Agenda, decisions and minutes

There were no apologies for absence given for this meeting.

To confirm as a correct record the minutes of the meeting of Executive held on 07 January 2019.

RESOLVED that the minutes of the meeting of the Executive held on 07 January 2019 be confirmed and signed as a correct record.

Daedalus Gate Guardian

The Executive Leader announced that the Executive has previously agreed in principle to erect a large and distinctive piece of art work known as a ‘Gate Guardian’ at Daedalus.  The procurement of a skilled contractor to design, build and install a Gate Guardian at Daedalus will begin this month.  Experience of creating large scale art projects and the artistic merit of proposals will form important elements of the initial assessment.  A number of preferred designs will be presented for a public vote in the spring, with the winning design installed by summer 2020.

75^th Anniversary of D-Day

The Executive Leader announced that, following a successful community event that attracted over 2,500 visitors to commemorate the 100^th anniversary of flying at Daedalus, the Council is planning a second event at Daedalus to commemorate the 75^th anniversary of D-Day.

The event will take place over two days, Saturday 8^th and Sunday 9^th June.  It will provide an opportunity for people to visit the airfield, see aircraft landing and taking off, view a range of static aircraft and participate in a community event with many attractions and activities.

A further report will be presented to the March Executive with more details.

Local Plan

The Executive Leader announced that further to his announcement at the Executive meeting on 05 November 2018, he would like to provide an update on the progression of the Local Plan.  Parties were reminded that at that meeting, the Executive agreed to the Council’s response to the Government’s ‘Technical consultation on updates to national planning policy and guidance’ which included proposed changes to local housing need assessment and housing land supply.  Unfortunately, the Government has not yet made any announcement in relation to the introduction of these changes, or disregard or not of ONS figures, which means that there remains continued uncertainty as to the housing requirement that the Council should be planning for through the Local Plan.  Regardless of these uncertainties, it is considered important the Council has a clear and transparent timetable for the preparation of the Local Plan and officers have therefore been asked to present a report providing an updated Local Development Scheme to the March meeting of the Executive.

To receive any declarations of interest from members in accordance with Standing Orders and the Council’s Code of Conduct.

There were no declarations of interest made at this meeting.

There were no petitions submitted at this meeting.

To receive any deputations, of which notice has been lodged.

There were no deputations made at this meeting.

To receive any reference from the committees or panels held.

Policy and Resources Scrutiny Panel – 17 January 2019

Minute 8 - Finance Strategy, Capital Programme, Revenue Budget and Council Tax 2019-20

The Panel considered a report by the Director of Finance and Resources and received a presentation, (attached as Appendix A to the minutes), from the Head of Finance and Audit and the Finance Manager which focused on the key areas of interest from the report.

The Panel commented on the fees and charges set out in Appendix D to the Executive report. It was noted that in some instances the percentage increase did not seem to be in-line with other similar fees or charges, and that it would be useful for additional information to be provided with each set of figures as to what the actual monetary increase would be for the Council from these increased fees and charges.

RESOLVED that the Panel:-

(a)  thank the Head of Finance and Audit, and the Finance Manager for their informative presentation; and

(b)  supports the resolutions reached by the Executive at its meeting on 07 January 2019.

This item is listed at Agenda item 9(1) for consideration by the Executive.

Policy and Resources Scrutiny Panel – 17 January 2019

Minute 9 – Housing Revenue Account Budget and Capital Plans 2019-20

The Panel considered a report by the Director of Finance and Resources on the Housing Revenue Account Budget and Capital Plans 2019-20.

RESOLVED that the Panel had no proposals or comments to make to the Executive.

This item is listed at Agenda Item 9(2) for consideration by the Executive.

Policy and Resources Scrutiny Panel – 17 January 2019

Minute 10 – Review of the Council’s Vision and Outline Strategy for Daedalus

The Panel considered a report and received a presentation by the Director of Finance and Resources on a review of the Council’s vision and outline strategy for Daedalus.

