Agenda and minutes

The meeting will commence with a short service of prayers.

The meeting opened with prayers led by the Mayor’s Chaplain, Pastor Brian Rogers from Hill Park Baptist Church.

Apologies for absence were received from Councillors Mrs M Ellerton and J M Englefield.

To confirm as a correct record the minutes of the Council Meeting held on 21 January 2015.

Upon the minutes being submitted for confirmation, Councillor T G Knight raised an objection to the use of the word “unanimously” in the fourth paragraph of page 6 of the minutes as he had intended to abstain for the vote on recommendation (c) of item 12. He therefore requested a vote on the accuracy of the minutes.

RESOLVED that the Mayor be authorised to sign as a correct record the minutes of the meeting of the Council held on 21 January 2015, 23 members voting in favour and 5 members voting against the accuracy of the minutes.

The Mayor welcomed members of the public to the meeting of the Council and thanked Councillors for assembling for this additional meeting.

The Mayor then asked the Head of Democratic Services to explain the process to be followed for the meeting.

There were no Executive Leader’s announcements made at this meeting.

There were no Executive Members’ announcements made at this meeting.

To receive any declarations of interest from members in accordance with Standing Orders and the Council’s Code of Conduct.

Councillor Miss S Bell declared a non-pecuniary interest for item 9 – Development Sites and Policies Plan Proposed Modifications DMM19, as she is a Trustee on Portchester Parish Hall Board and is appointed as a Council representative.

Councillor N J Walker declared a non-pecuniary interest for item 9 – Development Sites and Policies Plan Proposed Modifications DMM19, as he is a Trustee on Portchester Parish Hall Board.

Councillor D J Norris declared a non-pecuniary interest for item 9 – Development Sites and Policies Plan Proposed Modifications DMM19, as he is a Trustee on Portchester Parish Hall Board and is appointed as a Council representative.

To receive any deputations of which notice has been given.

The Council received a deputation from Jean Cornish in relation to item 9 - Development Sites and Policies Plan Proposed Modifications.

A report by the Director of Planning and Development.

The comments of the deputation were taken into account during the consideration of this item (see minute 8 above).

Councillor T M Cartwright proposed that the provisions of Standing Order 19.4 be suspended to allow the Executive Leader and the Executive Member for Planning and Development to speak on this item for longer than five minutes and the Spokesman for the opposition group speak for not more than ten minutes; and further that Standing Order 19.5 be suspended to allow the Executive Leader and the Executive Member for Planning and Development to speak more than once in order to respond to points raised in debate.

Councillor P W Whittle, JP proposed an amendment to the motion to suspend the waiving of Standing Orders by limiting it to only one Executive Member, and to enable the Leader of the Opposition to also speak for an unlimited time or to limit the second Executive speaker to not more than ten minutes.

Having been duly seconded and on being put to the vote, the amendment was declared LOST, 5 members voting in favour, 23 members voting against and 0 members abstaining.

Having been duly seconded, it was RESOLVED that the provisions of Standing Order 19.4 be suspended to allow the Executive Leader and the Executive Member for Planning and Development to speak on this item for longer than five minutes and the Spokesman for the opposition group speak for not more than ten minutes; and further that Standing Order 19.5 be suspended to allow the Executive Leader and the Executive Member for Planning and Development to speak more than once in order to respond to points raised in debate, 22 members voting in favour, 5 members voting against and 1 member abstaining.

It was proposed by Councillor S D T Woodward and seconded by Councillor K D Evans that the Council accepts the proposed modifications to the Development Sites and Policies Plan, as set out in Appendix B of the report.

In considering Main Modification 8 (DMM8), Councillor P J Davies proposed an amendment to insert an additional caveat at DSP7 “to ensure that it would not be a precedent for developers to develop private housing elsewhere in the countryside” (page 26 of Appendix B). Having been duly seconded and upon being put to the vote the amendment was declared LOST, 6 members voting in favour, 22 members voting against and 0 members abstaining.

In considering DMM8, Councillor P W Whittle, JP proposed 3 amendments: to add quantities of affordable housing provision to the opening paragraph of DMM8 (page 25 of Appendix B); to delete the 5^th bullet point of paragraph 2 (page 26 of Appendix B); and to replace “sites outside the existing urban area boundaries” with “anywhere within the whole of the borough that are currently excluded could be reconsidered” at paragraph 2 (page 26 of Appendix B).

Having been duly seconded and upon being put to the vote the amendment was declared LOST, 2 members voting in favour, 23 members voting against and 3 members abstaining.

In considering DMM8, Councillor C J Wood proposed an amendment to replace “minimise” with “avoid” at the 3^rd bullet point of paragraph 2 (page 26 of Appendix B). Having been duly seconded and upon being put to the vote the amendment was declared LOST, 7 members voting in favour, 21 members voting against and 0 members abstaining.

Upon the proposed modifications contained within DMM8 being put to the vote, it was declared AGREED, 23 members voting in favour, 0 members voting against and 5 members abstaining.

In considering DMM9, Councillor Mrs K K Trott proposed a correctional amendment to the first sentence to replace the final comma with a semi-colon. Having been duly seconded and upon being put to the vote the amendment was declared CARRIED with no members voting against.

