Decisions

To award the contract for Stage 2 of a Design And Build scheme for the construction of Fareham Innovation Centre Phase 2

Due to the success of Fareham Innovation Centre, in June 2016, the Executive agreed to develop a second phase.  A new scheme adjacent to and linked with the existing building was designed, planning consent was granted and tenders were invited using the Southern Construction Framework.

Under this Framework, the tender process is in two stages and in February 2017 a Stage 1 tender was accepted for the pre-construction phase from Morgan Sindall Construction.

Since then, Morgan Sindall has progressed through the detailed technical design stage and carried out pre-construction enabling works on the site and have now submitted a Stage 2 tender for the construction work.

When the extension was originally considered, a budget was agreed for a building of 3,000m², and authority was granted to the Director of Finance and Resources to accept a tender if it was within the capital budget. The detailed design has been completed and this has resulted in the building totalling 3,400m², some 13% larger than envisaged at the time of the Executive report, and consequently the total project costs have risen by 7% from £6.6m to £7.071m. These costs are still within the Cost Plan developed by the Council's cost consultants as the design progressed.

The scheme was the subject of a funding bid to the Solent Local Enterprise Partnership under the Government's Local Growth Deals scheme. This was successful and has resulted in a funding contribution of £2m towards the total cost.

Accordingly, the authority of the Executive is sought to accept the tender.

RESOLVED that the Executive agrees:-

(a)  that the second stage tender submitted by Morgan Sindall Construction in the sum of £6,913,157 be accepted; and

(b)  that the capital budget for the scheme be increased to £7,072,000.

This report outlines the provision for a ballot and subsequent levy collection arrangements necessary to renew the Business Improvement District at Segensworth.

The Segensworth Business Forum (SBF) established a Business Improvement District (BID) at Segensworth for a five year period commencing in July 2007. The BID was renewed following a ballot held in July 2012 and a further BID proposal has now been submitted.

The renewal of the BID will necessitate another formal ballot of the businesses in the Segensworth area.  A positive vote would enable the continuation of the voluntary business levy to fund projects identified by the business community.  The ballot and the levy collection processes will require contributions of time and resources from Fareham Borough Council.

That the Executive:

(a)      notes the success of the Segensworth Business Improvement District in achieving business collaboration, funding the provision of local infrastructure, generating local business services and contributing to the success of the Fareham economy;

(b)      agrees that the Segensworth Business Improvement District will be administered by Fareham Borough Council including the running of the ballot and the collection of the subsequent levy, subject to a positive ballot result; and

(c)       agrees to request a proportional annual contribution of £300 from Winchester City Council and to meet the remainder of costs from the General Fund, which will be a demonstration of ongoing support of the BID and the benefits brought to the Segensworth area and its businesses.

To provide an overview of the outline design of the Portchester to Paulsgrove Coastal Flood and Erosion Risk Management (CFERM) Scheme.

To provide financial information on the existing Professionals Services Contract to deliver the outline design for information.

To seek Executive support for the next steps in progressing the scheme, applying for Grant in Aid funding and if successful undertaking the detailed design and construction.          

The Portchester to Paulsgrove CFERM scheme is located on the north shoreline of Portsmouth Harbour, stretching for 1.7km from Portchester Sailing Club in the West, to Port Solent in the East.

A number of the defences along the frontage are in poor condition or do not provide the required standard of protection.

There are 361 residential and 108 commercial properties at risk from a 1: 200 year present day tidal flooding event, rising to 662 residential and 141 commercial properties at risk by 2115.

Through previously securing local levy and Flood and Coastal Risk Management (FCRM) Grant in Aid funding towards the development of the scheme, an optional appraisal and outline design has been undertaken for the proposed scheme, and the proposals are presented in this report.

An affordable ‘managed adaptive approach’ to scheme delivery has been identified as the preferred option which meets with the Environment Agency funding rules. This approach means that the project would be delivered in a phased manner as and when defences fall below the required standard.

The North Solent Shoreline Management Plan, which was adopted by Fareham Borough Council in 2010, set out a policy of Hold The Line for this length of coastline.

The overall project is supported by the Portchester Castle to Emsworth coastal flood and erosion risk management strategy (“the PEM Strategy”), which was adopted by Fareham Borough Council in 2011 and approved by the Environment Agency in 2013.

After approval of the PEM Strategy, a partnership contribution to the scheme from the Trafalgar Wharf developers was tabled. It was proposed that through planning conditions Quadrant Estates could facilitate delivery of the scheme recommended by the Strategy and to a higher 1:200 year standard of protection.

