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Agenda

Venue: Council Chamber - Civic Offices. View directions

Contact: Democratic Services 

Items
No. Item

1.

Prayers

The meeting will commence with a short service of prayers.

2.

Apologies for Absence

3.

Minutes pdf icon PDF 258 KB

To confirm as a correct record the minutes of the Council Meeting held on 12 December 2024.

4.

Mayor's Announcements

5.

Executive Leader's Announcements

6.

Executive Members' Announcements

7.

Declarations of Interest

To receive any declarations of interest from members in accordance with Standing Orders and the Council’s Code of Conduct.

8.

Presentation of Petitions

To receive any petitions presented by a member of the Council.

 

Note: any petition so presented will be dealt with in accordance with the Council’s petition scheme.

9.

Deputations

To receive any deputations of which notice has been given.

10.

Reports of the Executive

To receive, consider and answer questions on reports and recommendations of the Executive.  Minutes of the meetings of the Executive and a schedule of individual Executive member decisions are appended.

10(1)

Minutes of meeting Monday, 13 January 2025 of Executive pdf icon PDF 214 KB

10(2)

Minutes of meeting Monday, 3 February 2025 of Executive pdf icon PDF 215 KB

10(3)

Minutes of Meeting Thursday, 13 February 2025 of Executive

The minutes of the meeting of the Executive to be held on Thursday 13 February 2025 will be tabled at the meeting for consideration.

10(4)

Schedule of Individual Executive Member and Officer Delegated Decisions pdf icon PDF 65 KB

11.

Reports of Other Committees

To receive the minutes of the following Committees and to consider and answer questions on any reports and recommendations made.

11(1)

Minutes of meeting Wednesday, 11 December 2024 of Planning Committee pdf icon PDF 238 KB

11(2)

Minutes of meeting Wednesday, 15 January 2025 of Planning Committee pdf icon PDF 237 KB

11(3)

Minutes of meeting Tuesday, 28 January 2025 of Licensing and Regulatory Affairs Committee pdf icon PDF 198 KB

12.

Reports of the Scrutiny Panels

To receive, consider and answer questions on reports and recommendations of the meetings of the Scrutiny Panels.

12(1)

Minutes of meeting Monday, 6 January 2025 of Streetscene Scrutiny Panel pdf icon PDF 185 KB

12(2)

Minutes of meeting Thursday, 9 January 2025 of Housing Scrutiny Panel pdf icon PDF 207 KB

12(3)

Minutes of meeting Friday, 10 January 2025 of Policy and Resources Scrutiny Panel pdf icon PDF 203 KB

12(4)

Minutes of meeting Tuesday, 14 January 2025 of Climate Change Scrutiny Panel pdf icon PDF 187 KB

12(5)

Minutes of meeting Thursday, 16 January 2025 of Daedalus Scrutiny Panel pdf icon PDF 197 KB

12(6)

Minutes of meeting Tuesday, 21 January 2025 of Health and Public Protection Scrutiny Panel pdf icon PDF 197 KB

12(7)

Minutes of meeting Tuesday, 4 February 2025 of Leisure and Community Scrutiny Panel pdf icon PDF 187 KB

13.

Questions under Standing Order 2.12

To answer questions pursuant to Standing Order 2.12 for this meeting.

14.

Motions under Standing Order 2.6

Members will be informed, prior to the meeting, of any motion duly notified in accordance with Standing Order 2.6 but received after print and dispatch of the agenda.

14(1)

Notice of Motion received 31 January 2025 from Councillor Mrs J Needham

The Notice of Motion is in respect of the change of use of Stubbington Study Centre into a secure children’s home.  The Motion states:

 

“As Members of this Council, we propose to write to Hampshire County council, asking them to find an alternative more suitable site.

 

The Stubbington Study Centre is a unique outdoor activity site that has been enjoyed by thousands of children since 1935 all over Hampshire and the wider area.

 

The feelings for the site are very strong, the consultation, the online petition and a march attended by 100’s.

 

We understand that HCC has huge financial pressures due to Adult Social Care and Children’s services, but now devolution has been granted, surely saving this much loved community asset can be the first good decision to come from it?

 

This Council endorses the points made by Fareham Borough Council in its formal consultation response submitted to Hampshire County Council voicing our concerns on the suitability of the site for use as a secure children's unit and requesting that an alternative site on land owned by Hampshire County Council is considered.”  

15.

Finance Strategy, Capital Programme, Revenue Budget and Council Tax 2025/26

15(1)

Suspension of Standing Order 2.15 and 2.16

To consider suspending the provision of Standing Order 2.15 to allow the Executive Leader of the Council to speak on the matters referred to in items 15(2) and 15(3) for longer than five minutes and the spokesman for the Opposition Group to speak for not more than ten minutes; and to consider suspending the provisions of Standing Order 2.16 to allow the Executive Leader of the Council to speak on the matters referred to in items 15(2) and 15(3) more than once to respond to points raised in debate.

15(2)

Report to the Executive - 13 February 2025 pdf icon PDF 183 KB

The minutes of the meeting of the Executive held on 13 February 2025, to be presented to Council at its meeting on 14 February 2025 at item 8(2) of the agenda, contain recommendations on the revenue budget and the level of Council Tax for 2025/26.

 

(Note: a copy of the report is included in this agenda pack).

 

If Members accept the Executive’s recommendations, formal approval will be sought of the following matters:

 

(a)  the capital programme and financing of £37,004,800;

 

(b)  an overall revised net revenue budget for 2024/25 of £14,369,200;

 

(c)  a net revenue budget for 2025/26 of £15,050,100;

 

(d)  a council tax for Fareham Borough Council for 2025/26 of £191.42 per band D property, which represents a £5.56 increase when compared to the current year and is within referendum limits;

 

(e)  an unchanged Council Tax Support scheme for 2025/26; and

 

(f)   that the Council continues to disregard the whole of any incomes prescribed in the Housing Benefit (War Pensions Disregards) Regulations 2007 and the Council Tax Reduction Schemes (Prescribed Requirements) (England) Regulations 2012.

