Agenda and minutes

The meeting will commence with a short service of prayers.

The meeting opened with prayers led by the Mayor’s Chaplain, Reverend Richard Ellingham, Royal Navy, of HMS Collingwood.

Apologies for absence were received from Councillors J V Bryant and Mrs P M Bryant.

To confirm as a correct record the minutes of the Council Meeting held 29May 2014.

RESOLVED that

(a)       the Mayor be authorised to sign as a correct record the minutes of the meeting of the Council held on 29 May 2014; and

(b)       that Councillor Mrs C L A Hockley be appointed as an additional deputy representative to the Hampshire Partnership Outside Body (no. 74 of Appendix A to the report at item 14 of the minutes).

The Mayor announced that his Mayoral Charity Launch was due to take place on Sunday 22 June at the Portchester Parish Hall, from 12 noon.

The Mayor confirmed that the next charity event would be a Barn Dance with Squinty Mcginty and his band at the Portchester Community Centre on Saturday 12 July. Tickets are £15 including a ploughman’s supper.

This is followed by a Garden Party on Sunday 20 July at 3pm by kind permission of Marion & Peter Ellerton at their home, 230 Botley Road, Burridge.

The Executive Leader announced that further to the submission of the Newlands Farm Planning Application, the period for the determination of the application was due to end on 2 July 2014. The Applicant has contacted the Authority to express their wish to extend the process by two months to allow them time to address some details of the application. The Executive Leader confirmed that the Council has checked that if the requested extension is agreed to, then it cannot be used as a reason for appeal, should the application be refused. Therefore a special meeting of the Planning Committee will be scheduled for early September.

The Executive Member for Public Protection reminded Members that Fareham’s Community Safety Partnership sponsored “Access All Areas” event begins in July. These free summer activities for 11-17 year olds in Fareham will be held at eight different venues across the Borough and include activities such as sailing, assault courses, bowling, quad biking and the events also feature a free barbeque.

All Councillors are welcome to attend and volunteers are also most welcome. Further information can be found at www.saferfareham.co.uk.

To receive any declarations of interest from members in accordance with Standing Orders and the Council’s Code of Conduct.

There were no declarations of interest made at this meeting.

To receive any petitions presented by a member of the Council.

Note: any petition so presented will be dealt with in accordance with the Council’s petition scheme.

There were no petitions presented at this meeting.

To receive any deputations of which notice has been given.

There were no deputations given at this meeting.

To receive, consider and answer questions on reports and recommendations of the Executive.  Minutes of the meetings of the Executive and a schedule of individual Executive member decisions are appended.

RESOLVED that the minutes of the Executive meeting held on 2 June 2014 be received.

RESOLVED that the Schedule of Individual Executive Member Decisions be received.

To receive the minutes of the following Committees and to consider and answer questions on any reports and recommendations made.

RESOLVED that the minutes of the Public Protection Policy Development and Review Panel held on 3 June 2014 be received.

To answer questions pursuant to Standing Order 17.2 for this meeting.

There were no questions under Standing Order 17.2 submitted for this meeting.

Members will be informed, prior to the meeting, of any motion duly notified in accordance with Standing Order 15 but received after print and dispatch of the agenda.

There were no motions under Standing Order 15 moved at this meeting.

To make any changes in appointments to the seats on committees in accordance with the wishes of political groups.  Such appointments will take effect from 20^th June 2014.

RESOLVED that Councillor D M Whittingham be appointed as a member of the Health and Housing Policy Development and Review Panel, with Councillor P J Davies being appointed as a deputy.

A report by the Director of Planning and Development.

The Council received a report by the Director of Planning and Development outlining a suggested change to the Welborne Plan in light of representations received to the Publication Draft Welborne Plan relating to the location of the secondary school. Any changes agreed would be published for a six-week representation period and subsequently submitted to the Secretary of State for Examination.

In presenting the proposals contained within the report, the Executive Leader explained that the revised Appendix A to the report (tabled at the meeting and attached to these minutes) showed not only the suggested changes inserted to the Draft Welborne Plan but also the suggested deletions, thereby making it clearer for Members to see the suggested changes.

During the debate on the item, Councillor C J Wood proposed an amendment that the report be noted and placed on hold and recognising public opinion, that a local poll be conducted. Upon a point of order being raised by Councillor R H Price, JP, the Mayor declared the amendment fallen, in contravention of Standing Order 19.6: “Any omission, insertion or addition of words must not have the effect of negating the motion before the Council” and Standing Order 23.1: “No motion to rescind any resolution passed within the preceding six months”.

On the recommendations being duly seconded and in accordance with Standing Order 24.3, a recorded vote was requested. On being put to the meeting, the recommendations were declared CARRIED, 24 members voting in favour (Councillors B Bayford, Mrs S Bayford, T M Cartwright, P J Davies, Mrs M E Ellerton, K D Evans, G Fazackarley, M J Ford, JP, Miss T Harper, Mrs C L A Hockley, T J Howard, L Keeble, A Mandry, Mrs K Mandry, Mrs S Pankhurst, R H Price, JP, D L Steadman, D C S Swanbrow, Mrs K K Trott, N J Walker, D M Whittingham, P W Whittle, JP, and S D T Woodward), 1 member voting against (Councillor N R Gregory) and 3 members abstaining (Councillors J M Englefield, T G Knight and C J Wood).

RESOLVED that the Council agrees:

(a)       that the suggested change to the Local Plan Part 3: Welborne Plan - Publication Plan, as set out in Appendix A, be published for a six-week representation period commencing late-June 2014, together with supporting documents including supplementary Sustainability Appraisal and Habitats Regulation Assessment statements;

(b)       that the Director of Planning and Development, in consultation with the Executive Member for Planning and Development, be authorised to make any necessary minor amendments to the suggested changes to the Plan, prior to publication for further representations, provided that these do not change the overall direction, shape or emphasis of the documents, and do not raise any significant new issues;

(c)       that the Director of Planning and Development, in consultation with the Executive Member for Planning and Development, be authorised, following the completion of the representation period, to submit the suggested changes to the Secretary of State together with full details of all representations received (and also any necessary minor modifications that are required to ensure legal compliance and/or “soundness”);

(d)       that the proposed amendments to the Local Plan Part 3: Welborne Plan - Publication Plan, be endorsed as interim guidance to be afforded due weight in the determination of planning applications; and

(e)       that the Director of Planning and Development, in consultation with the Executive Member for Planning and Development, be authorised to make any necessary amendments to the Welborne Design Guidance SPD to ensure consistency with the suggested changes to the Plan, prior to publication for consultation, provided that these do not change the overall direction, shape or emphasis of the document, and do not raise any significant new issues.