Proposed scheme - The following works would be undertaken (subject to funding):

o   Southampton Road - Land raising only

o   Southern Water Pumping Station - New Revetment structure

o   Castle Shore Park - New Sloping revetment

o   Recreation Ground - Raised Capping Beam only

o   Portchester Sailing Club - New vertical sheet piled wall with concrete capping beam and setback wall to tie into high ground

Beyond the 15 year scheme it will be necessary to undertake the further phases of works to maintain reduced flood risk to the area as defences along other stretches of the frontage reach the end of their serviceable design life.

The progression of the scheme is dependant on securing the funding for the scheme from both developer contribution and FCRM Grant in Aid.

The Outline Business Case will be submitted to the Environment Agency for review in July 2017. Subject to funding, construction work is proposed to begin in 2019.

RESOLVED that the Executive:-

(a)  supports the recommended affordable scheme, and the phased approach to delivery, as set out in the report from paragraph eleven;

(b)  supports the application to the Environment Agency by Fareham Borough Council, in accordance with the Land Drainage Act, for approval of the preferred scheme options in order to secure the required Flood & Coastal Risk Management (FCRM) Grant in Aid (GiA) to undertake detailed design and construction;

(c)  confirms that Fareham Borough Council is presently unable to make a financial contribution to this scheme, and officers should confirm this in the funding business case;

(d)  instructs officers to continue to investigate future contributions as the project moves forward;

(e)  recommends that Fareham Borough Council acts as the lead Local Authority under the Land Drainage Act 1991 to undertake the detailed design and construction (subject to securing both Grant in Aid funding and developer contribution); and

(f)   notes the additional work to be carried out through the existing Professional Services Contract, to complete the outline design and business case submission, financed by FCRM Grant in Aid.

To provide an update on the Council’s ‘Let’s Take the Oops out of Poops’ dog fouling campaign, and to propose that a similar campaign focusing on litter be launched.

At the meeting of the Council in February 2015, the Executive Leader of the Council raised dog fouling and littering as two of the issues in need of attention.

In November 2015, the Executive approved that a consultation exercise be run on a draft Public Spaces Protection Order (PSPO).  If approved, the PSPO would allow the Council’s Enforcement Officers to issue Fixed Penalty Notices to those failing to clear up after their dog has fouled.  The Executive also approved a budget for a dog fouling awareness campaign.

The Council consulted with residents on the proposed PSPO and the majority expressed their support.  A number of dog fouling hot spots were also identified by respondents. 

At a meeting of the Executive in March 2016, the Executive authorised the making of the proposed Public Spaces Protection Order (Dog Fouling 2016).  The order came into force on 1 April 2016 and will remain in place for a period of three years.

The ‘Let’s Take the Oops out of Poops’ dog fouling campaign was launched in spring 2016.  As well as Borough wide advertising taking place, residents also had the opportunity to collect a supply of dog bags free of charge from the Council offices and three dog bag dispensers were trialled in hot spot areas in Portchester.  The campaign raised awareness and resulted in an increase in the volume of dog fouling reports being received.  It is proposed that the Council purchase additional dog bag dispensers as well as further supplies of dog bags to enable the campaign to continue.

Since the launch of the campaign in April 2016 a total of 34 cases for the dispensers have been ordered.  Each case has 800 bags so this equates to 27,200 bags in total.   As these have not been found littering the Borough, indications are that these are being used properly to collect dog mess.

It is further proposed that a litter campaign now be developed and launched to promote awareness and reduce the amount of litter in the Borough.  As well as advertising, the campaign will include giveaways such as branded cigarette end pouches which can be given out at reception.  It is also proposed to purchase badges to give out to children, to encourage them to dispose of their litter appropriately.

RESOLVED that the Executive:-

(a)  notes the success of the dog fouling awareness campaign and approves the additional costs of £725 to enable the purchase of five additional dog bag dispensers and bags, allowing for them to be rolled out to additional locations within the Borough; and

(b)  approves the implementation of a litter campaign and associated costs of £2,865.

To inform the Executive Member of the outcome of the statutory advertisement of a proposal to introduce waiting restrictions at junction areas along Hispano Avenue and to obtain authorisation to implement a Traffic Regulation Order.

This report considers the reasons for proposing waiting restrictions along Hispano Avenue.

That the waiting restrictions as shown at Appendix C are introduced.