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Agenda and minutes

Venue: Council Chamber - Civic Offices

Contact: Democratic Services 

Items
No. Item

1.

Prayers

The meeting will commence with a short service of prayers.

Minutes:

The meeting was opened with Prayers led by the Mayor’s Chaplain, Father Roger Jackson of St Peter and St Paul’s Church, Fareham.

2.

Apologies for Absence

Minutes:

Apologies were received from Councillors K Barton, F Birkett and P Davies.

3.

Minutes pdf icon PDF 210 KB

To confirm as a correct record the minutes of the Council Meeting held on 25 July 2019.

Minutes:

RESOLVED that the Mayor be authorised to sign as a correct record the Minutes of the Council meeting held on 25 July 2019.

4.

Mayor's Announcements

Minutes:

The Mayor advised Members that her next two Tea Parties will be held on the 7th November when she will be hosting Annette McHugh who will be giving a talk on Working at the Wimbledon Tennis Tournament and on the 5th December when Bodyrox Productions will give a Winter Wonderland performance.

5.

Executive Leader's Announcements

Minutes:

The Executive Leader announced that the Fleet Air Arm Museum at Yeovilton, has long had an aspiration to rebuild and create an example of a Barracuda using as much original material as possible, collected from MOD approved crash site recoveries.

 

The Fairey Barracuda played a significant role in WW2 as a Royal Navy Torpedo bomber aircraft. More than 2500 were produced during World War II, with many operating from HMS Daedalus. However, there are no complete examples of this aircraft anywhere in the world.

 

The Executive Leader announced that during the National Grid IFA2 interconnector project there was a discovery of a Barracuda crash site in the Solent which has resulted in a huge amount of material that can be utilised in the Barracuda rebuild project at the Fleet Air Arm Museum.

 

The Executive Leader announced that on Tuesday 29 October a dedication plaque will be unveiled at The Barracuda Room in the Innovation Centre at Daedalus and the structural cockpit pipework sections will be on display in the Barracuda Room which are indicative of the condition of parts as they have been retrieved from the sea and the remarkable condition they can be returned to, for use in the rebuild project. A series of photographs will show the aircraft recovery process during the Summer of 2019.

 

The Executive Leader stated that the National Grid IFA2’s recognition and recovery of this significant source of parts has been vital to the progress of Fleet Air Arm Museum’s Barracuda rebuild project.

6.

Executive Members' Announcements

Minutes:

Health and Public Protection

 

Police and Crime Panel

The Executive Member for Health and Public Protection announced that he had attended the Police Crime Panel meeting on the 4th October where various items were discussed.  The Executive Member for Health and Public Protection advised Members that it has now been confirmed that 210 Police Officers (as agreed at the precept meeting in January) will be recruited with the first tranche of Officers being present on the streets in November this year.  It was also confirmed that there are currently 236 PCSO's, which is only 5 under the required number. Also, there have been 200 applicants for the current Detective recruitment, which is taking place at present.

 

The Executive Member for Health and Public Protection stated that the highlight of the meeting was an opportunity to question the Chief Constable, Olivia Pinkney.  He stated that we are very fortunate to have such an able Chief Constable and she answered all of the questions, including the difficult ones, really well.  The Chief Constable confirmed that the Police Force were under-staffed and under-funded but were coping very well under the circumstances. Productivity of the Hampshire Force is the best in the country and they have had 100% success rate in solving murders.  The Chief Constable’s main worries were an uplift in serious violence which could be contributed to the County lines drug problems and also the increase of assault on Police Officers especially with the effect this has on colleagues.  The Executive Member for Health and Public Protection advised that the Chief Constable had confirmed that, following the Government's announcement of 20,000 new Police Officers, Hampshire have now been given permission to recruit a further 156 (so with the 210 already mentioned this gives a total of 356). 

 

The Executive Member for Health and Public Protection stated that in Fareham we await to see what increases we will be awarded.  There has been a lot in the press recently about Police Officers only being recruited if they have a degree.  The Chief Constables had responded on this and explained that there are two routes to becoming a Police Officer, one is an Apprenticeship that takes 3 years and the individual would end up with a degree at the end of this period; the other route is normal recruitment, but those individuals will have an opportunity to study for a degree at Portsmouth University if they so wish.

