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Agenda and minutes

Venue: Collingwood Room - Civic Offices

Contact: Democratic Services 

Items
No. Item

1.

Apologies for Absence

Minutes:

There were no apologies of absence given at this meeting.

2.

Minutes pdf icon PDF 158 KB

To confirm as a correct record the minutes of the meeting held on 08 November 2016.

Minutes:

It was AGREED that the minutes of the Planning and Development Policy Development and Review Panel held on the 08 November 2016 be confirmed and signed as a correct record.

3.

Chairman's Announcements

Minutes:

There were no Chairman’s announcements made at the meeting.

4.

Declarations of Interest and Disclosures of Advice or Directions

To receive any declarations of interest from members in accordance with Standing Orders and the Council’s Code of Conduct and disclosures of advice or directions received from Group Leaders or Political Groups, in accordance with the Council’s Constitution.

Minutes:

There were no declarations of interest made at this meeting.

5.

Deputations

To receive any deputations of which notice has been lodged.

Minutes:

There were no deputations made at this meeting.

6.

Performance Review: Building Control Partnership

To receive a presentation by the Director of Planning and Regulation on a review of the Building Control Partnership.

Minutes:

The Panel received a presentation by the Head of Building Control on the Building Control Partnership (BCP) which is currently made up of three authorities; Fareham Borough Council, Gosport Borough Council and Portsmouth City Council. The presentation also gave a thorough overview of all the services that the BCP provide, including:-

·         Building Regulations

·         Enforcement

·         Inspections

·         Dangerous Structures

·         Advice

·         Regularisation Service - works carried out without prior approval

·         Emergency Planning - assistance due to specialist knowledge on fire and structure safety.

 

The Head of Building Control also explained to members about how the Partnership is run, how the finances, legal agreements and shared services such as ICT and printing are managed and how this is a very successful relationship, transpiring into an excellent service with a great reputation.

 

Members enquired about the income for the partnership and how this is used. The Head of Building Services explained that any surplus funds are invested into the service which has led to the BCP becoming a paperless office due to the purchase of the latest ICT equipment.

 

The Panel were informed that two other authorities; East Hants District Council and Havant Borough Council have both formally requested to join the partnership and discussions are currently taking place with the relevant parties.

 

It was AGREED that, the Head of Building Control be thanked for his informative presentation.

7.

Preliminary Review of the Panels Work Programme 2016/17 and Draft Work Programme 2017/18. pdf icon PDF 184 KB

To consider a report by the Director of Planning and Regulation, which finalises the Panel’s Work Programme for 2016/17 and the Draft Work Programme for 2017/18.

Additional documents:

Minutes:

The Panel considered a report by the Director of Planning and Regulation which reviews the Panel’s work programme for 2016/17 and gave initial consideration to the work programme for the next municipal year 2017/18.

 

The Chairman invited members to put ideas forward for next year’s Work Programme. The following suggestions were proposed:-

·         a presentation by Hampshire County Council on the South Hampshire Road Traffic Model and it’s use in relation to advising on planning applications; and

·         a briefing on the Housing White Paper explaining its potential impact to the current planning processes.

 

The Director of Planning and Regulation agreed that both items would be added to the draft work programme for next year, that the Panel will consider at the next meeting on the 28 February 2017.

 

It was AGREED that the Panel:-

 

a)    approve the programme of items for the remainder of 2016/17, as set out in Appendix A to the report;

b)    note the progress on actions since the last panel meeting, as set out in Appendix B to this report;

c)    note the Planning and Development Portfolio – Executive Work Programme 2016/17;

d)    give preliminary consideration to the outcome of the Panel’s work programme for the current year; and

e)    note the draft work programme for next year, 2017/18, with the inclusion of items on the South Hampshire Traffic Model and the Housing White Paper, which can be given further consideration at the next Panel meeting on 28 February 2017.

 

 

 




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