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Agenda and minutes

Venue: Council Chamber - Civic Offices. View directions

Contact: Democratic Services 

Items
No. Item

1.

Prayers

The meeting will commence with a short service of prayers.

Minutes:

Following the meeting being opened with prayers led by the Mayor’s Chaplins, Reverends Mike and Nicky-Sue Terry, the Mayor extended a warm welcome to all guests at this annual meeting of the Council and went on to announce the Citizens of Honour for 2023.

2.

Presentation of Awards

There will be a presentation of awards for the Citizen of Honour and the Young Citizen of Honour.

Minutes:

The Mayor presented the Citizen of Honour badge to Charlotte Fairall and Abu Suyeb-Tanzam and the Young Citizen of Honour badge to Ben Richardson.

3.

Apologies for Absence - morning session

Minutes:

Apologies for absence were received from CouncillorsD J Hamilton and N Gregory.

4.

Election of Mayor

To elect the Mayor of Fareham for the Municipal Year 2023/24. The Order of Proceedings to be observed is set out in the programme, which will be available at the meeting.

Minutes:

On the Council being invited to submit nominations for the election of Mayor, it was proposed by Councillor S D T Woodward and seconded by Councillor S D Martin “that Councillor F Birkett be elected Mayor of Fareham for the municipal year 2023/24”.  On the nomination being put to the meeting it was declared CARRIED unanimously.

 

RESOLVED that Councillor F Birkett be elected Mayor of Fareham for the municipal year 2023/24.

 

After Councillor Birkett had received the personal congratulations of the Mayor, he retired from the meeting to be robed and, upon his return, signed the statutory Declaration of Acceptance of Office.

 

COUNCILLOR F BIRKETT MAYOR IN THE CHAIR

 

The Mayor thanked the Council for his election.  In informed Members that Reverends Mike and Nick-Sue Terry would be his Chaplains for the year.  He further announced that the Mayor’s charity appeal would this year be in support of Sophie’s Legacy and Veteran’s Outreach Support.

 

The Mayor named his wife, Lisa Birkett, as his Mayoress for the year and invested her with his chain of office.

5.

Election of Deputy Mayor

To elect the Deputy Mayor for the Municipal Year 2023/24 in accordance with Standing Order 1.2.2.

Minutes:

On the Council being invited to submit nominations for the election of Deputy Mayor of Fareham for the municipal year 2023/24, it was proposed by Councillor S D T Woodward and seconded by Councillor S D Martin “that Councillor Mrs P Hayre be elected Deputy Mayor of Fareham for the municipal year 2023/24”.  On the nomination being put to the meeting, it was declared CARRIED unanimously.

 

RESOLVED that Councillor Mrs P Hayre be elected Deputy Mayor of Fareham for the municipal year 2023/24.

 

The Deputy Mayor named Narinder Hayre as herConsort for the year.

 

(1)          Vote of Thanks

 

It was proposed by Councillor S D T Woodward and seconded by Councillor S D Martin “that the best thanks of the Council be accorded to Councillor M J Ford, JP, and Mrs Anne Ford for their services as Mayor and Mayoress during the past municipal year.  On being put to the meeting the motion was declared CARRIED unanimously.

 

RESOLVED that the best thanks of the Council be accorded to Councillor M J Ford, JP, and Mrs Anne Ford for their services as Mayor and Mayoress during the past municipal year.

 

Councillor Ford replied to the vote of thanks and expressed his appreciation of the support he had been given throughout his term of office.  The Mayor then presented Councillor Ford with his Past Mayor’s badge and Mrs Anne Ford with her Past Mayoress badge.

6.

Mayor's Cadet

To present the Mayor’s Cadet for 2023/24 with the badge of service.

Minutes:

The Mayor presented his Mayor’s Cadet for 2023/24, Sergeant Ethan Chambers from the 1350 (Fareham) Squadron Air training Corps, with his badge of service.

7.

Adjournment until 3pm

The meeting will re-convene in the Council Chamber, Civic Offices, Fareham.

Minutes:

It was proposed by Councillor S D T Woodward and seconded by Councillor S D Martin “that this meeting now adjourn and resume at 3pm in the Council Chamber in the Civic Offices, Fareham”.

 

On being put to the meeting, the proposition was declared CARRIED unanimously.

8.

Apologies for absence - afternoon session

Minutes:

An apology for absence was received from Councillor N Gregory.

9.

Minutes pdf icon PDF 216 KB

To confirm as a correct record the minutes of the Council Meeting held on 20 April 2023.

Minutes:

RESOLVED that the Mayor be authorised to sign as a correct record, the minutes of the meeting of the Council held on 20 April 2023.

10.

Mayor's Announcements

Minutes:

The Mayor reminded Members that Reverends Mike and Nicky-Sue Terry would be his Chaplains for the year.