The presentation (attached as Appendix B to the minutes) outlined the objectives that were originally set out in the strategy, outlined the changes that have taken place since the Vision was adopted in 2015 and the plans for the future.

At the Invitation of the Chairman, Councillor S D T Woodward, Executive Member for Policy and Resources addressed the Panel on this item.

Members congratulated everyone who has been involved with the development of Daedalus and noted the continued success that Daedalus is achieving.

RESOLVED that:-

(a)  the Director of Finance and Resources be thanked for his informative presentation; and

(b)  the Executive be asked to note that the Panel expressed support for the vision for Daedalus and the Priorities for the next 5 years, and hope that this continues to be a success in the future.

This item is listed at Agenda Item 9(3) for consideration by the Executive

A report by the Managing Director of Fareham Housing.

During the discussion of this item, the Executive Leader moved that the meeting temporarily go into private session to enable Members to ask questions about the information contained in the confidential Appendix to the report.

RESOLVED that in accordance with the Local Government Act 1972 the public and Press be excluded from this section of the meeting on the grounds that the matters to be dealt with involve the likely disclosure of exempt information, as defined in Paragraph 1 and 3 of Part 1 of Schedule 12A of the Local Government Act 1972.

Following discussion of the information contained in the confidential Appendix to the report, the meeting moved back into public session.

RESOLVED that the Executive awards a contract to the contractor achieving the highest scoring tender based on cost/quality/service as detailed in the confidential Appendix to the report.

A report by the Director of Finance and Resources.

A tabled item was presented in respect of this item to clarify that the Council Tax payment of £160.22 per Band D property will apply for the 2019/20 municipal year and not 2018/19 as stated in the Executive Summary section of the report.  

A tabled item was also presented to correct paragraph 21 of the report to show that the net rates payable from National Non-Domestic Rates for 2019/20 (after Transitional arrangements and reliefs) is £42,307,239.

RESOLVED that the Executive approves and recommends to the meeting of the Council to be held on 22 February 2019:

(a)  the capital programme and financing of £39,973,000;

(b)  an overall revised revenue budget for 2018/19 of £8,440,500;

(c)  a revenue budget for 2019/20 of £8,666,400;

(d)  the remainder of the surplus in the spending reserve remains in the reserve to cover the anticipated future funding shortfalls as set out in paragraphs 16-19;

(e)  a council tax for Fareham Borough Council for 2019/20 of £160.22 per band D property, which represents a £5.00 increase when compared to the current year and is within referendum limits; and

(f)   an unchanged Council Tax Support scheme for 2019/20.

A report by the Director of Finance and Resources.

RESOLVED that the Executive approves and recommends to the meeting of the Council to be held on 22 February 2019 that:

(a)  rents be approved for Council Dwellings as set out in paragraph 17 with effect from 1 April 2019;

(b)  rents for Council garages be increased by 4.2% with effect from 01 April 2019;

(c)  the revised budget for 2018/19 be approved;

(d)  the base budget for 2019/20 be approved; and

(e)  the capital programme and financing for 2018/19 to 2022/23 be approved.

A report by the Director of Finance and Resources.

RESOLVED that the Executive:

(a)  considers the progress made in delivering the adopted Vision for Daedalus;

(b)  agrees the priorities and action plan for the period 2019-2023; and

(c)  requests officers to undertake a range of actions to publicise the Council’s plans and encourage feedback.

A report by the Director of Finance and Resources

RESOLVED that the Executive:

(a)  endorses the draft Treasury Management Strategy and Capital Strategy for 2019-20, attached as Appendix A and B to the report; and

(b)  agrees to submit the report to Council for approval.

A report by the Head of Leisure and Corporate Services.

RESOLVED that the Executive adopts the Unreasonable Complaint Behaviour Policy, as set out in Appendix B to the report.  

A report by the Head of Leisure and Corporate Services.

RESOLVED that the Executive notes the content of the report.