 

In accordance with the Local Authorities (Standing Orders) (England) (Amendment) Regulations 2014, there will be a recorded vote on the budget decision.

15(3)

Council Tax 2025/26 for Fareham Borough Council, Hampshire County Council, Hampshire Police and Crime Commissioner and Hampshire & Isle of Wight Fire and Rescue Authority

Having made the necessary calculations in relation to its own budget, the Council must proceed to set the Council Tax for 2025/26 taking account of the amounts in precepts issued to the Council by Hampshire County Council, the Police and Crime Commissioner and the Hampshire & Isle of Wight Fire and Rescue Authority. These precepts will not be issued before publication of this agenda and will therefore be reported at the meeting, with provisional figures being given for those that are not yet approved. 

 

In order to enable Council Tax bills to be issued within the statutory timescale, it is recommended that the Council agrees to delegate authority to the Assistant Director (Finance & ICT) to amend the Council Tax 2025/26, in the event that any of the precepting authorities change their precept calculation from that expected and reported at the Council meeting.

 

In accordance with the Local Authorities (Standing Orders) (England) (Amendment) Regulations 2014 there will be a recorded vote on the budget decision.

 

(Note: a schedule will be tabled at the meeting for approval, showing the formal calculations the Council must make, incorporating any figures recommended by the Executive.  Members will also be advised of the wording of the formal resolution they must adopt to set the Council Tax for 2025/26, taking account of the requisite calculations and the precepts of Hampshire County Council, the Police and Crime Commissioner and the Hampshire and Isle of Wight Fire & Rescue Authority).

16.

Housing Revenue Account Budget and Capital Plans 2024/25 pdf icon PDF 195 KB

The minutes of the meeting of the Executive held on 03 February 2025, to be presented to Council at its meeting on 14 February 2025 at item 10(2) of the agenda contain recommendations on the Housing Revenue Account Spending Plans including the Capital Programme for the years 2024/25 and 2028/29.  If Members accept the Executive’s recommendations, formal approval will be sought of the following matters:

 

(a)  rents be approved for Council Dwellings as set out in paragraph 28 with effect from 1 April 2025;

 

(b)  rents for Council garages be increased by 2.7% with effect from 1 April 2025;

 

(c)  the revised budget for 2024/25 be approved;

 

(d)  the base budget for 2025/26 be approved; and

 

(e)  the Fees and Service Charges at confidential Appendix E to the report be approved.

 

(Note: a copy of the report to the Executive is included in this pack.)

Additional documents:

17.

Treasury Management Investment Strategy 2024/25 pdf icon PDF 85 KB

The minutes of the meeting of the Executive held on 03 February 2025, to be presented to Council at its meeting on 14 February 2025 at item 17 of this agenda, contain recommendations that the Treasury Management Strategy and Investment Strategy 2025/26 be submitted to Council for approval.  If Members accept the Executive’s recommendation, formal approval will be sought that the Council approves the Treasury Management Strategy and the Investment Strategy 2025/26.

 

(Note: a copy of the report to the Executive together with the Treasury Management Strategy and Investment Strategy 2025/26 are included in this agenda pack).

Additional documents:

18.

Capital Programme and Capital Strategy 2025/26 pdf icon PDF 115 KB

The minutes of the meeting of the Executive held on 13 January 2025, to be presented to Council at its meeting on 14 February 2025 at item 10(1) of this agenda, contain recommendations on the Capital Programme and Capital Strategy 2025/26.  If Members accept the Executive’s recommendations, formal approval of the Capital Programme and Capital Strategy for 2025/26 will be sought.

 

(Note: a copy of the report to the Executive, together with the Capital Programme and Capital Strategy for 2025/26 is included in this agenda pack.)

Additional documents:

19.

Approval of Pay Policy Statement 2025/26 pdf icon PDF 112 KB

The minutes of the meeting of the Executive held on 13 January 2025, to be presented to Council at its meeting on 14 February 2025 at item 10(1) of this agenda, contain a resolution by the Executive that the Medium-Term Finance Strategy  be approved.

 

Attached to the Medium-Term Finance Strategy as Annex 2 is the updated Pay Policy Statement 2025/26 which Council is now asked to approve.

 

(Note: a copy of the updated Pay Policy Statement for 2025/26 is included in this agenda pack).

20.

Gambling - Statement of Principles pdf icon PDF 101 KB

A report by the Director of Neighbourhoods.

Additional documents:

21.

Change of meeting dates

21(1)

Audit and Governance Committee

Council will be asked to note the cancellation of the Audit and Governance Committee meetings scheduled to take place on 10 February 2025 and 10 March 2025 and endorse their replacement with a single meeting to take place on 27 February 2025 at 6pm.  This is to ensure that the Committee is able to review the audited Statement of Accounts ahead of the required deadline.

21(2)

Council meeting - July 2025

The Council will be asked to note that the date of the meeting of the Council due to take place on Thursday 24 July 2025 will be moved to Tuesday 22 July 2025. 

22.

Allocations to Committees pdf icon PDF 89 KB

To receive a report by the Assistant Director (Democracy) which invites Council to appoint the nominations of the political groups to committees and also to appoint the role of Chairman and Vice-Chairman for each committee.

Additional documents:

 

At the end of the Council meeting, Members are invited to remain in the Council Chamber for a brief informal meeting concerning the selection of the Deputy Mayor 2025/26.

 

 

 

 




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