 

The Mayor also reminded Members that the charities he had chosen to support for his Mayoral year were Sophie’s Legacy and Veteran’s Outreach Support.

11.

Declarations of Interest

To receive any declarations of interest from members in accordance with Standing Orders and the Council’s Code of Conduct.

Minutes:

There were no declarations of interest made at this meeting.

12.

Appointment of the Executive

12(1)

Executive Leader

Members are reminded that at the annual meeting in May 2021, Councillor S D T Woodward was elected to be the Executive Leader for a term of 3 years from 2021/22 to the end of the 2024/25 municipal year.

Minutes:

Members were reminded that at the Annual meeting of the Council in May 2021, Councillor S D T Woodward was elected to be the Executive Leader for a term of 3 years from 2021/22 to the end of the 2023/24 municipal year. 

12(2)

Number of other Executive Members

Members are reminded that following the resolution of the Council on 16 December 2010, the Executive Leader is invited to advise the Council of the appointment of two or more (but no more than nine) Members to form the Executive.

Minutes:

Members were reminded that following the resolution of the Council on 16 December 2010, the Executive Leader would be invited to advise the Council on his appointment of two or more (but no more than nine) members to form the Executive.

 

The Council was duly advised by the Executive Leader would be appointing five other members to form the Executive to work alongside him.  He also advised that Councillor S D Martin would be appointed as the Deputy Executive Leader.

 

RESOLVED that the above decision be noted.

12(3)

Appointment of Other Executive Members

Members are reminded that the Executive Leader is responsible for determining the areas of Executive responsibility and for allocating the portfolios to the Executive Members appointed.  The Executive Leader is invited to advise the Council of the appointments.

Minutes:

Members were reminded that following the resolution of the Council on 16 December 2010, the Executive Leader would be invited to advise the Council of his appointment of other Executive Members, consequent to his decision at item 11(2) above.

 

The Council was duly advised that the Executive Leader would be appointing Councillors I J Bastable, Miss J Burton, D Foot, S D Martin and Mrs S M Walker as Executive members for 2023/24.

12(4)

Areas of Executive Responsibility

In accordance with Standing Order 1.5, the Executive Leader is invited to determine the separate areas of responsibility to be allocated to the Executive Members for the following year.  Members are advised that following the Executive Leader’s decision, the following are the areas of responsibility.

 

·         Housing;

·         Leisure and Community;

·         Streetscene;

·         Health and Public Protection;

·         Planning and Development;

·         Policy and Resources.

 

The Executive Leader is invited to confirm the areas of responsibility for 2023/24.  Members are reminded that the allocation of these portfolios to the Executive Member is a matter for the Executive Leader.

Minutes:

The Council was reminded that the Executive Leader is responsible for determining the areas of Executive responsibility and for allocating the portfolios to the Executive Members appointed.

 

The Council was duly advised that the Executive Leader would be allocating responsibilities to the Executive portfolios for the municipal year 2023/24 as follows:

 

Health and Public Protection  - Councillor Miss J Burton

Planning and Development – Councillor S D Martin

Streetscene – Councillor I J Bastable

Leisure and Community – Councillor Mrs S M Walker

Housing – Councillor D Foot

Policy and resources – Councillor S D T Woodward

 

RESOLVED that the above decision be noted.

13.

Appointment of Committees and Allocation of Seats pdf icon PDF 95 KB

In accordance with its Standing Orders, the Council is invited to consider a report on the appointment of committees and the allocation of seats following the nominations of political groups.

Additional documents:

Minutes:

The Council received a report by the Head of Democratic Services, proving calculations for the political balance relating to the allocation of seats on committees and panels for the municipal year 2023/24.

 

The report asked the Council to confirm the functions and appointment of committee seats as well as the role of Chairman and Vice-Chairman for each committee.  The minority group was invited to appoint opposition spokesmen to each of the Executive portfolios.

 

Appendix B Committee Nomination Schedule 2023/24 was tabled at the meeting for consideration.

 

RESOLVED that the Council approves:

 

(a)  the committee functions and number of seats on each committee for the municipal year 2023/24, as listed at paragraphs 8, 9 and 10 of the report;

 

(b)  the allocation of seats to political groups for the municipal year 2023/24, as set out in Appendix A to the report;

 

(c)  the nominations of the political groups to seats on committees, deputies and spokesmen, for the municipal year 2023/24, as set out in Appendix B to the report; and

 

(d)  the appointment of a Chairman and Vice-Chairman for each committee for the municipal year 2023/24, as set out in Appendix B to the report.

14.

Appointments to Outside Bodies pdf icon PDF 89 KB

Standing Order 1.9 requires the Council to make appointments to outside bodies other than appointments which are required by law to be made by the Executive.  Appended to this agenda is a report scheduling the appointments to be made.