 

Vanguard Intervention

The Executive Member for Health and Public Protection stated that from June to the end of September, 12 officers, either new to Fareham Borough Council or not previously involved in a Vanguard intervention, had been on a learning journey designed to help them apply the Vanguard Method to their working practices. 

 

The Executive Member for Health and Public Protection stated that following an initial classroom session, the officers went into a different service to their own to understand it from a Vanguard perspective. They then presented their learning and observations back to each other, the Chief Executive, the Director of Leisure and Community and myself. Following this, they applied The Vanguard Method to their own service and presented their findings.

 

Feedback from the officers was that this had been a very valuable learning experience and it was clear to all that much had been learned about other services and the application of Vanguard. The Executive Member for Health and Public Protection advised that the Council is now considering making this a template for introducing new people into the organisation in the future.

 

Streetscene

 

Recycling

The Executive Member for Streetscene announced that he is in receipt of a letter from Hampshire County Council in respect of their funding gap.

 

The Department for Economy, Transport and Environment have agreed a series of proposals as part of the HCC T21 savings programme in which they are looking to a £11.7m saving by 2021 which includes reducing the financial support of recycling credits.

 

The Executive Member for Streetscene stated that the Project Integra (PI) Memorandum of Understanding (MoU) was signed in 1997 and under the current arrangements Hampshire County Council pays fees towards recycling, however the MoU that governs the Project Integra partnership is no longer sustainable. As such, they are proposing to implement changes including ceasing to pay recycling credits for recycling; recharging each WCA the cost of disposing the contamination/non-recyclable material within their dry mixed recyclables deliveries and will retain the income from the sale of all MRF processed recyclables.  Hampshire County Council will continue to provide free of charge access for the DMR collections at the MRF.

 

The Executive Member for Streetscene stated that as the Council will loose out financially, there will be implications for Fareham Borough Council and its residents. 

 

The Executive Member for Streetscene informed Members that a letter has been sent to the Leader of Hampshire County Council requesting this is deferred until there is an outcome from the Waste Management Strategy.

 

Climate Change

The Executive Member for Streetscene announced the Council’s planned work in response to climate change and in particular carbon reduction.

 

The Executive Member for Streetscene reminded Members that the Executive Leader made a statement at the Executive on 26 September 2019 which advised that the Council is committed to achieving carbon neutrality in the delivery of its services by 2030, and that the Council would aspire to be carbon neutral in advance of that date.  The Executive Leader had advised that work would begin immediately on both the identification of short-term measures and the development of a long-term comprehensive Carbon Reduction Plan.  The Executive Leader also advised that a working group would be established to review the Council’s services to identify carbon reduction opportunities and develop a detailed action plan with timescales for implementation. 


The Executive Member for Streetscene advised Members that the Executive Leader has asked him to lead this working group which he is delighted to do, as an environmentalist, and wanted to provide Members with a further update regarding the detailed arrangements being put in place.  

 

The Executive Member for Streetscene stated that in order that the working group can fully appraise the carbon reduction opportunities across the Council’s services, and following discussion with the Chief Executive Officer, it has been decided that the group will include all the Council’s Directors.  The Executive Member for Streetscene will be supported by the Director of Planning and Regeneration as lead Director on this initiative and dedicated officer resource to undertake research and co-ordinate the programme will be secured.

 

The Executive Member for Streetscene stated that the next step will be for a report to be presented to the Executive early in the New Year which sets out the full scope of the work to be progressed.

 

The Executive Member for Streetscene indicated that the immediate priority will be on the development of the Council’s Carbon Reduction Plan and the identification of the Council’s carbon footprint, which will provide a baseline against which progress can be measured. However, attention will also be given by the working group to carbon reduction initiatives being progressed across the Borough, for example by Fareham’s businesses and community groups.  

 

As the working group identifies and develops proposals for inclusion in the Council’s Carbon Reduction Plan, these proposals will be reports to the Council’s Policy and Resources Scrutiny Panel for detailed scrutiny and review, prior to reporting to the Council’s Executive for any decision.  Given the keen public interest in climate change matters, the Council’s emerging proposals for carbon reduction will also be presented to residents at Community Action Team meetings for public feedback.

7.

Declarations of Interest

To receive any declarations of interest from members in accordance with Standing Orders and the Council’s Code of Conduct.

