Agenda and minutes

The meeting will commence with a short service of prayers.

The meeting opened with prayers led by the Mayor’s Chaplain, Reverend Paul Bedford from Fareham United Reform Church.

Apologies for absence were received from Councillor D M Whittingham.

To confirm as a correct record the minutes of the Council Meeting held on 11 December 2014.

RESOLVED that the Mayor be authorised to sign as a correct record the minutes of the meeting of the Council held on 11 December 2014.

The Mayor welcomed members of the public to the meeting of the Council and thanked Councillors for assembling for this additional meeting.

The Mayor then asked the Head of Democratic Services to explain the process to be followed for the meeting.

There were no Executive Leader’s announcements made at this meeting.

There were no Executive Members’ announcements made at this meeting.

To receive any declarations of interest from members in accordance with Standing Orders and the Council’s Code of Conduct.

There were no declarations of interest made at this meeting.

To receive any petitions presented by a member of the Council.

Note: any petition so presented will be dealt with in accordance with the Council’s petition scheme.

There were no petitions presented at this meeting.

To receive any deputations of which notice has been given.

The Council received a deputation from Mr S Cunningham in relation to item 12 – Welborne Plan Proposed Modifications.

To receive, consider and answer questions on reports and recommendations of the Executive. 

RESOLVED that the minutes of the Executive meeting held on 5 January 2015 be received.

To receive the minutes of the following Committees and to consider and answer questions on any reports and recommendations made.

RESOLVED that the minutes of the Planning Committee held on 17 December 2014 be received.

A report by the Director of Planning and Development.

The comments of the deputation were taken into account during the consideration of this item (see minute 9 above).

Councillor T M Cartwright proposed that the provisions of Standing Order 19.4 be suspended to allow the Executive Leader and the Executive Member for Planning and Development to speak on this item for longer than five minutes and the Spokesman for the opposition group speak for not more than ten minutes; and further that Standing Order 19.5 be suspended to allow the Executive Leader and the Executive Member for Planning and Development to speak more than once in order to respond to points raised in debate.

Councillor P W Whittle proposed an amendment to the motion to suspend the waiving of Standing Orders by limiting it to only one Executive Member, and to enable the Leader of the Opposition to also speak for an unlimited time or to limit the second Executive speaker to not more than ten minutes.

Having been duly seconded and on being put to the vote, the amendment was declared LOST, 6 members voting in favour, 23 members voting against and 0 members abstaining.

Having been duly seconded, it was RESOLVED that the provisions of Standing Order 19.4 be suspended to allow the Executive Leader and the Executive Member for Planning and Development to speak on this item for longer than five minutes and the Spokesman for the opposition group speak for not more than ten minutes; and further that Standing Order 19.5 be suspended to allow the Executive Leader and the Executive Member for Planning and Development to speak more than once in order to respond to points raised in debate.

It was proposed by Councillor S D T Woodward and seconded by Councillor K D Evans that the Council accepts the proposed modifications to the Welborne Plan, as set out in Appendix B of the report.

In considering Main Modification 2 (MM2), Councillor P J Davies proposed an amendment to replace the word “principally” with “totally” at sub-bullet 4 (page 43 of Appendix B). During the debate on the amendment, Councillor J V Bryant proposed a modification to the amendment to remove all underlined wording “principally to / from the south”. Having been duly seconded and upon being put to the vote the amendment was declared LOST, 7 members voting in favour, 21 members voting against and 1 member abstaining.

In considering MM3, Councillor Mrs P M Bryant proposed an amendment to replace “a width of no less than 75 metres” to “a width of no less than 150 metres” at paragraph 1 (page 44 of Appendix B). Having been duly seconded and upon being put to the vote the amendment was declared LOST, 10 members voting in favour, 18 members voting against and 1 member abstaining.

In considering MM3, Councillor P W Whittle, JP proposed an amendment to delete sub-paragraph iii (page 44). Having been duly seconded and upon being put to the vote the amendment was declared LOST, 11 members voting in favour, 16 members voting against and 2 members abstaining.

