Agenda, decisions and minutes

There were no apologies for absence received at this meeting.

To confirm as a correct record the minutes of the meeting of the Executive held on 01 April 2019.

RESOLVED that the minutes of the meeting of the Executive held on 01 April 2019 be confirmed and signed as a correct record.

There were no Executive Leader announcements.

To receive any declarations of interest from members in accordance with Standing Orders and the Council’s Code of Conduct.

There were no declarations of interest made at this meeting.

There were no petitions submitted at this meeting.

To receive any deputations, of which notice has been lodged.

There were no deputations made at this meeting.

To receive any references from the committees or panels held.

Planning and Development Scrutiny Panel – 10 May 2019

Minute 6 – Current position on Housing Delivery Test

The Panel considered a report along with supporting slides on the current Housing Delivery Test position delivered by the Principal Planner (Strategy and Regeneration).

The Principal Planner (Strategy and Regeneration) took Members of the Panel through the report, clarifying areas in more detail. Members asked questions for clarification and again stressed their concern with how the Council is to meet the ever-increasing Housing Delivery Figures. The Head of Planning Strategy and Regeneration, addressed the Panel to advise that Central Government are working to encourage all Local Authorities to diversify the products available on the market and this along with a higher level of permissions should assist in increasing delivery rates.

RESOLVED that the Planning and Development Scrutiny Panel considered the contents of the report for information.

This item is listed at Agenda item 10(2) for consideration by the Executive

Minute 7 – Local Plan – Issues and Options

The Panel received a report by the Head of Planning and Regeneration on the Local Plan – Issues and Options.

Councillor G Fazackarley declared a personal interest on this item as he works for the First Bus Group.

Councillor P Davies left the meeting during discussions on this item.

At the invitation of the Chairman Councillor K D Evans joined in discussions on this item.

At the invitation of the Chairman Councillor Mrs K K Trott joined in discussions on this item.

At the invitation of the Chairman Councillor R H Price, JP joined in discussions on this item.

The Principal Planner (Strategy and Regeneration) took Members through the report, asking Members to recommend any; additions, amendments or deletions to the consultation document, focusing on each heading in turn.

The recommendations for additions, amendments and deletions made by the Planning and Development Scrutiny Panel are appended to these Minutes as Appendix 1.  These recommendations will be referred to the meeting of the Executive to be held on Monday 13 May 2019.

RESOLVED that, having considered the contents of the report, the Planning and Development Scrutiny Panel agrees to refer the recommendations appended to the minutes as Appendix 1 to the meeting of the Executive to be held on Monday 13 May 2019.

This item is listed at Agenda item 10(1) for consideration by the Executive

The Executive Leader is invited to confirm the appointment of Executive Members to the areas of Executive responsibility, as advised at the Annual Council meeting.

The Executive Leader confirmed that his decision to appoint Executive members to the areas of responsibility, as advised at the Annual Council meeting on 09 May 2019, for the municipal year 2019/20 was as follows:

Planning and Development – Councillor K D Evans

Leisure and Community – Councillor Miss S Bell

Housing – Councillor F W Birkett

Health and Public Protection - Councillor T M Cartwright, MBE

Streetscene – Councillor S D Martin

Policy and Resources – Councillor S D T Woodward

To appoint Executive Members to the following bodies for 2019/20:

(i)            Portchester Crematorium Joint Committee (in 2018/19, the Executive appointed Councillors K D Evans and S D Martin) (N.B In the past, the Executive has not appointed ‘substitute’ members to this Joint Committee.  However, the Executive may, if it so wishes, authorise other members of the Executive to act as deputies).

(ii)          Fareham and Gosport Building Control Members’ Panel (In 2018/19, the Executive appointed Councillor T M Cartwright, MBE).

