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Agenda and minutes

Venue: Westbury Manor Museum - Westbury Manor. View directions

Items
No. Item

1.

Apologies for Absence

Minutes:

An apology for absence was received from Councillors B Bayford (Fareham) and R H Price, JP (Hampshire).

 

2.

Minutes pdf icon PDF 29 KB

To confirm as a correct record the minutes of the meeting of the Joint Management Committee held on 25 October 2012.

Minutes:

RESOLVED that  the minutes of the meeting of the Fareham Museum Joint Management Committee held on 25 October 2012, be confirmed and signed as a correct record.

3.

Westbury Manor Museum - Curator's Report pdf icon PDF 378 KB

To consider a report by the Community Curator regarding general progress and performance for the period October to December 2012.

Minutes:

The Joint Management Committee considered a report by the Community Curator, Tom de Wit, which provided an update on general progress and performance of the Museum, over the period October to December 2012.

 

Members commented that volunteers play a large part in the delivery of the service but are not represented on the Committee.  It was suggested that a volunteer could be co-opted to the Committee so no update would be required to the Constitution.

                                    

It was RESOLVED that:-

 

(a)  Tom be thanked for his informative report;

 

(b) The Committee extend their thanks to Tom and his team for all their hard work in putting on the events and activities detailed in the report; and

 

(c) Tom to arrange for a Westbury Manor Museum volunteer to attend future meetings of the Museum Joint Management Committee.

 

4.

Financial Report and Proposed Revenue Budget 2013-14 pdf icon PDF 92 KB

To consider a report by the Strategic Manager Visitor Services which outlines progress with the current year's budget and proposed revenue budget 2013/14.

Minutes:

The Joint Management Committee considered a report by the Strategic Manager Visitor Services which outlined progress with the current year's budget and proposed revenue budget 2013/14.

 

Members were informed the report had been updated from the previous meeting to include in the budget figures a breakdown of additional contributions made by Fareham Borough Council as requested at the previous meeting (minute 7 of 25 October 2012 refers).

It was RESOLVED that the budget is acceptable and agreed

 

5.

Annual Audit Returns pdf icon PDF 117 KB

To consider a report by the Strategic Manager Visitor Services regarding annual audit returns.

Minutes:

The Joint Management Committee considered a report by the Strategic Manager Visitor Services regarding annual audit returns.

 

It was RESOLVED that:-

 

(a)       the information in this report be noted; and

 

(b)       the date of the next Committee meeting be arranged for June 2013 to allow the Joint Management Committee to approve the accounting statements and the governance statement before the statutory deadline.

 

 

 

6.

Museums Accreditation 2013 pdf icon PDF 170 KB

To consider a report by the Strategic Manager Visitor Services regarding the Arts Council Museums Accreditation Scheme.

Minutes:

The Joint Management Committee considered a report by the Strategic Manager Visitor Services regarding the Arts Council Museums Accreditation Scheme.

 

Members were informed that Jo Bailey, Project Sponsor and Collections Team Manager would be available to make a presentation about the accreditation scheme to Committee members at a future meeting.  It was suggested and agreed that volunteers should be invited to attend the presentation.

 

It was RESOLVED that:-

 

(a)          the information provided in the report on the Arts Council Museums Accreditation Scheme, the aims and benefits of the Scheme, progress made against the preparing the Accreditation Return and the implications for the JMC be noted;

 

(b)          a presentation regarding the Museums Accreditation Scheme be given at the next Committee meeting; and

 

(c)          museum volunteers be invited to attend the above presentation.

 

 

7.

Proposals for a new Trust - Update pdf icon PDF 173 KB

To consider the updated information regarding the proposal for a Hampshire Solent cultural trust (FIM project).

Minutes:

The Joint Management Committee considered the updated information regarding the proposal for a Hampshire Solent cultural trust (FIM project). It was noted that a further report from Hampshire County Council would be available at the end of March 2013.

 

It was RESOLVED that:-

 

(a)   the contents of the report be noted; and

 

(b) the Head of Leisure & Community, in consultation with the Chairman of the Committee (Cllr Mrs Hockley) would provide a written response to the proposals following publication of the March report.

8.

Service Plan 2013-2014 pdf icon PDF 295 KB

To consider a report by the Community Curator regarding the outline draft Service Plan for 2013-2014.

Minutes:

The Joint Management Committee considered a report by the Community Curator regarding the outline draft Service Plan for 2013-2014.  He highlighted a number of areas which had been updated, in particular:-

 

·                     Focus on training of volunteers and volunteer rota (1.1)

·                     Detailed commitment of holiday activities (1.2)

·                    Encouraging links between volunteer groups to bring to strands together and increase income generation. (1.3)

·                    Details of school projects, in particular, working with Ashcroft Arts Centre

 

It was noted that this work was possible because of the new structure now in place.

 

RESOLVED that the report be noted.

 

9.

Invention and Discovery Evening

Minutes:

Members of the Joint Committee were invited to attend a private viewing at Westbury Manor Museum to take place on 15 February 2012 between 6pm to 8pm.  The event has been arranged to mark the opening of Invention and Discovery, an installation by children from Cams Hill School. This was developed as a creative response to the National Science Week topic, “Invention and Discovery”.  The pupils were assisted by local artist Alex Hoare and the installation will be on show until 30 March 2013.

 

RESOLVED that the above information be noted.

 

 

9.

Date of Next Meeting

Minutes:

RESOLVED that the next meeting of Fareham Museum Joint Committee will take place on Monday 10 June 2013 commencing at 10.00am in Westbury Manor Museum.

 

Members were asked to note that at the next meeting, the Joint Committee would be required to consider and approve the accounting statements and the governance statement in advance of the statutory deadline (minute 5 above refers).

 

 

 




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