Agenda and minutes

The meeting will commence with a short service of prayers.

The meeting opened with prayers led by the Mayor’s Chaplain, the Reverend MikeTerry from St Mary’s Church, Hook-with-Warsash.

Apologies for absence were received from Councillors N R Gregory, R H Price, JP, D L Steadman, D Whittingham and P W Whittle, JP.

To confirm as a correct record the minutes of the Council Meeting held in 14 May 2015.

RESOLVED that the Mayor be authorised to sign as a correct record the minutes of the meeting of the Council held on 14 May 2015.

The Mayor welcomed members of the public to this special meeting of the Council and thanked Councillors for assembling for this additional meeting.

The Mayor advised Members that the report at item 11 – Changes to Council Agenda Items will be deferred until the next Council meeting on 18 June.

The Mayor then explained the process to be followed for the meeting which is convened to deal with the adoption of the Local Plan Part 3 – The Welborne Plan, and Part 2 – The Development Sites and Policies Plan.

There was no Executive Leader’s announcement for this meeting.

There were no Executive Member’s announcements for this meeting.

To receive any declarations of interest from members in accordance with Standing Orders and the Council’s Code of Conduct.

There were no declarations of interest made at this meeting.

To receive any deputations of which notice has been given.

The Council received a deputation from Mr Shaun Cunningham in relation to Item 9 on the agenda, Adoption of Local Plan Part 3: The Welborne Plan.

A report of the Director of Planning and Development.

The comments of the deputation were taken into account during the consideration of this item (see minute 8 above).

Councillor T M Cartwright proposed that the provisions of Standing Order 19.4 be suspended to allow the Executive Leader and the Executive Member for Planning and Development to speak on this item for longer than five minutes and the Spokesman for the opposition group to speak for not more than ten minutes; and further that Standing Order 19.5 be suspended to allow the Executive Leader and the Executive Member for Planning and Development to speak more than once in order to respond to points raised in debate. Having been duly seconded, the proposal was RESOLVED.

It was proposed by Councillor S D T Woodward and seconded by Councillor K D Evans that the Council agrees that the Welborne Plan and the Welborne Policies Map be adopted. Following a debate on this item and in accordance with Standing Order 24.4 a recorded vote was requested. On being put to the meeting it was declared CARRIED, 19 members voting in favour (Councillors B Bayford, Mrs S M Bayford, Miss S Bell, T M Cartwright, P J Davies, Mrs M E Ellerton, K D Evans, G Fazackarley, Miss T Harper, Mrs C L A Hockley, T J Howard, L Keeble, A Mandry, Mrs K Mandry, D J Norris, Mrs S Pankhurst, D C S Swanbrow, N J Walker, and S D T Woodward), 4 members voting against (Councillors J V Bryant, Mrs P Bryant, Mrs K K Trott, C J Wood) and 2 members abstaining (Councillors J M Englefield and T G Knight).

RESOLVED that the Council approves:

(a)    that the Welborne Plan and the Welborne Policies Map be adopted, as attached at Appendix 3 and which incorporates:

                    i.       the Inspector’s main modifications to the Welborne Plan (Appendix 1); and

                  ii.       the minor modifications (Appendix 2 – Part 1) and subsequent minor changes (Appendix 2 – Part 2) to the Welborne Plan; and

(b)    that the Director of Planning and Development, in consultation with the Executive Member for Planning and Development, be authorised to publish and circulate in accordance with the statutory requirements, an adoption notice, a sustainability appraisal report (Appendix 4) and the adopted version of the Welborne Plan, as soon as reasonably practicable after adoption.

A report of the Director of Planning and Development.

Councillor T M Cartwright proposed that the provisions of Standing Order 19.4 be suspended to allow the Executive Leader and the Executive Member for Planning and Development to speak on this item for longer than five minutes and the Spokesman for the opposition group to speak for not more than ten minutes; and further that Standing Order 19.5 be suspended to allow the Executive Leader and the Executive Member for Planning and Development to speak more than once in order to respond to points raised in debate. Having been duly seconded, the proposal was AGREED.

It was proposed by Councillor S D T Woodward and seconded by Councillor K D Evans that the Council agrees that the Development Sites and Policies Plan and the Fareham Policies Map be adopted, including the list of minor corrections tabled at the meeting and appended to these minutes. Following a debate on this item and in accordance with Standing Order 24.4 a recorded vote was requested. On being put to the meeting it was declared CARRIED, unanimously (Councillors B Bayford, Mrs S M Bayford, Miss S Bell, J V Bryant, Mrs P Bryant ,T M Cartwright, P J Davies, Mrs M E Ellerton, J M Englefield, K D Evans, G Fazackarley, Miss T Harper, Mrs C L A Hockley, T J Howard, L Keeble, T G Knight , A Mandry, Mrs K Mandry, D J Norris, Mrs S Pankhurst, D C S Swanbrow, Mrs K K Trott, N J Walker, C J Wood and S D T Woodward).

RESOLVED that the Council approves:

(a)    that the Development Sites and Policies Plan and the Fareham Policies Map be adopted, as attached at Appendix 3 and which incorporates:

                    i.    the Inspector’s main modifications to the Development Sites and Policies Plan (Appendix 1); and

                  ii.    the minor modifications (Appendix 2 – Part 1) and subsequent minor changes (Appendix 2 – Part 2) to the Development Sites and Policies Plan; and

(b)    that the Director of Planning and Development, in consultation with the Executive Member for Planning and Development, be authorised to publish and circulate in accordance with the statutory requirements, an adoption notice, a sustainability appraisal report (Appendix 4) and the adopted version of the Development Sites and Policies Plan, as soon as reasonably practicable after adoption.

In addressing the meeting, Councillor K D Evans placed on record his thanks to all councillors for their input and involvement in discussions and debate over the years of preparatory work in the adoption of the plans. He also paid tribute to the efforts of the officers for the excellence of their work.

A report by the Monitoring Officer.

The Mayor advised that this item would be deferred to the next meeting of the Council on Thursday 18 June.