Agenda and minutes

There were no apologies of absence.

To confirm as a correct record the minutes of the Scrutiny Board meeting held on 23 June 2016.

It was AGREED that the minutes of the Scrutiny Board meeting held on 23 June 2016 be confirmed and signed as a correct record.

The Chairman announced that it was the awards for South and South East in Bloom this evening at Ferneham Hall and she was hopeful that the success of previous years continued again for this year.

To receive any declarations of interest from members in accordance with Standing Orders and the Council’s Code of Conduct and disclosures of advice or directions received from Group Leaders or Political Groups, in accordance with the Council’s Constitution.

There were no declarations of interest made at this meeting.

To receive any deputations of which notice has been lodged.

There were no deputations made at this meeting.

To consider a report by the Director of Finance and Resources which invites members to review the Board’s work programme for 2016/17.

The Board considered a report by the Director of Finance and Resources which reviewed the Board’s work programme for 2016/17.

Members were invited to put forward any suggestions for any items they would like to see included. Councillor Ford stated that he would like a report providing an Update on Vanguard. The Director of Finance and Resources addressed the Board and advised them that a report on Vanguard is planned to go to the Executive at its meeting on 7 November 2016. He suggested that should any member wish to scrutinise this report then an item could be added onto the Board’s work programme at a later date.

It was AGREED that the Board’s work programme for 2016/17 be approved.

To receive the minutes of the Policy Development and Review Panels held since 1 May 2016.

The Board was asked to receive the minutes of the Policy Development and Review Panels held since 1 May 2016.

The Chairman of the Planning and Development Policy Development and Review Panel, Councillor A Mandry was invited to present the minutes of the meeting held on 17 May 2016.

It was AGREED the minutes be received.

The Chairman of the Planning and Development Policy Development and Review Panel, Councillor A Mandry was invited to present the minutes of the meeting held on 19 July 2016.

It was AGREED the minutes be received.

The Chairman of the Public Protection Policy Development and Review Panel, Councillor M J Ford, JP was invited to present the minutes of the meeting held on 24 May 2016.

It was AGREED the minutes be received.

The Chairman of the Public Protection Policy Development and Review Panel, Councillor M J Ford, JP was invited to review the minutes of the meeting held on 26 July 2016.

It was AGREED the minutes be received.

The Chairman of the Health and Housing Policy Development and Review Panel, Councillor B Bayford was invited to present the minutes of the meeting held on 26 May 2016.

It was AGREED the minutes be received.

The Chairman of the Health and Housing Policy Development and Review Panel, Councillor B Bayford was invited to review the minutes of the meeting held on 21 July 2016.

Councillor Bayford referred to minute item 6, the Heath Update. He informed the Board that he gave a brief presentation on the role of the Health and Housing Panel with regards to Health provision within the Borough, and offered to present the same presentation to the Board members as health provision has been identified by the Board previously as an issue that needs to be address.

It was AGREED that:-

(a)  the minutes be received, and

(b)  the Chairman of Health and Housing provide a presentation to Board members at a briefing session to be confirmed.

The Chairman of the Leisure and Community Policy Development and Review Panel, Councillor Ms S Pankhurst was invited to present the minutes of the meeting held on 1 June 2016.

It was AGREED the minutes be received.

The Chairman of the Leisure and Community Policy Development and Review Panel, Councillor Ms S Pankhurst was invited to present the minutes of the meeting held on 27 July 2016.

It was AGREED the minutes be received.

The Chairman of the Streetscene Policy Development and Review Panel, Councillor L Keeble was invited to present the minutes of the meeting held on 9 June 2016.

It was AGREED the minutes be received.

The Chairman of the Streetscene Policy Development and Review Panel, Councillor L Keeble was invited to present the minutes of the meeting held on 14 July 2016.

Councillor Wood referred to minute item 7, Annual Report on Street Cleansing Service, and enquired as to what the Council’s responsibility is with regard to the removal of weeds on the kerbside. The Director of Operations explained to the Board that the responsibility of the treatment of eradicating weeds was Hampshire County Council and that the Borough Council’s responsibility is to clear up the weeds once they have been treated and have died, as part of the street sweeping service.

Councillor Ms Pankhurst asked for her thanks to be passed to the Operations Manager and his team for the hard work and extremely quick responses to reports of street cleansing issues.

It was AGREED the minutes be received.

If requested by a member, to consider any item of business dealt with by the Executive, since the last meeting of the Board. The relevant Executive meetings are 11 July 2016 and 5 September 2016. (This will also include any decisions taken by individual Executive members during the same time period.)

The Chairman invited members to indicate if they wished to consider any other item of business dealt with by the Executive since the last meeting of the Board. There were no other items of Executive Business considered.