Agenda and minutes

The meeting will commence with a short service of prayers.

The meeting opened with prayers led by the Mayor’s Chaplain, the Reverend Nicky-Sue Terry from St Mary’s Church, Hook-with-Warsash.

Apologies for absence were received from Councillors D J Norris and P W Whittle, JP

To confirm as a correct record the minutes of the Council Meeting held on 8 June 2015.

RESOLVED that the Mayor be authorised to sign as a correct record the minutes of the meeting of the Council held on 8 June 2015.

The Mayor announced that the next charity events were a sponsored Round-the-Isle of Wight Bike Ride on Saturday 11 July and a summer garden party at 230 Botley Road, Burridge on 19 July.

The next charity tea party would be on Thursday 2 July with a talk by Keith Gibson on GAFIRS

The Executive Leader announced that a report on the Combined Authorities would be presented to the Council at its next meeting.  A possible model for Hampshire will be discussed by the Hampshire and Isle of Wight Local Government Association on 19 June to look at including the geography of the County of Hampshire with Portsmouth, Southampton the Isle of Wight.

The aim of the paper is not to remove powers from councils but to ask government to devolve powers and funding for services such as Job Centre Plus, economy, major transport infrastructure and health to a local level for democratic decision making.  The Executive Leader explained that the combined authority could work like the Partnership for Urban South Hampshire (PUSH) where the democratically elected Leaders of each council meet to make decisions.  Every council would have one vote on all matters.  The Executive Leader felt it was important that within any structure recognition should be given to the long established partnership operating between all councils in South Hampshire in terms of spatial planning matters enabling them to continue to fulfil their duty to co-operate.

Supporting Troubled Families Programme

The Executive Member for Public Protection advised Members that he had attended a seminar held by Hampshire County Council on their Supporting Troubled Families Programme.  During the presentation it was announced that Hampshire had achieved great success in Phase 1 and as such they are in a position to move forward onto Phase 2 - which is fully funded from the results of Phase 1. 

For Phase 2, the goal is to target 5,600 Hampshire families with multiple complex issues, delivering solutions that lead to lasting, positive change for families and communities.  One of the lessons learned from Phase 1 was there needs to be a co-ordinated multi-agency approach with local services working more effectively together.  I am sure Phase 2 will also be a great success.

Anti-Social Behaviour Conference

In his role as Chairman of Fareham’s Community Safety Partnership, the Executive member for Public Protection advised that he had attended an Anti-Social Behaviour Conference hosted by the Police Crime Commissioner Simon Hayes’ who gave his view on this subject, also from a victim of anti-social behaviour, and two reformed offenders who had been subject to anti-social behaviour Orders. 

At the meeting, the Commissioner and Partners’ gave a commitment to managing and preventing anti-social behaviour, and provided feedback from breakout groups who looked at the following topics: young people on ASB, the community remedy, the emergence of Cybercrime, the community trigger and hate crime. 

As a result of this Conference, the outcome from the Commissioner in relation to the Police Crime Plan is awaited.

To receive any declarations of interest from members in accordance with Standing Orders and the Council’s Code of Conduct.

There were no declarations of interest made at this meeting.

To receive any petitions presented by a member of the Council.

Note: any petition so presented will be dealt with in accordance with the Council’s petition scheme.

A petition containing 16 signatures was presented by Councillor P J Davies entitled “We the undersigned residents of Nashe Way request that Fareham Borough Council, as a matter of urgency, investigate the provision of additional much needed off street parking in the Nashe Way area”.

The Mayor advised that the petition would be dealt with in accordance with Fareham Borough Council’s petition scheme.

To receive any deputations of which notice has been given.

There were no deputations given at this meeting.

To receive, consider and answer questions on reports and recommendations of the Executive.  Minutes of the meetings of the Executive and a schedule of individual Executive member decisions are appended.

RESOLVED that the minutes of the Executive meeting held on 18 May 2015 be received.

RESOLVED that the Schedule of Individual Executive Member Decisions and Officer Delegated Decisions be received.

To receive, consider and answer questions on reports and recommendations of the meeting of the Scrutiny Board held on 21 May 2015.

To receive the minutes of the following Committees and to consider and answer questions on any reports and recommendations made.

RESOLVED that the minutes of the Licensing and Regulatory Affairs Committee held on 14 May 2015 be received.

RESOLVED that the minutes of the Planning and Development Policy Development and Review Panel held on 19 May 2015 be received.

RESOLVED that the minutes of the Public Protection Policy Development and Review Panel held on 26 May 2015 be received.

RESOLVED that the minutes of the Health and Housing Policy Development and Review Panel held on 28 May 2015 be received.

RESOLVED that the minutes of the Licensing and Regulatory Affairs Committee held on 2 June 2015 be received.

RESOLVED that the minutes of the Streetscene Policy Development and Review Panel held on 19 May 2015 be received.

To answer questions pursuant to Standing Order 17.2 for this meeting.

There were no questions submitted for this meeting.

Members will be informed, prior to the meeting, of any motion duly notified in accordance with Standing Order 15 but received after print and dispatch of the agenda.

There were no motions submitted for this meeting.

To make any changes in appointments to the seats on committees in accordance with the wishes of political groups.  Such appointments will take effect from xx/xx/xx

There were no changes to appointments to committees made at this meeting.

A report by the Monitoring Officer, deferred from Council meeting on 8 June 2015.

During a debate, Councillor Wood proposed an amendment to replace recommendation (a) with “the standard agenda items of Council meetings will be reviewed and amended to provide opportunities for effective debate and to encourage a more interactive and forward-looking meeting.” Having been duly seconded and following a debate on the amendment, the amendment was declared LOST, with 11 members voting in favour, 16 voting against and 1 abstention.

Although the amendment was lost, the Executive Leader suggested that the proposed amendment should be referred to the Constitutional Working group for consideration.

During a debate, Councillor Swanbrow proposed an amendment to the recommendation to include the protocol for Members raising questions at Scrutiny Board.  Having been duly seconded, the amendment was declared CARRIED, with no members voting against.

RESOLVED that

(a)       the practice of all Policy Development and Review Panel minutes being sent to Council for receiving be immediately stopped and that instead, these minutes are referred to the Scrutiny Board for questions on matters contained within the minutes:

(b)       any Member wishing to raise a question can do so by attending the Scrutiny Board meeting and putting the question verbally, or by submitting a written question or by email to the Chairman of the Scrutiny Board and the Vice Chairman at least 24 hours before the meeting; and

(c)       authorises the Monitoring Officer to make such consequential amendments to the text of the constitution as may be required.

The Council is asked to agree a proposed change to the 2015/16 schedule of meetings in relation to the Planning and Development Policy Development and Review Panel. It is proposed that the date for the meeting in September be changed from Tuesday 8 September to Monday 14 September 2015.

RESOLVED that the change to the 2015/16 schedule of meetings in relation to the date of the meeting of the Planning and Development Policy Development and Review Panel scheduled for Tuesday 8 September is changed to Monday 14 September is agreed.