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Agenda and minutes

Venue: Council Chamber - Civic Offices. View directions

Contact: Democratic Services 

Items
No. Item

At the start of the meeting, a minute’s silence was held for former Councillor and past Mayor Tessa Short who passed away peacefully at her home in Titchfield on Saturday 04 March. Tessa represented Titchfield as a councillor from 1987 to 1999, during which time she served as Mayor in 1994-1995.

1.

Prayers

The meeting will commence with a short service of prayers.

Minutes:

The meeting commenced with a short service of prayers led by the Mayor’s Chaplain.

 

The Mayor thanked the Reverend Mike Terry for his year of service as Mayor’s Chaplain.

2.

Apologies for Absence

Minutes:

Apologies for absence were received from Councillors I J Bastable, Mrs F L Burgess, Mrs T L Ellis and N R Gregory.

3.

Minutes pdf icon PDF 197 KB

To confirm as a correct record the minutes of the Council Meeting held on 05 April 2023.

Minutes:

RESOLVED that the Mayor be authorised to sign, as a correct record, the minutes of the meeting of the Council held on 05 April 2023.

4.

Mayor's Announcements

Minutes:

The Mayor welcomed James Praine from Warash Sea Cadets to the meeting.  James was thanked for his outstanding service and presented with a certificate to mark the end of his service as the Mayor’s cadet.

 

The Mayor noted that this was his final meeting of the municipal year as his Mayoral year comes to a close. In doing so he thanked the Council for going about its business with the usual quiet efficiency.

5.

Executive Leader's Announcements

Minutes:

The Executive Leader paid tribute to the retiring Chief Executive Officer, Peter Grimwood who joined Fareham Borough Council as Head of Community Development in 1996. He was the Director of Leisure & Environment and then Director of Corporate Policy & Performance before being appointed as Chief Executive Officer in 2009.

 

The Executive Leader noted that Peter has provided the most sound advice to all Members which has helped the Borough Council move forward and successfully carry out major projects such as the 6,000 home development in Welborne, the running of Solent Airport at Daedalus and the provision of first class Leisure facilities.

 

The Executive Leader presented Peter with a gift and card which has been signed by all elected Members as a token of appreciation.

 

It was proposed by Councillor S D T Woodward and seconded by Councillor S D Martin “that the best thanks of Fareham Borough Council be accorded to Peter Grimwood for his service to the Council between 1996 and 2023.”

On being put to the meeting the motion was declared CARRIED unanimously.

 

RESOLVED that the best thanks of the Council be accorded to Peter Grimwood for his service to the Council between 1996 and 2023.

6.

Executive Members' Announcements

Minutes:

The Executive Member for Housing announced that she had earlier visited the 2 smashing new houses built in Queens Road by Fareham Housing. She was delighted to say that both homes will be occupied within the week and that they are a welcome addition to the housing stock. In giving praise to the officers involved, the Executive Member stated that Fareham Housing is going from strength to strength and that these new houses are something for the whole Council to be proud of.

7.

Declarations of Interest

To receive any declarations of interest from members in accordance with Standing Orders and the Council’s Code of Conduct.

Minutes:

Councillor P M Nother declared a personal interest for item 8(2) as he lives in close proximity to the car park site.

8.

Presentation of Petitions

To receive any petitions presented by a member of the Council.

 

Note: any petition so presented will be dealt with in accordance with the Council’s petition scheme.

8(1)

Use of Glyphosate on Public Land

Members are advised that a petition, containing 1573 signatures, has been received from Conserving Habitats in Portchester (C.H.I.P) which calls upon Fareham Borough Council to ensure that, in public areas, it replaces the use of Glyphosate with chemical free weed removal methods, which are better for the environment and pose no risk to humans, wildlife and pets.

Minutes:

The Council received a petition submitted by Councillor Ms C Bainbridge on behalf of Conserving Habitats in Portchester (C.H.I.P) which requested that Fareham Borough Council ensure that, in public areas, it replaces the use of Glyphosate with chemical free weed removal methods, which are better for the environment and pose no risk to humans, wildlife and pets.

 

Members were advised that whilst this petition was being formally submitted today, it would not be debated at this meeting and would, instead, be considered at a later meeting of the Council following a formal report being presented to the Executive in June so that Members could be furnished with all the facts before debating the issue. Members were further advised that the lead petitioner has been advised of this and will be invited to give a deputation at the meeting of the Executive.

 

8(2)

Introduction of Car Parking Charges at Wicor Recreation Ground

Members are advised that a petition has been received, containing 1796 signatures, regarding the proposed introduction of car parking charges at Wicor recreation ground.  

Minutes:

A deputation was made in respect of this item by Graeme Moir from AFC Portchester.