Minutes:

There were no Declarations of Interest made at this meeting.

8.

Presentation of Petitions

To receive any petitions presented by a member of the Council.

 

Note: any petition so presented will be dealt with in accordance with the Council’s petition scheme.

Minutes:

There were no petitions presented at this meeting.

9.

Deputations

To receive any deputations of which notice has been given.

Minutes:

At the invitation of the Mayor, Mr Paul Rogerson was invited to make his Deputation in respect of Taxi Licensing matters.

 

At the invitation of the Mayor, Anne Stephenson was invited to make her Deputation in respect of Climate Change.

 

At the invitation of the Mayor, Lesley Goddard was invited to make her Deputation in respect of Climate Change.

 

At the invitation of the Mayor, Meg Lampard was invited to make her Deputation in respect of Climate Change.

 

At the invitation of the Mayor, Tim Pratt was invited to make his Deputation in respect of Climate Change.

 

The Mayor thanked all of those who had made Deputations.

10.

Motions under Standing Order 15

Members will be informed, prior to the meeting, of any motion duly notified in accordance with Standing Order 15 but received after print and dispatch of the agenda.

10(1)

Notice of Motion received on 07 October 2019 from Councillor J Forrest

 

“Fareham Council notes:

That climate breakdown is being recognised as an emergency around the world;

 That the Intergovernmental Panel on Climate Change asserts that limiting Global Warming to 1.5°C may still be possible with ambitious action from national and sub-national authorities, civil society and the private sector;

That the House of Commons and a growing number of UK local authorities, including our County Council partner, have already passed 'Climate Emergency' motions;

 That Fareham Council has for many years been a leader in seeking to reduce carbon-based energy use and in promoting recycling of materials, and that the Executive Leader recently announced the intention to set up a working group tasked with moving to a carbon neutral position.

 

Fareham Council welcomes the Leader's statement to the Executive Meeting of September 26 and asserts that the proposed working group's goals should include:

 

1.    Make the Council’s activities net-zero carbon by 2030

 

2.    Achieve 100% clean energy across the Council’s full range of functions by 2030

 

3.    Ensure that all strategic decisions, budgets and approaches to planning decisions are in line with a shift to zero carbon by 2030.

 

4.    Support and work with the County Council, The Partnership for South Hampshire (PfSH) and voluntary agencies towards making the entire area zero carbon within the same timescale and convene a Citizens' Assembly to involve the wider population in the process.

 

5.    Request that the Council and partners take steps to proactively include young people in the process, ensuring that they have a voice in shaping the future;

 

6.    Report on the level of investment in the fossil fuel industry that our pensions plan and other investments have, and review the Council’s investment strategy to give due consideration to climate change impacts in the investment portfolio;

 

7.    Call on the UK Government to provide the powers, resources and help with funding to make this possible, and ask local MPs to do likewise;

 

8.    Consider other actions that could be implemented, including (but not restricted to): renewable energy generation and storage, encouraging alternatives to private car use, providing electric vehicle infrastructure and, increasing the efficiency of buildings, in particular to address fuel poverty; proactively using local planning powers to accelerate the delivery of net carbon new developments and communities.”

Minutes:

With the agreement of the Mayor, this item was brought forward on the Agenda.

A Notice of Motion was received from Councillor J Forrest:

“Fareham Council notes: That climate breakdown is being recognised as an emergency around the world;

That the Intergovernmental Panel on Climate Change asserts that limiting Global Warming to 1.5°C may still be possible with ambitious action from national and sub-national authorities, civil society and the private sector;

That the House of Commons and a growing number of UK local authorities, including our County Council partner, have already passed 'Climate Emergency' motions;

That Fareham Council has for many years been a leader in seeking to reduce carbon-based energy use and in promoting recycling of materials, and that the Executive Leader recently announced the intention to set up a working group tasked with moving to a carbon neutral position.

Fareham Council welcomes the Leader's statement to the Executive Meeting of September 26 and asserts that the proposed working group's goals should include:

 

1.    Make the Council’s activities net-zero carbon by 2030

 

2.    Achieve 100% clean energy across the Council’s full range of functions by 2030

 

3.    Ensure that all strategic decisions, budgets and approaches to planning decisions are in line with a shift to zero carbon by 2030.