Additional documents:

Minutes:

The Council was reminded that it was required by Standing Order 1.9 to make appointments to outside bodies other than those appointments which were required by law to be made by the Executive.  Council therefore considered the report by the Head of Democratic Services on the appointments to be made and also received guidance on the duties and responsibilities of members when acting as appointee to an outside body.

 

Appendix B to the report - Outside Bodies Schedule 2023/24 was tabled at the meeting outlining the proposed appointments to be made. 

 

The Executive Leader advised that amendments to be made to the Schedule of Outside Body Appointments 2023/24 were as highlighted in yellow in the Tabled Appendix B to the report.

 

The Executive Leader advised members of an amendment to the Tabled Schedule in respect of the Police and Crime Panel (No. 32 at tabled Appendix B to the report) which should read that Councillor S D T Woodward be appointed as the Representative and Councillor Miss J Burton be appointed as the Deputy.

 

It was proposed by Councillor S D T Woodward and seconded by Councillor S D Martin that, subject to the amendment at number 32 in the Schedule, the appointments to Outside Bodies as outlined at Tabled Appendix B to the report be agreed.

 

RESOLVED that the Council:

 

(a)  notes those Outside Bodies that have not met within the 2022/23 municipal year, or no longer require the Council to make an appointment, and agrees that these be deleted from the Schedule;

 

(b)  agrees the addition to the Schedule of any new Outside Bodies to which an appointment needs to be made for the 2023/24 municipal year;

 

(c)  subject to the amendments at No. 32 of the Schedule as outlined above, appoints the representatives for the 2023/24 municipal year to the organisations as set out in the tabled Appendix B to the report; and

 

(d)  notes the guidance to Members on their duties and responsibilities as appointees to Outside Bodies.

15.

Executive Leader's Announcements

Minutes:

There were no Executive Leader announcements.

16.

Executive Members' Announcements

Minutes:

There were no Executive Member announcements.

17.

Presentation of Petitions

To receive any petitions presented by a member of the Council.

 

Note: any petition so presented will be dealt with in accordance with the Council’s petition scheme.

Minutes:

There were no petitions presented at this meeting.

18.

Reports of Other Committees

To receive the minutes of the following Committees and to consider and answer questions on any reports and recommendations made.

18(1)

Minutes of meeting Wednesday, 12 April 2023 of Planning Committee

The minutes of the meeting of the Planning Committee held on Wednesday 12 April 2023 will be tabled at the meeting.

Minutes:

The minutes of the meeting of the Planning Committee held on Wednesday 12 April 2023 were tabled at the meeting.

 

RESOLVED that the minutes of the meeting of the Planning Committee held on Wednesday 12 April 2023 be received.

19.

Questions under Standing Order 2.12

To answer questions pursuant to Standing Order 2.12 for this meeting.

Minutes:

There were no questions submitted at this meeting.

20.

Motions under Standing Order 2.6

Members will be informed, prior to the meeting, of any motion duly notified in accordance with Standing Order 2.6 but received after print and dispatch of the agenda.

Minutes:

There were no motions submitted at this meeting.

21.

Policy Framework

Standing Order 1.8 requires the Council to establish or confirm the plans and strategies which are to comprise the Council’s overall policy framework within which the Executive will operate during the coming year. The Council’s Constitution sets out the major plans and strategies reserved to the Council for approval.

 

Members are asked to note that the Local Government Act 2000 made it a statutory duty for Council’s to prepare a sustainable community strategy and hence the Council prepared a strategy, which was approved by Council in 2020 accordingly.  However, subsequently the Deregulation Act 2013 removed the requirement to prepare a sustainable community strategy.  The Council has not therefore reviewed the strategy and, given that it is now out of date, it is appropriate to remove the reference to the Strategy in the Policy Framework.

 

The Council is therefore invited to confirm the Policy Framework for 2023/24 as comprising those plans and strategies identified in the table below:

 

Policy/ Strategy

Last adopted or approved by

Date

Affordable Housing Strategy

Executive

19 November 2019

Licensing Policy

Council

26 February 2021

Fareham Borough Local Plan 2037

Welborne Plan

Council

Council

05 April 2023

08 June 2015

Community Safety Strategy

Council

29 May 2014

Corporate Strategy

Council

14 December 2017

Statement of Gambling Policy

Council

25 February 2022

 

 

Minutes:

RESOLVED that the Policy Framework for 2023/24 be confirmed as comprising those plans and strategies identified in the table below:

 

Policy/ Strategy

Last adopted or approved by

Date

Affordable Housing Strategy

Executive

19 November 2019

Licensing Policy

Council

26 February 2021

Fareham Borough Local Plan 2037

 

Welborne Plan

Council

 

Council

05 April 2023

 

08 June 2015

Community Safety Strategy

Council

29 May 2014

Corporate Strategy

Council

14 December 2017

Statement of Gambling Policy

Council

25 February 2022

 

 

 




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