 

Councillor P M Nother declared a personal interest for this item as he lives in close proximity to the car park site

 

The Council received a petition of 1796 signatures which requests that the Council immediately scrap the proposals to introduce car parking charges at Wicor Recreation Ground in Portchester.

 

Members were advised that this decision was considered by the Executive at its meeting on 3 April where this petition was referenced and taken into account when considering a report on the Extension of Coastal Car Parking Charges.

 

Members were further advised that the petition triggers a Council debate by virtue of the number of petitioners and was therefore being presented today. Members were advised that if the Council accepted the petition as valid, a debate could take place. Members were reminded that in debating the item, the Council cannot over-ride or reverse decisions already properly taken by the Executive but may refer the petition back to the Executive to ensure that it is taken into account when any further decisions are made on this subject. 

 

During a debate on this item, it was proposed by Councillor S D T Woodward that the Executive Member for Health and Public Protection take comments raised by the petition, and in the deputation received, when considering future Traffic Regulation Orders.  Having been properly seconded, the motion was agreed.

 

RESOLVED that the Executive Member for Health and Public Protection be asked to take comments raised by the petition and in the deputation received when considering future Traffic Regulation Orders.

9.

Deputations

To receive any deputations of which notice has been given.

Minutes:

A deputation was made by Graeme Moir from AFC Portchester in respect of item 8(2) – Introduction of car parking charges at Wicor Recreation Ground. 

10.

Reports of the Executive

To receive, consider and answer questions on reports and recommendations of the Executive.  Minutes of the meetings of the Executive and a schedule of individual Executive member decisions are appended.

10(1)

Minutes of meeting Monday, 6 March 2023 of Executive pdf icon PDF 220 KB

Minutes:

RESOLVED that the minutes of the meeting of the Executive held on Monday 06 March 2023 be received.

10(2)

Minutes of meeting Monday, 3 April 2023 of Executive pdf icon PDF 257 KB

Minutes:

RESOLVED that the minutes of the meeting of the Executive held on Monday 03 April 2023 be received.

10(3)

Schedule of Individual Executive Member and Officer Delegated Decisions pdf icon PDF 60 KB

Minutes:

RESOLVED that the Schedule of Individual Executive Member and Officer Delegated Decisions be received.

10(4)

Schedule of Urgency Provisions pdf icon PDF 57 KB

Minutes:

RESOLVED that the Schedule of Urgency Provisions be received.

11.

Reports of Other Committees

To receive the minutes of the following Committees and to consider and answer questions on any reports and recommendations made.

11(1)

Minutes of meeting Tuesday, 07 March 2023 of Appointments Sub-Committee pdf icon PDF 187 KB

Minutes:

RESOLVED that the minutes of the meeting of the Appointments Sub-Committee held on Tuesday 07 March 2023 be received.

11(2)

Minutes of meeting Thursday, 06 April 2023 of Appointments Sub-Committee pdf icon PDF 174 KB

Minutes:

RESOLVED that the minutes of the meeting of the Appointments Sub-Committee held on Thursday 06 April 2023 be received.

 

11(3)

Minutes of meeting Tuesday, 18 April 2023 of Appointments Sub-Committee pdf icon PDF 187 KB

The minutes of the meeting of the Appointments Sub-Committee held on Tuesday 18 April 2023 will be tabled at the meeting for consideration.

Minutes:

This item was deferred until later in the meeting and heard directly before item 18.

 

The minutes of the meeting of the Appointments Sub-Committee held on Tuesday 18 April 2023 were tabled at the meeting for consideration.

 

RESOLVED that:

 

(a)  the Appointments Sub-Committee agrees that the minutes of the meeting held on 18 April 2023 be confirmed and signed as a correct record; and

 

(b)  Council agrees that the minutes of the meeting of the Appointments Sub-Committee held on Tuesday 18 April 2023 be received.

11(4)

Minutes of meeting Monday, 13 March 2023 of Audit and Governance Committee pdf icon PDF 217 KB

Minutes:

RESOLVED that the minutes of the meeting of the Audit and Governance Committee held on Monday 13 March 2023 be received.

11(5)

Minutes of meeting Tuesday, 14 March 2023 of Licensing and Regulatory Affairs Committee pdf icon PDF 194 KB

Minutes:

RESOLVED that the minutes of the meeting of the Licensing and Regulatory Affairs Committee held on Tuesday 14 March 2023 be received.

11(6)

Minutes of meeting Wednesday, 15 March 2023 of Planning Committee pdf icon PDF 244 KB

Minutes:

RESOLVED that the minutes of the meeting of the Planning Committee held on Wednesday 15 March 2023 be received.

12.

Reports of the Scrutiny Panels

To receive, consider and answer questions on reports and recommendations of the meetings of the Scrutiny Panels.

