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Agenda, decisions and minutes

Venue: Collingwood Room - Civic Offices

Contact: Democratic Services 

Items
No. Item

1.

Apologies for Absence

Minutes:

There were no apologies given for this meeting.

2.

Minutes

To confirm as a correct record the minutes of the meeting of Executive held on 10 February 2014.

Minutes:

RESOLVED that the minutes of the meeting of the Executive held on 10 February 2014 be confirmed and signed as a correct record.

 

3.

Executive Leader's Announcements

Minutes:

There were no announcements made by the Executive Leader at this meeting.

4.

Declarations of Interest

To receive any declarations of interest from members in accordance with Standing Orders and the Council’s Code of Conduct.

Minutes:

There were no declarations of interest made at this meeting.

5.

Petitions

Minutes:

There were no petitions submitted at this meeting.

6.

Deputations

To receive any deputations, of which notice has been lodged.

Minutes:

The Executive received a deputation from Mrs Mary Dunne in relation to item 8(1) – Housing Allocations Policy and was thanked accordingly.

 

The Executive received a deputation from Mr Raymond Hale in relation to item 9(2) – Community Action Fareham Service Level Agreement and was thanked accordingly.

 

The Executive Leader agreed to bring these items for consideration forward on the agenda.

 

7.

Minutes / References from Other Committees

To receive any reference from the committees or panels held.

Minutes:

There are no Minutes/References from Other Committees to be reported at this meeting.

8.

Health and Housing

8(1)

Housing Allocations Policy

A report by the Director of Community.

Minutes:

The comments of the deputee were taken into account in determining this item.

 

At the invitation of the Executive Leader, Councillor P J Davies addressed the Executive on this item.

 

Following a debate on the item, it was proposed that the Housing Allocations Policy be amended to ensure that current tenants be treated in the same way as new and existing applicants for housing.

 

RESOLVED that the Executive approves the amendments to the Housing Allocations Policy, as appended to the report, for implementation from 1 April 2014, subject to the further amendment of the policy to ensure that couples currently living in Fareham Borough Council bedsit accommodation being allowed to remain on the housing waiting list and considered to be in housing need; and that the policy be reviewed in six months.

9.

Leisure and Community

9(1)

Westbury Manor Museum - Hampshire Solent Cultural Trust Proposals

A report by the Director of Community.

Minutes:

RESOLVED that the Executive approves:

 

a)    a three year funding agreement between Fareham Borough Council and Hampshire County Council for the provision of the museum service in Westbury Manor from 1 April 2014;

 

b)    a 10% reduction in the Councils current level of financial contribution to the cost of the service which will result in a payment of £64,530 per annum for the duration of the three year agreement;

 

c)    that the Council continues loaning the bier hand cart to Hampshire County Council from the formation date of the Trust for not less than 25 years duration so that Hampshire County Council may, in turn, loan this item to the Trust; and

 

d)    that Hampshire County Council and Fareham Borough Council develop a strategic vision for the integration of cultural facilities in the Borough of Fareham.

9(2)

Community Action Fareham Service Level Agreement

A report by the Director of Community.

Minutes:

The comments of the deputee were taken into account in determining this item.

 

RESOLVED that the Executive agrees to:

 

a)    extend the existing SLA for a further period of twelve months, until 31 March 2015;

 

b)    a reduction of 2% in the Council’s grant to CAF, in line with the reduction implemented by Hampshire County Council;

 

c)    ring-fence £10,000 of the grant funding for the establishment of an Enabling Fund to respond to emerging community need; and

 

d)    delegate authority to the Executive Member for Leisure & Community to approve the award of the enabling funding for any initiative brought forward by CAF.

 

10.

Policy and Resources

10(1)

Business Rate Relief

A report by the Director of Finance and Resources.

Minutes:

RESOLVED that the Executive agrees:

 

(a)       to vary the Charitable Relief Policy to allow relief to be granted in the specific circumstances detailed in the report; and

 

(b)       to delegate the award of the discretionary relief, as detailed in the report, to officers in accordance with relevant guidance issued by Government.

10(2)

Daedalus Investment Project - Progress Report

A report by the Director of Finance and Resources.

Minutes:

RESOLVED that the Executive notes the progress made to date on the Daedalus Investment Project.

 

10(3)

Efficiency Savings

A report by the Chief Executive Officer.

Minutes:

RESOLVES that the Executive:

 

(a)       notes the proposed reductions in the staffing establishment, as set out in the report;

 

(b)       agrees the proposal to meet redundancy costs from existing establishment budgets;

 

(c)        agrees the savings under the headings “procurement” and “proceeds”; and

 

(d)       agrees that the confidential Appendix A be no longer treated as exempt information and be open for public inspection.

 

11.

Exclusion of Public and Press

To consider whether it is in the public interest to exclude the public and representatives of the Press from the remainder of the meeting on the grounds that the matters to be dealt with involve the likely disclosure of exempt information, as defined in Paragraph 3 of Part 1 of Schedule 12A of the Local Government Act 1972.

Minutes:

RESOLVED that in accordance with the Local Government Act 1972 the Public and Press be excluded from the remainder of the meeting, as the Executive considers that it is not in the public interest to consider the matters in public on the grounds that they will involve the disclosure of exempt information, as defined in Paragraph 3 of Part 1 of Schedule 12A of the Local Government Act.

12.

Policy and Resources

12(1)

Development of Environmental Health Partnership

A report by the Director of Regulatory and Democratic Services.

Minutes:

RESOLVED that the Executive, subject to a favourable decision by Gosport Borough Council, agrees to:

 

a)        enter into an agreement with Gosport Borough Council for the delivery of environmental health functions as set out in this report;

b)        agree to the transfer of Gosport’s environmental health staff to Fareham under the Transfer of Undertakings (Protection of Employment) (TUPE) Regulations;

c)         deliver the environmental health function to both Councils through the Fareham and Gosport Environmental Health Partnership; and

d)        delegate authority to the Chief Executive Officer after consultation with the Executive Leader to enter into such agreements and undertake all ancillary matters as necessary and on such terms as are reasonable. 

12(2)

Irrecoverable Debts

A report by the Director of Finance and Resources.

Minutes:

RESOLVED that the debts listed in Appendix A to the report, be written off as irrecoverable.

 

 

 




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