Agenda, decisions and minutes

An apology for absence was received from Councillor S D Martin.

To confirm as a correct record the minutes of the meeting of the Executive held on 05 December 2019.

RESOLVED that the minutes of the meeting of the Executive held on 05 December 2019 be confirmed and signed as a correct record.

There were no Executive Leader Announcements made at this meeting.

To receive any declarations of interest from members in accordance with Standing Orders and the Council’s Code of Conduct.

There were no declarations of interest made at this meeting.

There were no petitions submitted at this meeting.

To receive any deputations, of which notice has been lodged.

There were no deputations made at this meeting.

To receive any references from the committees or panels held.

Housing Scrutiny Panel – 07 November 2019

Minute 10 – Draft Fareham Housing Greener Policy

The Panel received a report from the Policy Officer on the draft Fareham Housing Greener Policy.

Members discussed the draft Fareham Housing Greener Policy at Appendix A to the report at length.  It was requested that Officers explore ways of obtaining feedback from the Borough’s Passivhaus tenants to assist with the Council’s housing developments moving forward. Members also asked that Officers investigate the potential use of Greywater in new developments to reduce water consumption for Council tenants, Officers thanked Members for their feedback.

RESOLVED that the Housing Scrutiny Panel considered and commented on the draft Fareham Housing Greener Policy

This item is listed at Agenda item 8(1) for consideration by the Executive.

A report by the Deputy Chief Executive Officer.

At the invitation of the Executive Leader, Councillor Mrs K K Trott addressed the Executive on this item.

RESOLVED that the Executive approves the draft Fareham Housing Greener Policy, as provided in Appendix A to the report, for publication.

A report by the Deputy Chief Executive Officer.

At the invitation of the Executive Leader, Councillor Mrs K K Trott addressed the Executive on this item.

RESOLVED that the Executive:

(a)  notes the feedback received from the public consultation exercise, together with the proposed changes to the policy, as outlined in this report; and

(b)  adopts the Housing Allocations Policy, as attached at Appendix A of the report, to formally replace the current Allocations Policy (2014).

A report by the Deputy Chief Executive Officer.

At the invitation of the Executive Leader, Councillor R H Price, JP, addressed the Executive on this item.

RESOLVED that the Executive agrees:

(a)  the principle of seeking a redevelopment of the Assheton Court sheltered housing scheme;

(b)  the inclusion of a small area of the adjacent Long Stay East car park within any redeveloped design on the basis that no net loss in overall public car parking spaces will occur in the Council car parks at Portchester village centre;

(c)  that officers shall progress a Developed Design and planning application for a new Sheltered Housing Scheme; and

(d)  that £100,000 be allocated from the HRA Capital Development Fund, to progress the feasibility and design stage of the Assheton Court proposal.

A report by the Director of Leisure and Community.

Revised pages 66 and 69 of the agenda pack were tabled at the meeting in respect of this item to reference the Equality Impact Assessment that has been undertaken in order to provide further information on the potential impact of the Public Spaces Protection Order.

RESOLVED that the Executive agrees to extend the Public Spaces Protection Order under section 59 of the Anti-Social Behaviour, Crime and Policing Act 2014 for a further 3 years.

A report by the Director of Planning and Regeneration.

At the invitation of the Executive Leader, Councillor R H Price, JP, addressed the Executive on this item.

RESOLVED that the Executive:

(a)  notes the findings of the commercial prospect study and update on the emerging Transforming Cities Fund;

(b)  agrees that further work is undertaken by officers to ensure that up-to-date information on car park use is used to support work developing a detailed design car park scheme; and

(c)  agrees that Officers undertake a procurement exercise to develop and deliver a detailed scheme design to implement improvements to the southern public car parks and pedestrian linkages to the Portchester (Village) Centre, prior to consulting on a TRO in the summer of 2020.

A report by the Director of Planning and Regeneration.

With the agreement of the Executive Leader, this item was brought forward and heard as the first item on the agenda.

At the invitation of the Executive Leader, Councillor R H Price, JP, addressed the Executive on this item.

RESOLVED that the Executive:

(a)  approves the content of the consultation document on the Draft Local Plan; and

(b)  agrees that the Director of Planning and Regeneration be authorised to make any necessary minor amendments, following consultation with the Executive Member for Planning and Development, provided these do not change their overall direction, shape or emphasis.

A report by the Deputy Chief Executive Officer.

RESOLVED that the Executive agrees that, on the basis of being the most economically advantageous tenders, those bidders scoring 70% and above (based on their tender scores) are included in the framework agreement for each applicable trade contract.

A report by the Director of Leisure and Community.

RESOLVED that the Executive agrees:

(a)  that a commemorative seat to commemorate the 75^th anniversary of VE Day be designed and installed at a location to be determined;

(b)  that once officers have researched options for where the seat can be located, delegated authority is given to the Executive Leader to determine the seat’s final location;

(c)  to provide some financial support to enable Lee Flying Association and RCA to welcome aircraft pre-dating 1955 to visit Solent Airport over the VE weekend; and

(d)  that the project will be funded from existing budgets, to the sum of £12,000.

A report by the Head of Democratic Services.

At the invitation of the Executive Leader, Councillor R H Price, JP, addressed the Executive on this item.

The Executive considered the following motion which was presented to Council at its meeting on 25 July 2019 by Councillor R H Price, JP: “to change the method of selecting the Citizens of Honour and Young Citizens of Honour to ensure that: “all Members of the Council should have one vote in the adult category and one vote in the under 18 category and that there will be no more than two people selected in each category”.

RESOLVED that the Executive:

(a)  agrees to limit the award to one Citizen of Honour and one Young Citizen of Honour for the years 2020 and 2021; and

(b)  did not support the motion as presented but did agree to ensure that all Members are positively encouraged to be involved in the Citizen of Honour selection process by commenting on the work of the nominees either by making representations at the Executive meeting or by making contact with Executive Members.