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Agenda and minutes

Venue: Council Chamber - Civic Offices. View directions

Contact: Democratic Services 

Items
No. Item

1.

Prayers

The meeting will commence with a short service of prayers.

Minutes:

The meeting commenced with a short service of prayers.

2.

Apologies for Absence

Minutes:

Apologies for absence were received from Councillors Miss J Burton, S D Martin and P M Nother.

3.

Minutes pdf icon PDF 207 KB

To confirm as a correct record the minutes of the Council Meeting held on 15 June 2023.

Minutes:

RESOLVED that the Mayor be authorised to sign, as a correct record, the minutes of the meeting of the Council held on 15 June 2023.

4.

Mayor's Announcements

Minutes:

The Mayor announced that he had been very pleased to hold two tea parties, one with a talk for Veteran’s Support and the other for Sophie’s Legacy both of which are charities being supported by the Mayor this year.

 

The Mayor encouraged all to attend the next tea party which will take place on 14 September at 2.30pm with a fascinating talk on the craft of glass fusion.

 

The Mayor is planning to hold a horse racing night in October and in early November, a Remembrance event supported by the Collingwood Volunteer Band and the Military Wives Choir. Further details on these will be released and all are encouraged to support these worthwhile future charity events.

5.

Executive Leader's Announcements

Minutes:

There were no Executive Leader announcements.

6.

Executive Members' Announcements

Minutes:

There were no Executive Member announcements.

7.

Declarations of Interest

To receive any declarations of interest from members in accordance with Standing Orders and the Council’s Code of Conduct.

Minutes:

There were no declarations of interest made at this meeting.

8.

Presentation of Petitions

To receive any petitions presented by a member of the Council.

 

Note: any petition so presented will be dealt with in accordance with the Council’s petition scheme.

Minutes:

There were no petitions presented at this meeting.

9.

Deputations

To receive any deputations of which notice has been given.

Minutes:

There were no deputations given at this meeting.

10.

Reports of the Executive

To receive, consider and answer questions on reports and recommendations of the Executive.  Minutes of the meetings of the Executive and a schedule of individual Executive member decisions are appended.

10(1)

Minutes of meeting Monday, 19 June 2023 of Executive pdf icon PDF 196 KB

Minutes:

RESOLVED that the minutes of the meeting of the Executive held on Monday 19 June 2023 be received.

10(2)

Minutes of meeting Monday, 3 July 2023 of Executive pdf icon PDF 202 KB

Minutes:

RESOLVED that the minutes of the meeting of the Executive held on Monday 03 July 2023 be received.

10(3)

Minutes of meeting Wednesday, 26 July 2023 of Executive pdf icon PDF 177 KB

Minutes:

The minutes of the meeting of the Executive held on Wednesday 26 July 2023 were tabled at the meeting for consideration.

 

RESOLVED that the minutes of the meeting of the Executive held on Wednesday 26 July 2023 be received.

10(4)

Schedule of Individual Executive Member & Officer Delegated Decisions pdf icon PDF 71 KB

Minutes:

RESOLVED that the Schedule of Individual Executive Member & Officer Delegated Decisions be received.

11.

Reports of Other Committees

To receive the minutes of the following Committees and to consider and answer questions on any reports and recommendations made.

11(1)

Minutes of meeting Wednesday, 14 June 2023 of Planning Committee pdf icon PDF 218 KB

Minutes:

RESOLVED that the minutes of the meeting of the Planning Committee held on Wednesday 14 June 2023 be received.

11(2)

Minutes of meeting Monday, 26 June 2023 of Licensing and Regulatory Affairs Committee pdf icon PDF 197 KB

Minutes:

RESOLVED that the minutes of the meeting of the Licensing and Regulatory Affairs Committee held on Monday 26 June 2023 be received.

11(3)

Minutes of meeting Thursday, 20 July 2023 of Audit and Governance Committee pdf icon PDF 129 KB

Minutes:

The minutes of the meeting of the Audit and Governance Committee held on Thursday 20 July 2023 were tabled at the meeting for consideration.

 

RESOLVED that the minutes of the meeting of the Audit and Governance Committee held on Thursday 20 July 2023 be received.

12.

Reports of the Scrutiny Panels

To receive, consider and answer questions on reports and recommendations of the meetings of the Scrutiny Panels.

12(1)

Minutes of meeting Tuesday, 4 July 2023 of Climate Change Scrutiny Panel pdf icon PDF 187 KB

Minutes:

RESOLVED that the minutes of the meeting of the Climate Change Scrutiny Panel held on Tuesday 04 July 2023 be received.

12(2)

Minutes of meeting Monday, 19 June 2023 of Daedalus Scrutiny Panel pdf icon PDF 199 KB

Minutes:

RESOLVED that the minutes of the meeting of the Daedalus Scrutiny Panel held on Monday 19 June 2023 be received.

12(3)

Minutes of meeting Monday, 17 July 2023 of Daedalus Scrutiny Panel pdf icon PDF 184 KB

Minutes:

The minutes of the meeting of the Daedalus Scrutiny Panel held on Monday 17 July 2023 were tabled at the meeting for consideration.

 

RESOLVED that the minutes of the meeting of the Daedalus Scrutiny Panel held on Monday 17 July 2023 be received.