12(1)

Minutes of meeting Wednesday, 22 February 2023 of Planning and Development Scrutiny Panel pdf icon PDF 209 KB

Minutes:

RESOLVED that the minutes of the meeting of the Planning and Development Scrutiny Panel held on Wednesday 22 February 2023 be received.

12(2)

Minutes of meeting Thursday, 30 March 2023 of Planning and Development Scrutiny Panel pdf icon PDF 199 KB

Minutes:

RESOLVED that the minutes of the meeting of the Planning and Development Scrutiny Panel held on Thursday 30 March 2023 be received.

12(3)

Minutes of meeting Tuesday, 28 February 2023 of Leisure and Community Scrutiny Panel pdf icon PDF 214 KB

Minutes:

RESOLVED that the minutes of the meeting of the Leisure and Community Scrutiny Panel held on Tuesday 28 February 2023 be received.

12(4)

Minutes of meeting Thursday, 23 March 2023 of Leisure and Community Scrutiny Panel pdf icon PDF 224 KB

Minutes:

RESOLVED that the minutes of the meeting of the Leisure and Community Scrutiny Panel held on Thursday 23 March 2023 be received.

12(5)

Minutes of meeting Monday, 27 March 2023 of Daedalus Scrutiny Panel pdf icon PDF 194 KB

Minutes:

RESOLVED that the minutes of the meeting of the Daedalus Scrutiny Panel held on Monday 27 March 2023 be received.

12(6)

Minutes of meeting Wednesday, 29 March 2023 of Health and Public Protection Scrutiny Panel pdf icon PDF 209 KB

Minutes:

RESOLVED that the minutes of the meeting of the Health and Public Protection Scrutiny Panel held on Wednesday 29 March 2023 be received.

13.

Questions under Standing Order 2.12

To answer questions pursuant to Standing Order 2.12 for this meeting.

Minutes:

There were no questions submitted at this meeting.

14.

Motions under Standing Order 2.6

Members will be informed, prior to the meeting, of any motion duly notified in accordance with Standing Order 2.6 but received after print and dispatch of the agenda.

Minutes:

There were no Motions submitted at this meeting.

15.

Committee Work Programmes 2023/24 pdf icon PDF 90 KB

A report by the Head of Democratic Services.

Additional documents:

Minutes:

The Council received a report by the Head of Democratic Services which set out the proposed Work Programmes for the Council’s Committee meetings for 2023/24.

 

RESOLVED that the Council endorses the proposed Work Programmes for the Committee meetings scheduled for the next municipal year, as set out in Appendix A to the report.

16.

Appointments to Committees

To make any changes in appointments to the seats on committees in accordance with the wishes of political groups.  Such appointments will take effect from 21/04/2023.

Minutes:

There were no changes to the appointments to Committees.

17.

Exclusion of Public and Press

To consider whether it is in the public interest to exclude the public and representatives of the Press from the remainder of the meeting on the grounds that the matters to be dealt with involve the likely disclosure of exempt information, as defined in Paragraph 2 of Part 1 of Schedule 12A of the Local Government Act 1972.

Minutes:

RESOLVED that it is in the public interest to exclude the public and representatives of the Press from the remainder of the meeting on the grounds that the matters to be dealt with involve the likely disclosure of exempt information, as defined in Paragraph 2 of Part 1 of Schedule 12A of the Local Government Act 1972.

18.

Appointment of a Chief Executive Officer

A verbal update from the Chairman of the Appointments Sub-Committee.

Minutes:

The Council considered the recommendation of the Appointments Sub-Committee as contained in the confidential minutes of its meeting held on 18 April 2023.

 

In presenting the minutes, the Executive Leader gave a summary of the recruitment and interview process which was necessarily demanding and challenging for the applicants.

 

The Executive Leader placed on record his thanks to Sarah Robinson, Director of Support Services, and her team who have put an incredible amount of preparatory work to create a seamless and successful recruitment process. He also thanked Councillors S Martin and K Trott for their work with the Appointments Sub Committee and thanked the other Members who contributed by attending the informal sessions with the applicants.

 

Having been duly proposed and seconded, and on having been put to the meeting, the recommendation of the Appointments Sub-Committee was declared CARRIED unanimously.

 

RESOLVED that:

 

(a)  following a robust recruitment and selection process in accordance with the Council’s Constitution, Andrew Wannell be appointed on a permanent basis as the Chief Executive Officer (Head of Paid Service) with effect from 6 May 2023; and

 

(b)  in order to ensure continuity of provision of the designation of Proper Officer, that Andrew Wannell be designated as Acting Chief Executive Officer, Acting Returning Officer (all elections) and Acting Electoral Returning Officer with effect from 24 April 2023 pending the formal commencement date of the substantive roles from 6 May 2023.

 

 




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