Agenda and minutes

An apology of absence was received from Councillor F Birkett.

To confirm as a correct record the minutes of the Scrutiny Board meeting held on 28 July 2017.

It was AGREED that the minutes of the Scrutiny Board meeting held on 28 July 2017, be confirmed and signed as a correct record.

There were no Chairman’s announcements made at this meeting.

To receive any declarations of interest from members in accordance with Standing Orders and the Council’s Code of Conduct and disclosures of advice or directions received from Group Leaders or Political Groups, in accordance with the Council’s Constitution.

There were no declarations of interest made at this meeting.

To receive any deputations of which notice has been lodged.

There were no deputations made at this meeting.

To receive a presentation by the Executive Member for Health and Public Protection on the progress made and changes to the portfolio over the past year.

The Board received a presentation by the Executive Member for Health and Public Protection on progress and changes made to the portfolio over the past year.

The presentation highlighted the two most significant changes to the portfolio, which were the transfer of responsibility of Traffic Regulation Orders to Hampshire County Council and the transfer of Health from the Housing portfolio to the Public Protection portfolio.

The presentation gave details of the areas of responsibility within the portfolio and these included:

·         Environmental Health -which includes:

o   Air Quality

o   Contaminated Land

o   Dog Control

o   Pest Control

o   Food Safety

·         Corporate Health and Safety

·         Community Safety

·         Parking and Enforcement – which includes:

o   Car Parks

o   Parking Enforcement

o   CCTV

o   General Enforcement – (Litter, fly tipping, graffiti)

o   Emergency Planning

·         Health Liaison

The Executive Member for Health and Public Protection answered members’ questions concerning the presentation.

It was AGREED that the Executive Member for Health and Public Protection be thanked for his informative presentation.

To consider a report by the Director of Finance and Resources which invites members to review the Board’s work programme for 2017/18.

The Board considered a report by the Director of Finance and Resources which reviewed the Board’s work programme for 2017/18.

The Director of Finance and Resources directed the member’s attention to a scoping report which had been tabled at the meeting, (attached as Appendix A to these minutes).

The report was a result of the request made by Councillor Cunningham for Hampshire Fire and Rescue Service to be invited to a future meeting of the Board to give a presentation. The report outlined Councillor Cunningham’s questions and provided some background information on the service and their previous presentation to the Council in 2015. Members agreed that they would like to invite Hampshire Fire and Rescue Service to a future meeting of the Board, and that all Members should be invited to attend for this item.

It was AGREED that the Board:-

(a)  reviewed the work programme for 2017/18;

(b)  include an unallocated item titled ‘Presentation by, and Questioning of, Hampshire Fire and Rescue Service’ to the work programme for 2017/18; and

(c)  subject to the inclusion of (b) above, confirm the Board’s work programme for 2017/18.

To receive the minutes of the Policy Development and Review Panels held since 1 July 2017.

The Board was asked to receive the minutes of the Policy Development and Review Panels held since 1 July 2017.

The Chairman of the Streetscene Policy Development and Review Panel, Councillor S D Martin, was invited to present the minutes of the meeting held on 13 July 2017.

It was AGREED the minutes be received.

The Chairman of the Planning and Development Policy Development and Review Panel, Councillor C J Wood was invited to present the minutes of the meeting held on 18 July 2017.

It was AGREED the minutes be received.

In the absence of the Chairman, and the Vice Chairman not being present at the meeting, Councillor Mrs C L A Hockley was invited to present the minutes of the Housing Policy Development and Review Panel held on 20 July 2017.

At the Invitation of the Chairman, Councillors T M Cartwright, Executive Member for Health and Public Protection and Mrs K K Trott, addressed the Board on this item.

Members sought information concerning the Council’s plan to build and provide new affordable housing, and the Director of Finance and Resources provided a verbal update on schemes that the Council is currently progressing. The Board we also advised that progess is being made on producing a new draft housing strategy, which will be presented to the Housing Policy Development and Review Panel in due course.

It was AGREED that the minutes be received.

The Chairman of the Health and Public Protection Policy Development and Review Panel, Councillor M J Ford, JP was invited to present the minutes of the meeting held on 25 July 2017.

It was AGREED the minutes be received.

The Chairman of the Leisure and Community Policy Development and Review Panel, Councillor Mrs C L A Hockley was invited to present the minutes of the meeting held on 26 July 2017.

It was AGREED the minutes be received.

If requested by a member, to consider any item of business dealt with by the Executive, since the last meeting of the Board. The relevant Executive meetings are 10 July 2017 and 4 September 2017. (This will also include any decisions taken by individual Executive members during the same time period.)

The Chairman invited members to indicate if they wish to consider any other item of business dealt with by the Executive since the last meeting of the Board.

There were no other items of Executive Business considered.