Agenda and minutes

An apology of absence was received from Councillor Mrs L E Clubley.

To confirm as a correct record the Minutes of the Leisure and Community  Scrutiny Panel meeting held on the 31 May 2023.

RESOLVED that the Minutes of the Leisure and Community Scrutiny Panel meeting held on the 31 May 2023 be signed and confirmed as a correct record.

The Chairman made no announcements at the meeting.

To receive and declarations of interest from Members in accordance with the Standing Orders and the Council’s Code of Conduct and disclosures of advice or directions received from Group Leaders or Political Groups, in accordance with the Council’s Constitution.

There were no declarations of interest made at the meeting.

To receive any deputations of which notice has been lodged.

There were no deputations received at the meeting.

To receive a providing an overview of the Council’s Opportunities Plan and how the Year 1 project proposals relate to the Leisure and Community Portfolio.

The Panel received a presentation from the Policy, Research and Engagement Manager providing an overview of the Council’s Opportunities Plan which currently under development. The presentation focused on the Leisure and Community Portfolio and the significant Year 1 project proposals which will be considered by the Executive on the 04 September 2023.

Members asked questions for clarification on some of the projects within the Opportunities Plan, including the Paddle Tennis and Genesis Centre, expressing overall support for the projects outlined in the presentation.

RESOLVED that the Leisure and Community Scrutiny Panel note the contents of the presentation.

To consider whether it is in the public interest to exclude the public and representatives of the press for this item on the grounds that, the matter to be dealt with under item 7 of the agenda involves the likely disclosure of exempt information as defined in Paragraph 3 Part 1 of Schedule 12A of the Local Government Act.

The Panel RESOLVED that it was in the public interest to exclude the public and representatives of the press for this item on the grounds that the matter to be dealt with under item 8 of the agenda involves the likely disclosure of exempt information as defined in Paragraph 3 Part 1 of Schedule 12A of the Local Government Act 1972.

To receive a report from the Director of Leisure and Community on the Festive Lights – Award of Contract. The report is to be considered by the Executive on the 03 July 2023.

The Panel received a report and supporting presentation from the Leisure and Community Manager on the Festive Lights Award of contract which is to be considered by the Executive at its meeting on the 03 July 2023.

The Leisure and Community Manager advised that there is an error in the Executive report at paragraph 17. The Paragraph should read - The current scheme uses approx. 2,000 4163kWh over the festive lighting period which is 7 weeks from around 20 November until 05 January when the scheme is illuminated from 4pm to 11pm each day. The preferred bidder, based on the same timings, will use approx. 1,008 2081kWh.

The Panel discussed the contents of the confidential Appendix A at length and provided Officers with valuable feedback on the possible options available from the preferred bidder, should the Executive agree to accept the results of the procurement exercise and award the contract to the contractor ranked 1^st.

RESOLVED that the Leisure and Community Scrutiny Panel: -

a)    note the contents of the Executive report attached at appendix 1; and

b)    recommends that the Executive agree to award the contract the contractor ranked 1st at their meeting on the 03 July 2023.

At the end of this item, the meeting moved back into open session.

To consider any items of business dealt with by the Executive since the last meeting of the Panel, that falls under the remit of Leisure and Community  Portfolio. This will include any decisions taken by individual Members during the same time period.

There were no comments or questions for clarification in respect of this item.

There were no comments or questions for clarification in respect of this item.

This decision sheet was tabled at the meeting.

There were no comments or questions for clarification in respect of this item.

To provide an opportunity for Members to consider the Scrutiny Panel priorities for Leisure and Community.

The Chairman asked Members of the Panel to consider the Scrutiny Priorities for the Leisure and Community Scrutiny Panel.

Members asked that an update be brought to the Panel on the Westbury Manor Museum by the Hampshire Cultural Trust (HCT). A scoping report was agreed by the Panel last year which invited the HCT to attend a meeting of the Panel. Officers explained that this would be investigated further with the HCT and an update would be provided to Members in due course.

RESOLVED that the Leisure and Community Scrutiny Panel considered the Scrutiny Priorities.