Agenda and minutes

Apologies for absence were received from:

Rev Paul Bedford                                         Christians Together in Fareham

Councillor Victoria Weston                         Winchester City Council

Sally Lynskey                                                Business South

Gary Jeffries                                                   Solent Local Enterprise Partnership

Andrea Smith                                                 Radian Housing Association

Chief Inspector Darren O'Callaghan         Hampshire Constabulary

Mike Taylor                                                     Fareham Shopping Centre

Jimmy Chestnutt                                           Hampshire Chamber of Commerce

Councillor Paul Whittle, JP                         Fareham BC - Fareham East

To confirm as a correct record the minutes of the meeting of the Standing Conference held on 13 June 2013.

It was AGREED that the minutes of the meeting of the Standing Conference held on 13 June 2013 be confirmed as a correct record.

To note the following new members:

Partnership for Urban South Hampshire (PUSH) – Gloria Ighodaro (replacing Stuart Roberts);

Hampshire County Council – Councillor Peter Latham (replacing Councillor Patricia Stallard);

Winchester City Council – Councillor Victoria Weston (replacing Councillor Robert Humby);

Fareham College – Peter Marsh (replacing Nigel Duncan);

Boundary Oak School – Paul Spencer (replacing Stephen Symonds);

Business South – Sally Lynskey;

BST Group – David Pepper (replacing Charlie Hughes).

The following changes to the membership of the Standing Conference were reported:

Partnership for Urban South Hampshire (PUSH) – Gloria Ighodaro (replacing Stuart Roberts);

Hampshire County Council – Councillor Peter Latham (replacing Councillor Patricia Stallard);

Winchester City Council – Councillor Victoria Weston (replacing Councillor Robert Humby);

Fareham College – Peter Marsh (replacing Nigel Duncan);

Boundary Oak School – Paul Spencer (replacing Stephen Symonds);

Business South – Sally Lynskey;

BST Group – David Pepper (replacing Charlie Hughes).

It was AGREED that:

(a)          the new members be welcomed to the Standing Conference; and

(b)          the Standing Conference place on record its thanks to Stuart Roberts, Councillor Patricia Stallard, Councillor Robert Humby, Nigel Duncan, Stephen Symonds and Charlie Hughes for their contributions to the work of the Conference.

The Chairman made announcements concerning the agenda, the pre submission plan process and stressed that members were welcome to contact him to discuss any potential topics for consideration at future meetings.

To receive a presentation from Fareham Youth Council on its perception of the project.

The Chairman welcomed Niamh Brook, Genevieve Reeves, William Peters, Rohan Ahlawat and Daniel Priestly of Fareham Youth Council to the meeting.

The Standing Conference received a presentation from representatives of Fareham Youth Council on the Youth Council’s perception of the Welborne project. The presentation included references to transport, transport – shuttle links, parking, accessibility, accommodation, community facilities, bins and keep it green. Following the presentation the Youth Council representatives answered members’ questions.

It was AGREED that Niamh Brook, Genevieve Reeves, William Peters, Rohan Ahlawat and Daniel Priestly be thanked for their presentation.

To receive an update from the principal landowners.

The Standing Conference received a presentation from Mark Thistlethwayte of Buckland Development Ltd, David Pepper of BST Group, David Griffiths of Buckland Development Ltd and Philip Piper of BST Group entitled “The Major Landowners – Our Current Thinking”.

It was noted that the presentation was made at the invitation of the Chairman to the major landowners. The presentation gave an indication of the nature of the design work in progress by the two developer teams on selected aspects of the proposed Welborne community and was intended to give the flavour of the ideas currently under consideration.

It was AGREED that:-

(a)          the presentation be noted;

(b)          it be noted that copies of the presentation slides would be circulated to members of the Standing Conference; and

(c)          it be noted that the two principal landowners had been requested to arrange a workshop day as soon as it was practicable and relevant to do so.

To receive an update from Fareham Borough Council officers on the Welborne Plan and Sustainability Appraisal consultation.

The Standing Conference received a presentation from Selina Crocombe, Head of Planning for Welborne, on the Welborne Policy Development. The presentation referred to: the Sustainability Appraisal (SA); How this relates to earlier consultation; SA Report Consultation Arrangements; Next Steps; Welborne Plan Programme Update; Examination-in-Public Timetable; Strategic Design Code; Purpose of the Code; What bit doesn’t cover; and Process.

It was AGREED that:-

(a)          the content of the presentation be noted;

(b)          it be noted that the deadline for comments on the Sustainability Appraisal Report was 5pm on Friday 29 November and that comments could be submitted online via the Fareham Borough Council website or on paper (copies of the form were available at the conclusion of the meeting) or from the Civic Offices or Fareham Library; and

(c)          the concerns expressed about the need for further information, particularly concerning traffic be noted, and that it be further noted that it was anticipated that traffic and transportation information would be available at the same time as the Publication Draft of the Welborne Plan.

To agree issues to be discussed at future meetings.

The Standing Conference gave consideration to possible topics for consideration at future meetings and workshops. It was noted topics to be considered at future meetings included: Health; Smart Thinking and IT; and Business Views.

It was AGREED that:-

(a)          consideration be given to having adult education as a topic for a future meeting;

(b)          it be noted that members could discuss possible future topics with the Chairman at the conclusion of the meeting or subsequently.

Thursday 20 February 2014.

It was NOTED that the next meeting of the Standing Conference was scheduled for Thursday 20 February 2014, but that the date might be changed to fit in with the progress of work and the overall timetable.