 

4.    Support and work with the County Council, The Partnership for South Hampshire (PfSH) and voluntary agencies towards making the entire area zero carbon within the same timescale and convene a Citizens' Assembly to involve the wider population in the process.

 

5.    Request that the Council and partners take steps to proactively include young people in the process, ensuring that they have a voice in shaping the future;

 

6.    Report on the level of investment in the fossil fuel industry that our pensions plan and other investments have, and review the Council’s investment strategy to give due consideration to climate change impacts in the investment portfolio;

 

7.    Call on the UK Government to provide the powers, resources and help with funding to make this possible, and ask local MPs to do likewise;

 

8.      Consider other actions that could be implemented, including (but not restricted to): renewable energy generation and storage, encouraging alternatives to private car use, providing electric vehicle infrastructure and, increasing the efficiency of buildings, in particular to address fuel poverty; proactively using local planning powers to accelerate the delivery of net zero carbon new developments and communities.

 

Councillor J Forrest presented his Motion and indicated an additional word had been inserted into his original Motion to include the word “zero” in the last sentence at point 8.

 

This Motion was seconded by Councillor S Cunningham.

 

An amendment to this Motion was proposed by Councillor S D T Woodward which replaced wording in the fifth paragraph:

 

Fareham Council notes:

That climate breakdown is being recognised as an emergency around the world;

 

That the Intergovernmental Panel on Climate Change asserts that limiting Global Warming to 1.5°C may still be possible with ambitious action from national and sub-national authorities, civil society and the private sector;

 

That the House of Commons and a growing number of UK local authorities, including our County Council partner, have already passed 'Climate Emergency' motions;

 

That Fareham Council has for many years been a leader in seeking to reduce carbon-based energy use and in promoting recycling of materials, and that the Executive Leader recently announced the intention to set up a working group tasked with moving to a carbon neutral position.

 

Fareham Council welcomes the Leader's statement to the Executive Meeting of September 26 and notes that the working group will determine its own terms of reference, objectives and goals, taking into account the aspirations set out below:

 

1.     Make the Council’s activities net-zero carbon by 2030

 

2.     Achieve 100% clean energy across the Council’s full range of functions by 2030

 

3.     Ensure that all strategic decisions, budgets and approaches to planning decisions are in line with a shift to zero carbon by 2030.

 

4.     Support and work with the County Council, The Partnership for South Hampshire (PfSH) and voluntary agencies towards making the entire area zero carbon within the same timescale, and convene a Citizens' Assembly to involve the wider population in the process.

 

5.     Request that the Council and partners take steps to proactively include young people in the process, ensuring that they have a voice in shaping the future;

 

6.     Report on the level of investment in the fossil fuel industry that our pensions plan and other investments have, and review the Council’s investment strategy to give due consideration to climate change impacts in the investment portfolio;

 

7.     Call on the UK Government to provide the powers, resources and help with funding to make this possible, and ask local MPs to do likewise;

 

8.     Consider other actions that could be implemented, including (but not restricted to): renewable energy generation and storage, encouraging alternatives to private car use, providing electric vehicle infrastructure and, increasing the efficiency of buildings, in particular to address fuel poverty; proactively using local planning powers to accelerate the delivery of net carbon new developments and communities.

 

During debate on this item, Councillor J M Englefield declared a non-pecuniary interest as he supports Greenpeace.

 

Having duly been seconded by Councillor S D Martin the amended Motion was carried unanimously.

11.

Reports of the Executive

To receive, consider and answer questions on reports and recommendations of the Executive.  Minutes of the meetings of the Executive and a schedule of individual Executive member decisions are appended.

11(1)

Minutes of meeting Monday, 2 September 2019 of Executive pdf icon PDF 156 KB

Minutes:

RESOLVED that the Minutes of the meeting of the Executive held on Monday 2 September 2019 be received.

11(2)

Minutes of meeting Thursday, 26 September 2019 of Executive pdf icon PDF 227 KB

Minutes:

RESOLVED that the Minutes of the meeting of the Executive held on Monday 26 September 2019 be received.

 

11(3)

Minutes of meeting Monday, 7 October 2019 of Executive pdf icon PDF 148 KB

Minutes:

RESOLVED that the Minutes of the meeting of the Executive held on Monday 7 October 2019 be received.

