Agenda, decisions and minutes

There were no apologies for absence given for this meeting.

To confirm as a correct record the minutes of the meeting of the Executive held on 16 December 2019.

RESOLVED that the minutes of the meeting of the Executive held on 16 December 2019 be confirmed and signed as a correct record.

The Executive Leader announced that he and Councillor Miss S M Bell attended the final performance of Beauty and the Beast at Ferneham Hall and wished to place on record the Council’s thanks and gratitude to all staff and volunteers who have worked there over the years, some of whom have worked at Ferneham Hall for the entire 38 years it was open.  Members will be welcome to attend the re-opening in 2022.

To receive any declarations of interest from members in accordance with Standing Orders and the Council’s Code of Conduct.

There were no declarations of interest made at this meeting.

There were no petitions submitted at this meeting.

To receive any deputations, of which notice has been lodged.

Deputations were received in respect of item 10(1) - Beach Hut Site Rent Review, from Roy Pharoah, Anthony Pepper, Baz Marie, Andrew Slee and Percy O’Dell, Chairman of the Fareham Beach Hut Association.

To receive any references from the committees or panels held.

Leisure and Community Scrutiny Panel – 16 December 2019

Minute 6 – Remodelled Ferneham Hall Planning Application Design

Members received a presentation by the Director of Leisure and Community which outlined the top-level designs for submission as part of the planning application for the remodelled Ferneham Hall. A copy of the presentation is attached to these minutes as Appendix A.

The Panel was pleased that initial concerns regarding the type of brick work to be used in the remodelling of Ferneham Hall had been reconsidered.  Members very much preferred the revised concept designs that were put forward in the presentation and were particularly impressed with both the look of the new choice of brickwork and also the strong historic link that it will bring to the famous and distinctive red-tinged Fareham bricks that were used in the construction of London’s Royal Albert Hall.

Members put forward their sincere thanks and gratitude to Officers for all the hard work that has been put into driving this project forward on such a tight schedule.

RESOLVED that the Leisure and Community Scrutiny Panel recommends the top-level designs, as outlined in the presentation, to the Executive for approval as part of the planning application to remodel Ferneham Hall.

This item is listed at Agenda item 8(1) for consideration by the Executive.

A report by the Director of Leisure and Community.

RESOLVED that the Executive:

(a)  noted the comments of the Leisure and Community Scrutiny Panel; and

(b)  approves the principle of the detailed design for the remodelled Ferneham Hall, as outlined in Appendix B to the report, and that this, including any minor alterations be submitted as part of a planning application.

A report by the Director of Planning and Regeneration.

At the invitation of the Executive Leader, Councillors P J Davies and J S Forest addressed the Executive on this item.

RESOLVED that the Executive approves:

(a)  the Council’s response to Transport for the South East’s Consultation Draft Transport Strategy for the South East Consultation Questionnaire as outlined in paragraphs 13-38 of this report; and

(b)  subject to the amendment at paragraph 29 to include more detailed reference being made for opportunities for provision of rail stations, including at lower cost, that the Director of Planning and Regeneration be authorised to make any necessary minor amendments following consultation with the Executive Member for Planning and Development prior to the submission to TfSE’s submission deadline (10^th January 2020), provided they do not change the overall direction, shape or emphasis.

A report by the Director of Planning and Regeneration.

At the agreement of the Executive Leader, this item was brought forward on the agenda.

Deputations were received in respect of this item from Roy Pharoah, Anthony Pepper, Baz Marie, Andrew Slee and Percy O’Dell, Chairman of the Fareham Beach Hut Association.

During a debate on this item, the Executive Leader proposed an amendment to the recommendation to phase the increase over a 2 or 3 year period to enable an incremental increase in fees year by year.  Following further debate, the Executive Leader proposed an annual increase of 5% starting from 01 April 2020.

RESOLVED that the Executive agrees an increase in beach hut site rents by 5% per annum.

A report by the Director of Planning and Regeneration.

RESOLVED that the Executive:

(a)  approves a capital budget of £250,000 to fund improvements to airside security at the West Gate entrance to the Solent Airport and provide further parking for the children’s play area to the West of Daedalus Common; and

(b)  agrees to delegate the award of contract to the Director of Planning and Regeneration following consultation with the Executive Leader.

A report by the Director of Planning and Regeneration.

RESOLVED that the Executive agrees:

(a)  the appropriate prudential; borrowing up to the maximum sum detailed in the confidential appendix and a capital budget to fund the construction of economic hangar provision at Solent Airport at Daedalus; and

(b)  to delegate authority to the Director of Planning and Regeneration, following consultation with the Executive Member for Policy and Resources to award the contract for the construction of the new hangars after a procurement exercise in accordance with the Council’s Procurement and Contract Procedure Rules 2019.

A report by the Deputy Chief Executive and Section 151 Officer.

RESOLVED that the Executive:

Financial Forecasts (MTFS)

(a)  approves the Medium-Term Finance Strategy for the period 2019/20 to 2023/24, as set out at Appendix C to the report;

(b)  agrees to submit the updated Pay Policy annexed to the Medium-Term Finance Strategy at Annex C, to Council for approval;

Revenue Budgets

(c)  approves the revised 2019/20 general fund revenue budget, amounting to £9,319,200, as set out in Appendix A and B to the report; and

(d)  approves the base 2020/21 general fund revenue budget amounting to £9,606,500 as set out in Appendix A and B to the report.

A report by the Deputy Chief Executive.

At the invitation of the Executive Leader, Councillor R H Price, JP addressed the Executive on this item.

RESOLVED that the Executive approves the fees and charges for 202/21 as set out at Appendix A, subject to the amendment to Beach Hut fees (see item 10(1)) being increased by 5% per annum.

A report by the Deputy Chief Executive and Section 151 Officer.

RESOLVED that the Executive:

(a)  endorses the draft Capital Strategy for 2020/21, attached as Appendix A to this report;

(b)  approves the capital programme for the period 2019/20 to 2023/24, amounting to £92.5 million as set out in Annex 1 of the Capital Strategy; and

(c)  agrees to submit the Capital Strategy for 2020/21 to Council for approval.