3)

Affordable Housing Schemes - Progress Report pdf icon PDF 165 KB

A report of the Director of Finance and Resources.

Minutes:

At the invitation of the Executive Leader, Councillor P J Davies addressed the Executive on this item.

 

RESOLVED that the Executive:

 

(a)  notes the progress on the schemes within the report; and

 

(b)  agrees that the Highlands Road scheme is transferred from the General Fund enabling capital programme, to the Housing Revenue Account capital programme

At the conclusion of the meeting, the Executive Leader reminded everyone present that this was the last meeting of the Executive for this municipal year. 

 

The Executive Leader placed on record his thanks to Officers and gave his best wishes to Members who were seeking re-election.

 

 




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