Agenda, decisions and minutes

There were no apologies given for this meeting.

To confirm as a correct record the minutes of the meeting of Executive held on 07 November 2016.

RESOLVED that the minutes of the Executive held on the 07 November 2016 be confirmed and signed as a correct record.

There were no Executive Leader’s announcements made at this meeting.

To receive any declarations of interest from members in accordance with Standing Orders and the Council’s Code of Conduct.

Councillors S D T Woodward and K D Evans declared Non Pecuniary Interests for items 8(1) – Grounds Maintenance Agency Agreement and 9(1) – Traffic Management as they are both Hampshire County Councillors. They both remained present at the meeting and took part in the discussion of the items.

Councillor R H Price, JP declared a Non Pecuniary Interest for items 8(1) – Grounds Maintenance Agency Agreement and 9(1) – Traffic Management when he addressed the Executive on these items as he is a Hampshire County Councillor.

There were no Petitions submitted at this meeting.

To receive any deputations, of which notice has been lodged.

There were no Deputations made at this meeting.

To receive any reference from the committees or panels held.

Licensing and Regulatory Affairs Committee – 27 September 2016

Review of Hackney Carriage Fares

The Committee considered a report by the Head of Environmental Health on the review of Hackney Carriage Fares.

The Committee received a deputation from Mr P Rogerson, representing the Fareham Hackney Carriage and Private Hire Association.

AGREED that the Committee recommends that the Executive approves the following changes:-

1)    that the fee for ‘Passengers picked up at Fareham Station’ be increased from 60p to £1; and

2)    that the statement ‘For each dog (except assistance dogs)  10p’  be replaced with the wording: ‘Assistance dogs must be carried free of charge unless the driver has a current exemption in place’.

RESOLVED that the Executive approves:

(a)    that the fee for ‘Passengers picked up at Fareham Station’ be increased from 60p to £1; and

(b)    that the statement ‘For each dog (except assistance dogs)  10p’  be replaced with the wording: ‘Assistance dogs must be carried free of charge unless the driver has a current exemption in place’.

A report by the Director of Operations.

Councillors S D T Woodward and K D Evans declared Non Pecuniary Interests for this item as they are both Hampshire County Councillors. They remained present at the meeting and took part in the discussion of the item.

At the invitation of the Executive Leader, Councillor R H Price, JP addressed the Executive on this item. He declared a Non Pecuniary Interest for this item as he is a Hampshire County Councillor.

RESOLVED that the Executive approves the increase in annual revenue budget required to allow grounds maintenance standards to be maintained at the current level across the Borough.

A report by the Director of Operations.

Councillors S D T Woodward and K D Evans declared Non Pecuniary Interests for this item as they are both Hampshire County Councillors. They remained present at the meeting and took part in the discussion of the item.

At the invitation of the Executive Leader, Councillor R H Price, JP addressed the Executive on this item. He declared a Non Pecuniary Interest for this item as he is a Hampshire County Councillor.

RESOLVED that the Executive:

(a)  approves the termination of the current traffic management agreement with Hampshire County Council; and

(b)  approves to continue funding the provision of deploying speed limit reminder signs with a budget of £8,000 per annum.

A report by the Director of Planning and Regulation.

A copy of the response to the questions raised to the Post Office was tabled at the meeting.

At the invitation of the Executive Leader, Councillors Mrs K K Trott and S Cunningham addressed the Executive on this item.

RESOLVED that the Executive agrees:

(a)  to note the contents of the tabled response to the questions raised with the Post Office Limited; and

(b)  that comments included in the attached Executive Briefing Paper are formally submitted to the consultation exercise being carried out by Post Office Limited, subject to the addition of the following points discussed by the Executive:

                      i.        that the Post Office be thanked for their response;

                    ii.        that the inadequacies of their response be pointed out;

                   iii.        that concerns over the lack of advertising and users’ awareness of the consultation event be raised;

                   iv.        that the Executive, on behalf of the Council, strongly objects to the planned relocation as it is considered that the Post Office ‘facility’ should continue to be provided within an accessible ground floor location within the town centre; and

                    v.        that the opportunity for the ground floor of the Civic Offices to provide an alternative location be explored in future discussions with the Post Office.

A report by the Director of Policy and Resources.

RESOLVED that the Executive:

(a)  agrees the Heads of Terms for the acquisition of the completed building and subsequent lease back, as set out in confidential appendix A; and

(b)  delegates authority to the Director of Finance and Resources, following consultation with the Executive Leader, to agree minor amendments to the terms as appropriate.

A report by the Director of Policy and Resources.

RESOLVED that the Executive:

(a)  notes the results of the review of Fareham Today;

(b)  agrees the proposal to move to an online version of the magazine;

(c)  agrees to distribute paper copies to people that request it, as well as to libraries and community centres;

(d)  agrees to produce a new ten page edition of the magazine every two months; and

(e)  agrees to the proposed arrangements for transition to the online magazine format.

A report by the Director of Policy and Resources: item deferred.

The Executive Leader stated that this item is deferred to a later meeting of the Executive.

A report by the Director of Policy and Resources.

RESOLVED that the Executive agrees:

(a)  a multi-agency working group be established, chaired by an Executive Member to coordinate both anniversary commemorations;

(b)  that Councillor T M Cartwright be appointed as the Chairman of the working group with immediate effect;

(c)  a special 100^th anniversary 4 page pull out be included in the spring 2017 edition of Fareham Today;

(d)  an advertising and media campaign be undertaken promoting Daedalus and targeting the flying community;

(e)  a small public event be organised in association with the Lee Flying Association at Daedalus to commemorate the 100^th anniversary; and

(f)   a larger community event takes place in 2019 to mark the 75^th anniversary of D-Day.

To consider whether it is in the public interest to exclude the public and representatives of the Press from the remainder of the meeting on the grounds that the matters to be dealt with involve the likely disclosure of exempt information, as defined in Paragraph 3 of Part 1 of Schedule 12A of the Local Government Act 1972.

RESOLVED that it is in the public interest to exclude the public and representatives of the Press from the remainder of the meeting on the grounds that the matters to be dealt with involve the likely disclosure of exempt information, as defined in Paragraph 3 of Part 1 of Schedule 12A of the Local Government Act 1972.

A report by the Director of Policy and Resources.

A decision was made in respect of a development opportunity in Fareham Town Centre.