Agenda, decisions and minutes

There were no apologies for absence given for this meeting.

To confirm as a correct record the minutes of the meeting of Executive held on 03 December 2018.

RESOLVED that the minutes of the meeting of the Executive held on 03 December 2018 be confirmed and signed as a correct record.

There were no Executive Leader announcements made at this meeting.

To receive any declarations of interest from members in accordance with Standing Orders and the Council’s Code of Conduct.

There were no declarations of interest made at this meeting.

There were no petitions submitted at this meeting.

To receive any deputations, of which notice has been lodged.

The Executive received deputations in relation to item 9(1) – Council’s Response to Submission (Regulation 16) Titchfield Neighbourhood Plan from Mr Colin Wilson-Smith representing the Titchfield Neighbourhood Forum and from Mr Nick Girdler, representing the Titchfield Village Trust.

To receive any reference from the committees or panels held.

There were no references from other committees received at this meeting.

A report by the Head of Leisure and Corporate Services.

RESOLVED that the Executive agrees the award of a matched funding grant of £16,000 to Sarisbury Athletic Cricket Club to reconfigure the changing rooms at their clubhouse at Allotment Road Recreation Ground, Sarisbury, subject to:

(a)  Sarisbury Athletic Cricket Club producing the final detailed plans, in addition to written consents and permissions from Planning and Building Control;

(b)  Sarisbury Athletic Cricket Club agreeing terms for community use as set out in the Community Fund Agreement in Appendix A and Community Fund Award letter as set out in Appendix B; and

(c)  Sarisbury Athletic Cricket Club providing written acknowledgement of a successful application to the Hampshire County Council Community Buildings Fund for the £16,000 to match Fareham Borough Council’s contribution.

A report by the Director of Planning and Regulation.

The Executive received deputations in respect of this item from Mr Colin Wilson-Smith representing Titchfield Neighbourhood Forum and from Mr Nick Girdler representing the Titchfield Village Trust (see minute 6).

The Executive Leader agreed to bring forward this item on the agenda.

RESOLVED that:

(a)  the Executive approves the Council’s response to the Submission (Regulation 16) Titchfield Neighbourhood Plan; and

(b)  the Director of Planning and Regulation be authorised to make any necessary minor amendments, following consultation with the Executive Member for Planning and Development, prior to the deadline of the Submission Neighbourhood Plan consultation (11^th January 2019), provided these do not change their overall direction, shape or emphasis.

A report by the Director of Finance and Resources.

At the invitation of the Executive Leader, Councillor R H Price, JP addressed the Executive on this item.

A tabled item was presented in respect of this item to clarify the Council Tax discount information contained in paragraph 11 of the report.

Tabled items were also presented in respect of Appendices A, B and E to the report to correct the allocation of expenditure under the Executive Portfolio headings.

RESOLVED that the Executive:

Financial Forecasts (MTFS)

(a)      approves the Medium-Term Finance Strategy for the period 2018/19 to 2022/23, as set out at Appendix E to the report; including the adoption of the Opportunities Plan and the allocation of funding of £600,000 during 2019/20 and 2020/21, required to deliver the Plan.

(b)      approves the change to the Council’s Council Tax Exemption Policy, as part of the Opportunities Plan, as outlined in paragraph 12.

(c)       agrees to submit the updated Pay Policy, annexed to the Medium-Term Finance Strategy at Annex C, to Council for approval;

Revenue Budgets

(d)      approves the revised 2018/19 general fund revenue budget, amounting to £8,440,500, as set out in Appendix A and B to the report;

(e)      approves the proposed fees and charges for 2019/20, as set out in Appendix D to the report;

(f)        approves the base 2019/20 general fund revenue budget amounting to £8,666,400, as set out in Appendix A and B to the report;

Capital Programme

(g)      approves the capital programme for the period 2018/19 to 2022/23, amounting to £39,229,000 as set out at Appendix C to the report;

Contract Variation

(h)      notes the variations that have been made to the contract sum awarded to LDA Design Consulting Limited, for the Placemaking Strategy work for Welborne Garden Village, as outlined in paragraphs 23-26.

A report by the Director of Finance and Resources.

RESOLVED that the Executive agrees that:

(a)  funding of £5.0m is approved to construct new industrial/business units at Faraday Business Park, and

(b)  appointment of a contractor for the development is delegated to the Director of Finance and Resources following consultation with the Executive Member for Policy and Resources.