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Decision details

Review of Policy Development and Review Panels and Scrutiny Board Meetings

Decision Maker: Executive

Decision status: Recommendations Approved

Is Key decision?: No

Is subject to call in?: Yes

Purpose:

The Council’s constitution provides that the Executive and Scrutiny Board must be invited to comment on any changes to the provisions of the constitution before they are considered by the Council.  The Executive is therefore invited to comment on proposed revisions which will affect the way in which the Scrutiny Board and the Policy Development and Review Panels operate.

 

This report provides the details of the Vanguard Intervention review of Committee Services, focussing on the work of the Policy Development and Review Panels and the Scrutiny Board.

 

The Scrutiny Board has been consulted on the proposals for changes to the Council’s committee structure and has made on amendments to the proposals.

 

The Executive is now invited to provide comments on the proposals before being put to Council for decision at its meeting in October 2018.

Decision:

RESOLVED that the Executive recommends the proposals to Council for decision, which have been considered and endorsed by the Scrutiny Board, that:

 

(i)     the Policy Development and Review Panels be dissolved;

 

(ii)    a Scrutiny Panel be created for each of the 6 Executive portfolios;

 

(iii)   subject to (i) and (ii) above, the current Scrutiny Board be dissolved;

 

(iv)   each Scrutiny Panel be scheduled to meet 4 times per municipal year, with additional meetings created if necessary;

 

(v)    subject to (iv) above, the revised schedule of meetings for the remainder of the municipal year 2018-19 be approved, as set out in Appendix A;

 

(vi)   the Deputation scheme be amended to allow members of the public to apply to give a deputation on any subject to the relevant Scrutiny Panel, in addition to Council or any Committee;

 

(vii) subject to (i), (ii) and (iii) above, a revised allocation of seats be approved, as set out in Appendix C (with the nomination of councillors to seats being presented to Council in October);

 

(viii) subject to the agreement of the changes, an amendment to the current Members’ Allowances Scheme be presented to Council for approval, as set out in paragraph 58 of the Executive briefing paper; and

 

(ix)   subject to the agreement of the changes, delegated authority be given to the Council’s Monitoring Officer to review and amend the Constitution to;

 

1)    create the new functions of the Scrutiny Panels;

 

2)    amend the Call-In procedures to reflect the changes to Portfolio Scrutiny Panels;

 

3)    to review and amend the Constitution with regard to the Deputation Scheme; and

 

4)    to make any other minor or ancillary changes arising required to give effect to this report.

 

 

 

Report author: Leigh Usher

Publication date: 05/09/2018

Date of decision: 03/09/2018

Decided at meeting: 03/09/2018 - Executive

Effective from: 15/09/2018

Accompanying Documents:

 

 




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