(iii)         Partnership for Urban South Hampshire (PUSH)

As PUSH is a formal Joint Committee, the following appointments are required to be made by the Executive for 2019/20:

(a)  Joint Committee representatives (In 2018/19, the Borough Council’s representatives were: Executive Leader Councillor S D T Woodward and Deputy Executive Leader Councillor T M Cartwright, MBE)

(b)  Sub-Group Meetings (In 2018/19, the Borough Council’s representatives were the appropriate Executive Members, as relevant); and

(c)  Meetings with Key Consultees and similar Consultation Meetings (In 2018/19, the Borough Council’s representatives were Councillors S D T Woodward and T M Cartwright, MBE)

(iv)         CCTV Partnership (In 2018/19, the Executive appointed Councillor T M Cartwright, MBE);

(v)          Fareham and Gosport Environmental Health Partnership Panel (In 2018/19, the Borough Council’s representative was Councillor T M Cartwright, MBE);

(vi)         Aspect Building Communities Ltd (In 2018/19, the Executive appointed Councillor F W Birkett);

(vii)        Joint Member Shared Coastal Management Board (In 2018/19, the Executive appointed Councillor K D Evans as the Borough Council’s representative and Councillor P J Davies as deputy);

RESOLVED to appoint Executive Members to the following bodies for the 2019/20 municipal year:-

(i)            Portchester Crematorium Joint Committee – Councillors K D Evans and S D Martin (N.B in the past, the Executive has not appointed ‘substitute’ members to this joint committee.  However, the Executive may, if it so wishes, authorise other members of the Executive to act as deputies).

(ii)          Fareham and Gosport Building Control Member’ Panel – Councillor T M Cartwright, MBE.

(iii)         Partnership for Urban South Hampshire (PUSH)

As PUSH is a formal Joint Committee, the following appointments are required to be made by the Executive for 2019/20

(a)  Joint Committee representatives – Executive Leader Councillor S D T Woodward and Deputy Executive Leader, Councillor T M Cartwright, MBE.

(b)  Sub-Group Meetings – The Borough Council’s representatives are the appropriate Executive Members.

(c)  Meetings with Key Consultees and similar Consultation Meetings – Councillors S D T Woodward and T M Cartwright, MBE

(iv)         CCTV Partnership – Councillor T M Cartwright, MBE

(v)          Fareham and Gosport Environmental Health Partnership Panel – Councillor T M Cartwright, MBE

(vi)         Aspect Building Communities Ltd – Councillor F W Birkett

(vii)        Joint Member Shared Coastal Management Board – Councillor K D Evans and Councillor P J Davies

A report by the Director of Planning and Regeneration.

An amendment to Appendix A to the report was tabled at the meeting in order to include an additional question in the Consultation document.

An amendment to Appendix B to the report was tabled at the meeting in order to identify areas of Countryside on the map provided.

The comments made by the Planning and Development Scrutiny Panel on the Consultation document were tabled at the meeting as Appendix C to the report. 

At the invitation of the Executive Leader, Councillor R H Price, JP addressed the Executive on this item.

RESOLVED that the Executive:

(a)  approves the content of the consultation document on the Draft Local Plan, subject to:

(i)      the inclusion of the additional wording in the Question & Answer section, as tabled at Appendix A;

(ii)    the inclusion of the revised map illustrating areas of countryside, as tabled at Appendix B;

(iii)   acceptance of the Planning and Development Scrutiny Panel’s suggested amendments, as tabled at Appendix C, except for the suggested deletions on page 8 in respect of the successfully defended appeals and the suggested deletion on page 16 of the question that asks how a Council can cause new homes to be built beyond just giving planning permission; and

(iv)   the inclusion of a response, to be drafted by the Director of Planning and Regeneration following consultation with the Executive Member for Planning and Development, which answers the question referred to in point (iii) above; and

(b)  agrees that the Director of Planning and Regeneration be authorised to make any necessary minor amendments, following consultation with the Executive Member for Planning and Development, provided these do not change their overall direction, shape or emphasis.

A report by the Director of Planning and Regeneration.

RESOLVED that, having considered the report on the Housing Delivery Test, the Executive recommends that the report be shared with the Planning Committee for information.