Agenda and minutes

Apologies of absence were received from Councillors D C S Swanbrow, D J Norris and D M Whittingham.

To confirm as a correct record the minutes of the meeting of the Panel held on 10 July 2014.

It was AGREED that, subject to the correction on minute 10 – Annual Trade Waste to read Councillor Keeble Executive Member for Streetscene, the minutes of the meeting of the Streetscene Policy Development and Review Panel held on 10 July 2014 be confirmed and signed as a correct record.

At the invitation of the Chairman, Councillor Keeble Executive Member for Streetscene, addressed the Panel on this item.

The Chairman made the following announcements:

The Chairman advised that in accordance with recent set legislation, members of the public and press are able to audio and video record all public meetings held by Fareham Borough Council.

It was confirmed that there have been no requests to film parts of this meeting of the Streetscene Policy Development and Review Panel, but advised that should members of the public wish to film the meeting they need to respect the wishes of other members of public who do not wish to be filmed.

Hampshire County Council will be organising a guided tour of both the ERF (Energy Recovery Facility) and he MRF (Materials Recovery Facility) in Portsmouth where the Borough’s refuse and recycling is processed.

The tour will take place on Wednesday 19^th November. If members would like to attend please can they let Kitty know by Friday 12 September 2014.

Further details of the time of the visit and directions to the site will be sent out once we have confirmation of the number of visitors attending.

To receive any declarations of interest from members in accordance with Standing Orders and the Council’s Code of Conduct and disclosures of advice or directions received from Group Leaders or Political Groups, in accordance with the Council’s Constitution.

There were no declarations of interest or disclosures of advice or directions made at this meeting.

To receive any deputations of which notice has been lodged.

There were no deputations made at this meeting.

To consider a report by the Director of Environmental Services on the Panel’s Work Programme for 2014/15.

The Panel considered a report by the Director of Environmental Services which reviewed the current work programme 2014/15.

The Panel’s attention was drawn to the changes in the work programme as highlighted in paragraph 2 of the report.

The Chairman requested that an additional item be added to the work programme on pauper burials. Members and Officers discussed the item and it was agreed that a briefing note would be prepared for the Chairman to read out at the 8 January 2015 meeting.

It was AGREED that the work programme, as set out in Appendix A to the report, be approved.

To consider a report by the Director of Environmental Services on the Healthcare Waste Collection Service.

The Panel considered a report by the Director of Environmental Services on the Healthcare Waste Collection Service.

The Refuse and Recycling Manager was asked if better advertising could be done for the sharps collection service as many residents remain unaware that the service exists. It was explained to the Panel that there are regulations governing where sharps can be returned to which means that not all sharps can be returned via the same service, and therefore advertising for the service would be difficult as it would not be applicable to all.

It was AGREED that the contents of the report be noted.

To consider a report by the Director of Environmental Services on an Annual Review of the Street Cleansing Service.

The Panel considered a report by the Director of Environmental Services on an Annual Review of Street Cleansing Services.

The Operations Manager was asked why offensive graffiti was not at 100% for being cleared within the 5 day target. It was explained to the Panel that it is more difficult to achieve 100% success on this as there are incidents where the wrong location has been given or the graffiti is on private land and the owners of the property are not available to sign the disclaimer needed prior to the removal being able to be carried out.

The Operations Manager was also asked if the operatives who collect fly tipping work with the enforcement team to identify the offenders. It was confirmed to the Panel that the Streetscene team do work closely with the Enforcement Officers to try and identify offenders but it is extremely difficult if the offensive has not been witnessed.

Members also enquired regarding the requests for litter bins, and whether customers are contacted to let them know the outcome of their requests. The Operations Manager confirmed that all customers are contacted after a 6 week monitoring period has taken place, to inform them the outcome of their request.

It was AGREED that the content of the report be noted.

To consider a report by the Director of Environmental Services on the Sponsorship of Roundabouts.

The Panel considered a report by the Director of Environmental Services on the Sponsorship of Roundabouts.

Councillor Englefield commented that the roundabout at Bridge Road was extremely attractive and well maintained.

Members enquired as to the progress made on the Quay Street roundabout which is not in good condition. Members were informed that at present the ownership of the roundabout is still with Tesco’s and until they pass over the ownership Fareham Borough Council is unable to do anything with the roundabout.

It was AGREED that the content of the report be noted.

To consider whether it is in the public interest to exclude the public and representatives of the press from the remainder of the meeting in accordance with Section 100A(4) of the Local Government Act 1972, on the grounds that the matter to be dealt with involves the likely disclosure of exempt information as defined in Paragraph 3 of part 1 of Schedule 12A of the Act.

It was AGREED that in accordance with Section 100A(4) of the Local Government Act 1972, the public and representatives of the Press be excluded from the remainder of the meeting as the Panel considered it was not in the public interest to consider the matter in public on the grounds that it involved the disclosure of exempt information as defined in paragraph 3 of Part 1 of schedule 12A of the Act.

To consider a report by the Director of Environmental Services on the Hedge Cutting and Sports Pitch Renovation Contract.

The Panel considered a report by the Director of Environmental Services on the Hedge Cutting and Sports Pitch Renovation Contract.

It was AGREED that the contents of the report be noted.