Agenda and minutes

An apology of absence was received from Councillor J E Butts.

To confirm as a correct record the minutes of the meeting held on 09 January 2018.

It was AGREED that the Minutes of the Planning and Development Policy Development and Review Panel held on the 09 January 2018 be confirmed and signed as a correct record.

There were no Chairman’s announcements made at this meeting.

To receive any declarations of interest from members in accordance with Standing Orders and the Council’s Code of Conduct and disclosures of advice or directions received from Group Leaders or Political Groups, in accordance with the Council’s Constitution.

In accordance with Standing Orders and the Council’s Code of Conduct, Councillor J Forrest declared a Non-pecuniary interest for Minute 6 – Presentation: Performance Review: Coastal Management Partnership, as he is a member of the Ramblers Association which uses the coastal paths around the Borough and he is also a resident of Hill Head Road.

To receive any deputations of which notice has been lodged.

There were no deputations made at this meeting.

To receive a presentation from the Director of Planning and Regulation on a review of the Coastal Management Strategy. 

Councillor J Forrest declared a non-pecuniary interest in this item as he is a member of the Ramblers Association and a resident of Hill Head Road.

The Panel received an annual presentation by three senior officers from the Eastern Solent Coastal Partnership (ESCP) reviewing the work carried out by the ESCP across the four authorities; Fareham Borough Council, Gosport Borough Council, Portsmouth City Council and Havant Borough Council.

The presentation then went on to focus on the Fareham Borough, providing details to Members on; The Hill Head projects at Giblet Ore and Hill Head Road East, the Hill Head to Portsmouth Harbour Management Plan and the Portchester to Paulsgrove flood risk management scheme.

Members enquired about the newly installed defences at Hill Head and how they withstood the recent winter’s storms. The ESCP team informed Members that the recent storms were a good test, particularly at Hill Head Road East where the new sea wall was very effective.

The presentation has been appended to these Minutes.

It was AGREED that, the Assistant Coastal Defence Partnership Manager, Coastal Policy, Strategy & Environment Team Leader and the Operation Team Leader from the Eastern Solent Coastal Partnership be thanked for their informative presentation.

To consider a report by the Director of Planning and Regulation on the Authority Monitoring Report.

The Panel considered a report by the Director of Planning and Regulation on the Council’s annual Authority Monitoring Report (AMR) for 2016/17.

The Head of Planning Strategy and Regeneration delivered a presentation to the Panel highlighting the key parts of the report.

The presentation has been appended to these Minutes.

It was AGREED that the Panel: -

(a)      review the AMR for 2016/17, as set out in Appendix A; following which the Council will publish the report on the Council’s website; and

(b)      give authorisation to the Director of Planning and Regulation to make any necessary minor changes to the AMR 2016/17, prior to publication, providing that these do not change the overall direction, shape or emphasis of the document, and do not raise any significant issues.

To consider a report by the Director of Planning and Regulation, which reviews the Panel’s Final Work Programme for 2017/18 and Draft Work Programme for 2018/19.

The Panel considered a report by the Director of Planning and Regulation on the final review of the Panels Work Programme for 2017/18 and a proposed draft Work Programme for 2018/19.

The Chairman invited Members to put forward suggestions for next year’s Work Programme and Members requested that an item be brought on the options for a rail halt at Welborne.

The Director of Planning and Regulation proposed that a presentation be added to next year’s work programme to provide details around the work commissioned by the Council and carried out by Network Rail to examine the technical feasibility of providing a rail halt to serve Welborne.

It was AGREED that the Panel: -

(a)  review the work programme for the current year 2017/18;

(b)  agree a proposed work programme for 2018/19; and

(c)  with the addition of an item being added on the options for a rail halt at Welborne, submit the proposed work programme for 2018/19 to the Council for endorsement.