Decisions

To provide details of the matched funding request received by the Council during the third quarter of the 2018/19 financial year.

A matched funding bid has been received from Sarisbury Athletic Cricket Club towards the cost of the reconfiguration of the changing rooms at the Club’s premises at Allotment Road Recreation Ground, Sarisbury.

It is anticipated that the proposed changes to the layout will increase capacity and accommodate the inclusion of indoor toilets, in addition to increasing the useable space in the clubhouse in such a way as to maximise the space available for other community organisations to hire.

The total cost of the project is £48,000 of which Sarisbury Athletic Cricket Club has applied to Hampshire County Council’s Community Buildings Fund for £16,000.

The club currently has £5,000 pledged in sponsorship from local businesses for the project and, as of the accounting period ending September 2018, had £14,117 listed in current assets.

Sarisbury Athletic Club has requested £16,000 towards their project to reconfigure the changing rooms.

This grant award is critical to the delivery of the project and is also needed to secure the other source of grant funding.

RESOLVED that the Executive agrees the award of a matched funding grant of £16,000 to Sarisbury Athletic Cricket Club to reconfigure the changing rooms at their clubhouse at Allotment Road Recreation Ground, Sarisbury, subject to:

(a)  Sarisbury Athletic Cricket Club producing the final detailed plans, in addition to written consents and permissions from Planning and Building Control;

(b)  Sarisbury Athletic Cricket Club agreeing terms for community use as set out in the Community Fund Agreement in Appendix A and Community Fund Award letter as set out in Appendix B; and

(c)  Sarisbury Athletic Cricket Club providing written acknowledgement of a successful application to the Hampshire County Council Community Buildings Fund for the £16,000 to match Fareham Borough Council’s contribution.

To agree the Council’s, as the Local Planning Authority, response to the Submission (Regulation 16) Titchfield Neighbourhood Plan.

In March 2017, the Titchfield Neighbourhood Forum and Titchfield Neighbourhood Area were designated by the Council for the purposes of the Forum preparing a Neighbourhood Plan. Under Regulation 15 of the Neighbourhood Planning (General) Regulations 2012 the Titchfield Neighbourhood Forum have submitted the Titchfield Neighbourhood Plan to the Local Planning Authority. The Local Planning Authority recognises the efforts made by the Titchfield Neighbourhood Forum in preparing and reaching the Submission stage of the Neighbourhood Plan process.

In accordance with Regulation 16 of the Neighbourhood Planning (General) Regulations (2012) the Council, as the Local Planning Authority, is required to publicise the Submission Titchfield Neighbourhood Plan, Consultation Statement and Basic Conditions Statement for a minimum of six weeks.  The Council, as a statutory consultee, is also required to be notified on the proposals.  The deadline for responses to the consultation is the 11^th January 2019

RESOLVED that:

(a)  the Executive approves the Council’s response to the Submission (Regulation 16) Titchfield Neighbourhood Plan; and

(b)  the Director of Planning and Regulation be authorised to make any necessary minor amendments, following consultation with the Executive Member for Planning and Development, prior to the deadline of the Submission Neighbourhood Plan consultation (11^th January 2019), provided these do not change their overall direction, shape or emphasis.

To obtain the approval of the Executive to fund the construction of new industrial/ business units at Faraday Business Park, in line with the adopted Daedalus vision and capitalising on the interest shown by potential occupiers.

The Daedalus Vision and Outline Strategy was adopted in October 2015;

Objective 1 of the strategy included “to unlock the potential of the airfield’s land and infrastructure assets through new commercial development,….”.

Objective 3 of the strategy included “To ensure that the airfield is financially sustainable in the medium to long term.”

Objective 4 of the strategy included “To further improve the infrastructure and facilities at the airfield, by enhancing its quality and making it more attractive to visitors and to new business”.