In considering MM3, Councillor R H Price, JP proposed an amendment to replace “a width of no less than 75 metres” to “a minimum buffer zone of 75 metres” at paragraph 1 (page 44). Having been duly seconded and upon being put to the vote the amendment was declared LOST, 12 members voting in favour, 16 members voting against and 1 member abstaining.

In considering MM3, Councillor C J Wood proposed an amendment to replace “a width of no less than 75 metres” to “a width of assessment buffers will be no less than 200 metres” at paragraph 1 (page 44). Having been duly seconded and upon being put to the vote the amendment was declared LOST, 8 members voting in favour, 21 members voting against and 0 members abstaining.

In considering MM6, Councillor N R Gregory proposed an amendment to remove the word “broadly” at paragraph 2 (page 45). Having been duly seconded and upon being put to the vote the amendment was declared CARRIED with no members voting against.

In considering MM8, Councillor R H Price, JP proposed an amendment to insert the word “comprehensive” at the beginning of paragraph 2 (page 46). Having been duly seconded and upon being put to the vote the amendment was declared CARRIED with no members voting against.

In considering MM9, Councillor P W Whittle, JP proposed an amendment to replace the word “well” with the word “appropriately” at bullet point i. (page 47). Having been duly seconded and upon being put to the vote the amendment was declared CARRIED with no members voting against.

In considering MM10, Councillor Mrs K K Trott proposed an amendment to delete the words “unless a robust and transparent viability appraisal proving this not to be possible is accepted by the Council” at paragraph 1; to delete the words “(subject to viability and the implications for other infrastructure)” at paragraph 2 and to delete the words “if possible in viability terms” at paragraph 3 (page 48). During the debate on the amendment, Councillor N R Gregory proposed a modification to the amendment to replace the words “10%” with “20%” at paragraph 2 (page 48).

Having been duly seconded and upon being put to the vote the amendment was declared LOST, 5 members voting in favour, 23 members voting against and 1 member abstaining.

The meeting adjourned at 9pm and reconvened at 9:20pm.

Councillor J M Englefield left the meeting at 9pm.

In considering MM15, Councillor J V Bryant proposed an amendment to retain “0.34 hectares” at table 1 (page 51). Having been duly seconded and upon being put to the vote the amendment was declared LOST, 6 members voting in favour, 22 members voting against and 0 members abstaining.

In considering MM17, Councillor C J Wood proposed an amendment to delete the words “unless it can be demonstrated to be unviable by means of a financial assessment which clearly demonstrates the maximum proportion of dwellings built to Passivhaus Standard which can be achieved” at paragraph 1 (page 52). Having been duly seconded and upon being put to the vote the amendment was declared LOST, 3 members voting in favour, 24 members voting against and 1 member abstaining.

In considering MM17, Councillor P W Whittle, JP proposed an amendment to insert the words “to require the adoption of BREEAM Standards for a significant proportion of the developments” at paragraph 1 (page 52). Having been duly seconded and upon being put to the vote the amendment was declared LOST, 3 members voting in favour, 24 members voting against and 1 member abstaining.

In considering MM19, Councillor P W Whittle, JP proposed an amendment to insert the words “mitigate and” at the start of bullet point i. of paragraph 2 (page 53). Having been duly seconded and upon being put to the vote the amendment was declared LOST, 8 members voting in favour, 19 members voting against and 1 member abstaining.

In considering MM20, Councillor S D T Woodward proposed an amendment to replace the word “in” with the word “at” at paragraph 4 (page 54). Having been duly seconded and upon being put to the vote the amendment was declared CARRIED with no members voting against.

In considering MM21, Councillor T G Knight proposed correctional amendments to replace the word “arose” with “arisen” at paragraph 1 of page 55; to insert the word “and” after “works along the A32” at paragraph 2 of page 56 and to insert the words “commencing with” after “will start to be developed” at paragraph 1 of page 57. Having been duly seconded and upon being put to the vote the amendment was declared CARRIED with no members voting against.