 

11(4)

Schedule of Individual Executive Member and Officer Delegated Decisions pdf icon PDF 120 KB

Minutes:

RESOLVED that the Schedule of Individual Executive Member and Officer Delegated Decisions be received.

12.

Reports of Other Committees

To receive the minutes of the following Committees and to consider and answer questions on any reports and recommendations made.

12(1)

Minutes of meeting Wednesday, 17 July 2019 of Planning Committee pdf icon PDF 317 KB

Minutes:

RESOLVED that the Minutes of the Planning Committee held on Wednesday 17 July 2019 be received.

12(2)

Minutes of meeting Wednesday, 21 August 2019 of Planning Committee pdf icon PDF 293 KB

Minutes:

RESOLVED that the Minutes of the Planning Committee held on Wednesday 21 August 2019 be received.

 

12(3)

Minutes of meeting Wednesday, 18 September 2019 of Planning Committee pdf icon PDF 218 KB

Minutes:

RESOLVED that the Minutes of the Planning Committee held on Wednesday 18 September 2019 be received.

 

12(4)

Minutes of meeting Tuesday, 15 October 2019 of Licensing and Regulatory Affairs Committee pdf icon PDF 157 KB

Minutes:

RESOLVED that:

 

a)    the Minutes of the Licensing and Regulatory Affairs Committee held on Tuesday 15 October 2019 be received; and

 

b)    the recommendation in respect of item 6 – Final Polling District and Polling Places Review Report of the Committee be dealt with at item 17 of the agenda.

 

12(5)

Minutes of meeting Monday, 22 July 2019 of Audit and Governance Committee pdf icon PDF 162 KB

Minutes:

RESOLVED that the Minutes of the Audit and Governance Committee held on Monday 22 July 2019 be received.

 

12(6)

Minutes of meeting Monday, 23 September 2019 of Audit and Governance Committee pdf icon PDF 157 KB

Minutes:

RESOLVED that:

 

a)    the Minutes of the Audit and Governance Committee held on Monday 23 September 2019 be received; and

 

b)    the recommendations contained in Minute 8 – Review of Financial Regulations, be accepted and the Council agrees the proposed changes as set out in Appendices A, B and C.

 

13.

Reports of the Scrutiny Panels

To receive, consider and answer questions on reports and recommendations of the meetings of the Scrutiny Panels.

13(1)

Minutes of meeting Thursday, 18 July 2019 of Streetscene Scrutiny Panel pdf icon PDF 158 KB

Minutes:

RESOLVED that the Minutes of the Streetscene Scrutiny Panel held on Thursday 18 July 2019 be received.

 

13(2)

Minutes of meeting Friday, 30 August 2019 of Planning and Development Scrutiny Panel pdf icon PDF 156 KB

Minutes:

RESOLVED that the Minutes of the Planning and Development Scrutiny Panel held on Friday 30 August 2019 be received.

13(3)

Minutes of meeting Monday, 23 September 2019 of Leisure and Community Scrutiny Panel pdf icon PDF 99 KB

Minutes:

RESOLVED that the Minutes of the Leisure and Community Scrutiny Panel held on Monday 23 September 2019 be received.

14.

Questions under Standing Order 17.2

To answer questions pursuant to Standing Order 17.2 for this meeting.

Minutes:

There were no Questions received for this meeting.

15.

Appointments to Committees

To make any changes in appointments to the seats on committees in accordance with the wishes of political groups.  Such appointments will take effect from 25 October 2019.

Minutes:

There were no changes made to the appointments to Committees.

16.

Schedule of Committee Meetings 2019/20 pdf icon PDF 83 KB

A report by the Head of Democratic Services.

Additional documents:

Minutes:

A revised Schedule of Council, Committee and Panel meetings for 2020/21 was tabled at the meeting.

 

RESOLVED that the Schedule of Council, Committee and Panel meetings for 2020/21, as set out in the tabled item, be approved.

17.

Final Polling District and Polling Places Review pdf icon PDF 177 KB

A report by the Head of Democratic Services.

Additional documents:

Minutes:

RESOLVED that the Scheme for Polling District and Polling Places 2019, as set out at Appendix A to the report, be approved.

 

 




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