12(4)

Minutes of meeting Tuesday, 20 June 2023 of Health and Public Protection Scrutiny Panel pdf icon PDF 198 KB

Minutes:

RESOLVED that the minutes of the meeting of the Health and Public Protection Scrutiny Panel held on Tuesday 20 June 2023 be received.

12(5)

Minutes of meeting Thursday, 13 July 2023 of Housing Scrutiny Panel pdf icon PDF 186 KB

Minutes:

RESOLVED that the minutes of the meeting of the Housing Scrutiny Panel held on Thursday 13 July 2023 be received.

12(6)

Minutes of meeting Wednesday, 28 June 2023 of Leisure and Community Scrutiny Panel pdf icon PDF 199 KB

Minutes:

RESOLVED that the minutes of the meeting of the Leisure and Community Scrutiny Panel held on Wednesday 28 June 2023 be received.

12(7)

Minutes of meeting Thursday, 22 June 2023 of Policy and Resources Scrutiny Panel pdf icon PDF 193 KB

Minutes:

RESOLVED that the minutes of the meeting of the Policy and Resources Scrutiny Panel held on Thursday 22 June 2023 be received.

12(8)

Minutes of meeting Wednesday, 5 July 2023 of Streetscene Scrutiny Panel pdf icon PDF 187 KB

Minutes:

RESOLVED that the minutes of the meeting of the Streetscene Scrutiny Panel held on Wednesday 05 July 2023 be received.

13.

Questions under Standing Order 2.12

To answer questions pursuant to Standing Order 2.12 for this meeting.

Minutes:

There were no questions submitted for this meeting.

14.

Motions under Standing Order 2.6

Members will be informed, prior to the meeting, of any motion duly notified in accordance with Standing Order 2.6 but received after print and dispatch of the agenda.

Minutes:

There were no motions submitted for this meeting.

15.

Appointments to Outside Bodies

15(1)

Earl of Southampton Trust

The Earl of Southampton charitable trust exists for the benefit of inhabitants of the ancient parish of Titchfield, in particular for the provision and upkeep of alms-houses and a centre for the elderly and for the relief of poverty and hardship.

 

The term of office for Annette Devoil is due to end in September 2023. 

 

At the request of the Board of Trustees, Council is invited to appoint Ms Devoil for a further term of office to commence when the current term ends in September.

Minutes:

RESOLVED that Annette DeVoil be appointed to the Earl of Southampton Charitable Trust Board of Trustees for a further term of office commencing in September when the current term of office comes to an end.  

16.

Appointments to Committees

To make any changes in appointments to the seats on committees in accordance with the wishes of political groups.  Such appointments will take effect from 28 July 2023.

Minutes:

The Leader of the Liberal Democrat Group, Councillor Mrs K K Trott advised the Council that, with effect from 01 September 2023, Councillor Ms C Bainbridge would assume the role of Liberal Democrat Group Leader with Councillor Mrs K K Trott as Deputy Group Leader.

 

Councillor Mrs K K Trott also advised that she will be the deputy member for the Climate Change Scrutiny Panel.

 

The Leader of the Group of Independents, Councillor N R Gregory advised that Councillor J M Englefield will be a deputy for the Licensing and Regulatory Affairs committee, Councillor Ms S Pankhurst will be a deputy for the Streetscene and Daedalus Scrutiny Panels and Councillor N R Gregory will be a Deputy for the Planning and Development, Climate Change and Health and Public Protection Scrutiny Panels.

17.

Exclusion of Public and Press

To consider whether it is in the public interest to exclude the public and representatives of the Press from the remainder of the meeting on the grounds that the matters to be dealt with involve the likely disclosure of exempt information, as defined in Paragraph 2 and Paragraph 3 of Part 1 of Schedule 12A of the Local Government Act 1972.

Minutes:

RESOLVED that it is in the public interest to exclude the public and representatives of the Press from the remainder of the meeting on the grounds that the matters to be dealt with involve the likely disclosure of exempt information, as defined in Paragraph 2 of Part 1 of Schedule 12A of the Local Government Act 1972.

18.

Consideration of Commercial Opportunities Related to Wider Regeneration of Fareham Town Centre

A report by the Director of Planning and Regeneration.

Minutes:

The Council considered a report by the Director of Planning and Regeneration which requested that the Council approve a budget to support the delivery of transformational regeneration opportunities within Fareham Town Centre.

 

RESOLVED that the Council approves the budget as recommended in the confidential report.

19.

Proposed Restructure of Chief Officer Roles

A report by the Chief Executive Officer.

Minutes:

The Council considered a report by the Chief Executive Officer which sets out a proposed restructure of Chief Officer Roles.

 

RESOLVED that Council approves: 

 

(a)  the revised Chief Officer structure, as set out in paragraph 8 of the report;

 

(b)  the appointment of Robyn Lyons to the post of Director of Housing with effect from 1 August 2023;

 

(c)  the statutory role of Section 151 Officer be designated to the post of Assistant Director (Finance and ICT) and that authority be delegated to the Chief Executive Officer to appoint to that post;

 

(d)  that authority be delegated to the Chief Executive Officer to amend the Constitution, including but not limited to the Scheme of Delegation to Officers, to update chief officer and senior manager designations and to transfer functions amongst the chief officers and senior managers, as appropriate; and;

 

(e)   that the Chief Executive Officer be authorised to make the necessary amendments to the Pay Policy statement for 2023-24 to reflect the above approved changes.

 

 




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