In considering MM21, Councillor S D T Woodward proposed a correctional amendment to replace the word “complimentary” with the word “complementary” at paragraph 2 of page 57. Having been duly seconded and upon being put to the vote the amendment was declared CARRIED with no members voting against.

In considering MM21, Councillor P W Whittle, JP proposed an amendment to add a requirement regarding the access to the provision of additional healthcare facilities. Following a debate, Councillor Whittle agreed to drop the amendment in favour of the Executive Member for Planning and Development reviewing and strengthening the wording contained in the Minor Modifications regarding community healthcare facilities.

In considering MM23, Councillor P W Whittle, JP proposed an amendment to add a requirement for a viability risk register to be added to this section. Having been duly seconded and upon being put to the vote the amendment was declared LOST, 4 members voting in favour, 23 members voting against and 1 member abstaining.

In considering Additional Modification 18 (AM18), Councillor T G Knight proposed a correctional amendment to replace the words “from May to 2013” to “from April to June 2013” (page 71). Having been duly seconded and upon being put to the vote the amendment was declared CARRIED with no members voting against.

It was proposed by Councillor S D T Woodward and seconded by Councillor K D Evans that the recommendations contained within the report be approved by the Council. On being put to the meeting, recommendations (a), (b), (c) and (e) were declared CARRIED unanimously. Recommendation (d) was declared CARRIED, 20 members voting in favour, 7 members voting against and 1 member abstaining.

RESOLVED that:

(a)       that the proposed Main Modifications and Minor Modifications to the Local Plan Part 3: Welborne Plan, as set out in Appendix B, be published for a six-week representation period commencing on 26 January and concluding on 9 March 2015, together with supporting documents including a supplementary addendum to the Sustainability Appraisal and Habitats Regulation Assessment Reports, subject to the following amendments agreed at the meeting:

                      i.        the removal of the word “broadly” at MM6 paragraph 2 of page 45 in Appendix B to the report;

                    ii.        the insertion of the word “comprehensive” at MM8 paragraph 2 of page 46 in Appendix B to the report;

                   iii.        the replacement of the word “well” with the word “appropriately” at MM9 bullet point i. of page 47 in Appendix B to the report;

                   iv.        the replacement of the word “in” with the word “at” at MM20 paragraph 4 of page 54 in Appendix B to the report;

                    v.        the replacement of the word “arose” with “arisen” at MM21 paragraph 1 of page 55 in Appendix B to the report;

                   vi.        the insertion of the word “and” after “works along the A32” at MM21 paragraph 2 of page 56 in Appendix B to the report;

                  vii.        the insertion of the words “commencing with” after “will start to be developed” at MM21 paragraph 1 of page 57 in Appendix B to the report;

                viii.        the replacement of the word “complimentary” with the word “complementary” at MM21 paragraph 2 of page 57 in Appendix B to the report; and

                   ix.        the replacement of the words “from May to 2013” to “from April to June 2013” at AM18 on page 71 in Appendix B to the report.

(b)       that the Director of Planning and Development, in consultation with the Executive Member for Planning and Development, be authorised to make any necessary minor amendments to the proposed Main and Minor Modifications to the Plan, prior to publication for representations, provided that these do not change the overall direction, shape or emphasis of the documents, and do not raise any significant new issues;

(c)       that the Director of Planning and Development, in consultation with the Executive Member for Planning and Development, be authorised, following the completion of the subsequent representation period, to submit the proposed Modifications to the Secretary of State together with full details of all representations received, along with a request under section 20(7) of the Planning and Compulsory Purchase Act 2004 for the Inspector to recommend to the Council Modifications to the Plan that would make it sound;

(d)       that the Director of Planning and Development, in consultation with the Executive Member for Planning and Development, be authorised to make any necessary minor amendments to the proposed Main and Minor Modifications to the Plan, prior to submission to the Inspector, provided that these do not change the overall direction, shape or emphasis of the documents, and do not raise any significant new issues; and

(e)       that the proposed Modifications to the Local Plan Part 3: Welborne Plan, be endorsed as interim guidance to be afforded due weight in the determination of planning applications.