In considering DMM12, Councillor R H Price, JP proposed an amendment to add the clarification of “square metres” to the headings in the table and a footnote to clarify the inclusion of the Welborne figures. Having been duly seconded and upon being put to the vote the amendment was declared CARRIED with no members voting against.

In considering DMM21, Councillor P W Whittle, JP proposed an amendment to replace “by a developer” with “other evidence” on line 4 of paragraph 2 (page 34 of Appendix B). Having been duly seconded and upon being put to the vote the amendment was declared CARRIED with no members voting against.

In considering DMM22, Councillor T G Knight proposed a correctional amendment to the spelling of the Jolly Farmer pub at paragraph 2. Having been duly seconded and upon being put to the vote the amendment was declared CARRIED with no members voting against.

Councillor G Fazackarley left the meeting at 8:00pm.

In considering DMM25, Councillor R H Price, JP proposed an amendment to delete the 3^rd bullet points relating to the “Corner of Station Road and A27, Portchester” (pages 38 and 39 of Appendix B). Having been duly seconded and upon being put to the vote the amendment was declared LOST, 5 members voting in favour, 22 members voting against and 0 members abstaining.

In considering DMM25, Councillor R H Price, JP proposed a number of amendments to the H 20 site brief at Appendix B4: (page 54) to replace “3 stories in height” with “2 stories in height”; to delete the words “where possible”; (page 55) paragraph 3 to correct the reference of “Bridge Road” to “Station Road”; to correct the reference to “sewage line” to “fresh water pipe” and to add a reference that it runs through the south side of the site; at paragraph 4 to replace “15 units” with “no more than 5 units”; at paragraph 6 to delete the words “where possible”; and to add a paragraph at the end regarding car parking, specifying that there should be a minimum of one car parking space per unit. Having been duly seconded and upon being put to the vote the amendment was declared LOST, 5 members voting in favour, 22 members voting against and 0 members abstaining.

Upon the proposed modifications contained within DMM25 being put to the vote, it was declared AGREED, 22 members voting in favour, 5 members voting against and 0 members abstaining.

In considering DMM31, Councillor R H Price, JP proposed a correctional amendment to replace the date “1 April 206” with “1 April 2006”. Having been duly seconded and upon being put to the vote the amendment was declared CARRIED with no members voting against.

It was proposed by Councillor S D T Woodward and seconded by Councillor K D Evans that the recommendations contained within the report be approved by the Council.

Councillor R H Price, JP proposed an amendment to recommendations (b), (c) and (d) to add that any amendments made under delegated powers be notified to all members. Having been duly seconded and upon being put to the vote the amendment was declared CARRIED with no members voting against.

On being put to the meeting, recommendations (a), (b) as amended, (c) as amended, (d) as amended and (e) were declared CARRIED unanimously.

RESOLVED:

(a)       that the proposed Main Modifications and Minor Modifications to the Local Plan Part 2: Development Sites and Policies, as set out in Appendices B and C respectively , be published for a six-week representation period commencing on 16 February 2015 and concluding on 30 March 2015, together with a supplementary addendum to the Sustainability Appraisal and Habitats Regulation Assessment Reports, , subject to the following amendments agreed at the meeting:

                      i.        the replacement of the final comma with a semi-colon in the first sentence at DMM9 of page 26 in Appendix B to the report;

                    ii.        the insertion of a label of “square metres” into table 3 at DMM12 of page 29 in Appendix B to the report;

                   iii.        the replacement of “by a developer” with “other evidence” on line 4 of paragraph 2 at DMM21 of page 34 of Appendix B to the report;

                   iv.         the correctional spelling of the “Jolly Farmer pub” in paragraph 2 at DMM22 of page 36 in Appendix B to the report; and

                    v.        the correctional amendment to replace the date “1 April 206” with “1 April 2006” on line 4 of paragraph 1 at DMM31 of page 46 in Appendix B to the report.

(b)       that the Director of Planning and Development, in consultation with the Executive Member for Planning and Development, be authorised to make any necessary minor amendments to the proposed Main and Minor Modifications to the Plan, prior to publication for representations, provided that these do not change the overall direction, shape or emphasis of the documents, and do not raise any significant new issues, and that all such amendments be notified to all Councillors;

(c)       that the Director of Planning and Development, in consultation with the Executive Member for Planning and Development, be authorised, following the completion of the representation period, to submit the proposed Modifications to the Secretary of State together with copies of all representations received, along with a request under section 20(7C) of the Planning and Compulsory Purchase Act 2004 (as amended) for the Inspector to recommend to the Council, Modifications to the Plan that would make it sound, and that this be notified to all Councillors;

(d)       that the Director of Planning and Development, in consultation with the Executive Member for Planning and Development, be authorised to make any necessary minor amendments to the proposed Main and Minor Modifications to the Plan, prior to submission to the Inspector, provided that these do not change the overall direction, shape or emphasis of the documents, and do not raise any significant new issues, and that all such amendments be notified to all Councillors; and

(e)       that the proposed Modifications to the Local Plan Part 2: Development Sites and Policies Plan, be endorsed as interim guidance to be afforded due weight in the determination of planning applications.