Agenda, decisions and minutes

There were no apologies given for this meeting.

To confirm as a correct record the minutes of the meeting of the Executive held on 03 June 2024.

RESOLVED that the minutes of the meeting of the Executive held on 03 June 2024 be confirmed and signed as a correct record.

There were no Executive Leader announcements.

To receive any declarations of interest from members in accordance with Standing Orders and the Council’s Code of Conduct.

There were no declarations of interest made at this meeting.

There were no petitions submitted at this meeting.

To receive any deputations, of which notice has been lodged.

There were no deputations submitted at this meeting.

To receive any references from the committees or panels held.

The following references from other committees were received:

Housing Scrutiny Panel – 27 June 2024

Minute 8: Tenant Engagement Strategy

The Panel received a report by the Director of Housing which provided Members with an overview of the Draft Tenant Engagement Strategy.  The draft Strategy sets out the approach the Council will take to improve how it listens to, and works with, tenants in response to the new regulatory requirements set out by the Regulator of Social Housing.

The Panel discussed whether the Strategy would apply to residents who are on the Housing Register but are currently living in private accommodation.  Officers advised that this could be considered but it would be important to manage expectations carefully.

The Panel was supportive of the Strategy and felt that it made a very good start for the Council to expand its engagement with tenants.

RESOLVED that the Housing Scrutiny Panel notes the content of the report and puts forward the comments, as detailed above, to the Executive for consideration.

This was considered at item 9(1) on the agenda.

Health & Public Protection Scrutiny Panel – 27 June 2024

Minute 6: Anti-Social Behaviour Policy

The Panel considered a report by the Director of Neighbourhoods which presented the draft Anti-Social Behaviour policy for comment prior to it being presented to the Executive for consideration.

The Panel paid particular attention to the definition of anti-social behaviour, as detailed in the draft policy and considered whether it should be more closely aligned with the definitions as laid out in the Anti-social Behaviour, Crime and Policing Act 2014. Following discussion, Members felt that it is more important to ensure that no one is inadvertently excluded from accessing help under the policy because the definitions are too prescriptive. It was felt that it may in fact be beneficial to broaden the definitions of anti-social behaviour to make it clear that it includes issues such as graffiti and trespass.  It was also suggested that the policy should reference areas like misogyny and specifically reference gender-based issues and sexual harassment.

RESOLVED that the Health and Public & Protection Scrutiny Panel notes the content of the report, passes the comments, as detailed above, to the Executive for consideration and recommends that the draft policy be approved for a suitable period of consultation.

This was considered at item 10(1) on the agenda.

To make appointments to the following Bodies for the 2024/25 Municipal year:

(i)            Partnership for South Hampshire (PfSH) Joint Committee representative.  (The current representative appointed by the Executive is Councillor S D Martin. There is currently no deputy representative appointed)

(ii)          Welborne Community Forum.  (On 04 July 2022, the Executive appointed the Executive Leader, Councillor S D T Woodward as Chairman, the Executive Member for Planning & Development, Councillor S D Martin as Vice-Chairman with the Chairman of the Planning & Development Scrutiny Panel, Councillor M Daniells, the ward Councillor for Fareham North, Mrs P M Bryant, and the ward Councillor for Fareham East, Mrs K K Trott, also appointed to the Forum as Fareham Borough Council Members. )

At the invitation of the Executive Leader, Councillor P W Whittle addressed the Executive on this item.

RESOLVED that the Executive makes the following appointments for the 2024/25 Municipal year:

(i)            Partnership for South Hampshire (PfSH) Joint Committee – Councillor I J Bastable as deputy Representative.

(ii)          Welborne Community Forum – Executive Leader Councillor S D Martin as Chairman, the Executive Member for Planning and Development, Councillor M Daniells, as Vice Chairman with the Chairman of the Planning and Development Scrutiny Panel, Councillor  T L Ellis, Councillor P M Bryant, the ward Councillor for Uplands and Funtley and Councillor A West, the ward Councillor for Wallington and Downend also appointed to the Forum as Fareham Borough Council Members.

A report by the Director of Housing.

The comments of the Housing Scrutiny Panel were taken into account in considering this item.

RESOLVED that the Executive  agrees that:

(a)  the new draft Tenant Strategy, as provided in Appendix A to the report, to be circulated for public consultation; and

(b)  the Director of Housing be authorised, following consultation with the Executive Member for Housing, to make any necessary minor amendments to the draft Tenant Engagement Strategy, prior to publication, provided these do not change the overall direction or emphasis of the Strategy.

A report by the Director of Neighbourhoods.

The comments of the Health and Public Protection Scrutiny Panel were taken into account in considering this item.

RESOLVED that the Executive agrees the proposed draft Policy for a period of consultation.  Following the consultation period, the policy will be brought back to a future meeting of the Executive for adoption.

A report by the Director of Planning and Regeneration.

RESOLVED that the Executive:

(a)  notes the progress made in supporting the delivery of self and custom build homes in the Borough; and

(b)  approves the implementation of the future actions set out in the Action Plan Review attached at Appendix A to the report, subject to inclusion of a further action to undertake further engagement to promote the opportunity for self-build and custom housebuilding within the Borough and encourage interested individuals and organisations to register their interest.

A report by the Assistant Director (Finance & ICT).

RESOLVED that the Executive agrees that the revised Regulation of Investigatory Powers Act 2000 (RIPA) – Corporate Policy and Procedures attached at Appendix A to the report be approved.

A report by the Assistant Director (Finance and ICT).

RESOLVED that the Executive:

(a)  approves that the General Fund capital programme for 2023/24 be financed as set out in the report;

(b)  agrees that the additional expenditure incurred, amounting to £58,989 be financed retrospectively from unallocated capital resources;

(c)  agrees to add £281,000 to the capital programme for a new filtration system at Holly Hill Leisure Centre with the unfunded element of £64,325 to be funded from capital reserves; and

(d)  notes the treasury management activity for 2023/24.

A report by the Assistant Director (Finance & ICT).

RESOLVED that the Executive notes the content of the report.

To consider whether it is in the public interest to exclude the public and representatives of the Press from the remainder of the meeting on the grounds that the matters to be dealt with involve the likely disclosure of exempt information, as defined in Paragraph 3 of Part 1 of Schedule 12A of the Local Government Act 1972.

RESOLVED that it is in the public interest to exclude the public and representatives of the Press from the remainder of the meeting on the grounds that the matters to be dealt with involve the likely disclosure of exempt information, as defined in Paragraph 3 of part 1 of Schedule 12A of the Local Government Act 1972.

A report by the Director of Planning and Regeneration.

RESOLVED that the Executive agrees the recommendations (a) and (b) as detailed in the confidential report.

A report by the Director of Planning and Regeneration.

RESOLVED that the Executive agrees the recommendations (a) to (g) as detailed in the confidential report.