Faraday Business Park has proven to be an attractive and popular location. Further potential occupiers have expressed interest in locating on Faraday but in the main have felt unable or unwilling to fund or undertake the construction of a building. To capitalise on success to date and ensure the ongoing development of the location it is therefore proposed that several industrial/ business units are built speculatively by the council to accommodate this interest, thus increasing the number of businesses on site and rental income generated.

This paper seeks approval of £5.0m of capital to construct new industrial/ business units on Faraday Business Park in line with the adopted strategy. This capital will be funded via prudential borrowing.

Additional electricity infrastructure may be required dependent on occupier’s demands. Funding for this infrastructure, if required, will form part of a separate paper to the Executive.

RESOLVED that the Executive agrees that:

(a)  funding of £5.0m is approved to construct new industrial/business units at Faraday Business Park, and

(b)  appointment of a contractor for the development is delegated to the Director of Finance and Resources following consultation with the Executive Member for Policy and Resources.

This report provides an update on the Council’s 5-year financial forecasts and makes recommendations regarding the General Fund capital programme, revised revenue budget for 2018/19, fees and charges and the revenue budget for 2019/20. It also proposes an invest to save approach to bridging the forecasted funding gap.

This report gives the Executive the opportunity to consider the Council's 5-year financial forecasts as set out in the Medium-Term Finance Strategy (MTFS), capital programme, revised service budget for 2018/19, fees and charges for 2019/20 and proposed service budgets for 2019/20.

Revised General Fund Revenue Budget 2018/19

The revised general fund revenue budget for 2018/19 amounts to £11,172,900 for service budgets with other budgets totalling -£2,732,400 giving an overall position of £8,440,500 which shows no change from the base budget for 2018/19.

General Fund Revenue Budget 2019/20

The proposed general fund budget for 2019/20 totals £10,888,600 for service budgets along with -£2,222,200 for other budgets giving an overall position of £8,666,400 which is an increase of £225,900 against the original budget for 2018/19.

Capital Programme and Resources 2018/19 to 2022/23

The revised capital programme amounts to £39,229,000, and there are capital resources totalling £41,483,000 over the programme period.  Whilst a surplus of capital resources exists, there are likely to be emerging spending requirements that require new resources to be accumulated now so that the Council can meet its future commitments.

5-Year Financial Forecasts

The 5-Year financial forecasts for 2018/19 to 2022/23 is predicting a funding shortfall by 2020/21. An Opportunities Plan has been drawn up to address the shortfall and build in some capacity for future pressures and uncertainties. However, the Plan requires investment of approximately £600,000 over a 2-year period to resource the projects identified to deliver the required savings.

RESOLVED that the Executive:

Financial Forecasts (MTFS)

(a)      approves the Medium-Term Finance Strategy for the period 2018/19 to 2022/23, as set out at Appendix E to the report; including the adoption of the Opportunities Plan and the allocation of funding of £600,000 during 2019/20 and 2020/21, required to deliver the Plan.

(b)      approves the change to the Council’s Council Tax Exemption Policy, as part of the Opportunities Plan, as outlined in paragraph 12.

(c)       agrees to submit the updated Pay Policy, annexed to the Medium-Term Finance Strategy at Annex C, to Council for approval;

Revenue Budgets

(d)      approves the revised 2018/19 general fund revenue budget, amounting to £8,440,500, as set out in Appendix A and B to the report;

(e)      approves the proposed fees and charges for 2019/20, as set out in Appendix D to the report;

(f)        approves the base 2019/20 general fund revenue budget amounting to £8,666,400, as set out in Appendix A and B to the report;

Capital Programme

(g)      approves the capital programme for the period 2018/19 to 2022/23, amounting to £39,229,000 as set out at Appendix C to the report;

Contract Variation

(h)      notes the variations that have been made to the contract sum awarded to LDA Design Consulting Limited, for the Placemaking Strategy work for Welborne Garden Village, as outlined in paragraphs 23-26.