Issue details

This report considers the Tenders received for the supply and installation of replacement bus shelters, together with the potential advertising opportunities.  It recommends an Award of Contract to the successful tenderer.

The existing 15 year bus shelter maintenance contract will expire in June 2016.  Following the report to the Executive meeting on 12 October 2015, a tendering exercise has been undertaken seeking tenders for two options.

Option (a) – the supply and installation of replacement shelters (following the removal of Primsight’s advertising shelters) with non-advertising shelters together with their ongoing maintenance.  In addition, the maintenance and cleaning of the existing Council owned stock.

Option (b) – the supply and installation of advertising shelters to replace those that are to be removed by Primesight together with their maintenance, plus maintenance and cleaning of the existing Council owned stock.

The contract was advertised via the South East Business Portal with tenders issued on 13 April 2016 with a closing date of 27 May 2016.

Four companies submitted tenders.  Of the four, only one tenderer submitted a tender that met the specification provided for option (b).  The other tenderers proposed cost for advertising shelters but did not provide an advertising partner option, suggesting it could be undertaken by the Council if required.  As the Council are not in a position to undertake this element of the contract, the evaluation panel only considered and evaluated option (a).

The panel scored all valid tenders based on the Best Price Quality Ratio in order to rank and position the tenders.