Agenda, decisions and minutes

There were no apologies given for this meeting.

To confirm as a correct record the minutes of the meeting of the Executive held on 17 May 2021.

RESOLVED that the minutes of the meeting of the Executive held on 17^th May 2021 be confirmed and signed as a correct record.

There were no Executive Leader announcements.

To receive any declarations of interest from members in accordance with Standing Orders and the Council’s Code of Conduct.

Councillor T M Cartwright, MBE declared a personal interest in respect of item 9(2) of the agenda as his son owns a property in Warsash. 

There were no petitions submitted at this meeting.

To receive any deputations, of which notice has been lodged.

A deputation was received from Gareth Jones in respect of item 8(1) Traffic Regulation Order for Coastal Car Parks – consideration of consultation responses and delegation by the Executive Leader of the Council to the Executive Member for Health and Public Protection to determine such Orders in the future.

Deputations were also received from Lesley Goddard and Anne Stephenson in respect of item 9(1) – Fareham Borough Council Climate Change Action Plan.

To receive any references from the committees or panels held.

Climate Change Scrutiny Panel – 27 May 2021

Item 5 – Climate Change Action Plan

The Panel received a report from the Climate Change Officer on the Council’s Climate Change Action Plan which is to be considered by the Executive on the 07 June 2021. The Climate Change Officer provided an overview of the Executive report and then went onto provide the details of the Climate Change Action Plan set out at Annex 1, Appendix A to the report.

At the agreement of the Chairman Councillor S Martin addressed the Committee during discussions on this item.

The Panel agreed that the Climate Change Action Plan is a good start and thanked Officers and Members that have been involved in developing the plan up to this point.

Members asked questions for clarity and discussed several aspects of the plan and the wider climate change work. One of the key topics for discussion related to the opportunities available to the Council to establish new and stronger links with the community and outside organisations to assist the residents and businesses within Fareham Borough in progressing towards carbon neutrality. 

RESOLVED that having considered the Executive report at Annex 1, the Climate Change Scrutiny Panel were supportive of the Climate Change action plan.

This item was considered at item 9(1) on the agenda.

Planning and Development Scrutiny Panel – 25 May 2021

Revised Publication Local Plan Consultation

The Panel received a report from the Head of Planning Strategy and Economic Development on the Council’s Revised Publication Local Plan before the revisions are considered by the Executive on the 07 June 2021 and then by Council on the 10 June for approval for consultation.

At the invitation of the Chairman Councillor Mrs T Ellis addressed the Panel during discussions on this item.

At the invitation of the Chairman Councillor S Martin addressed the Panel during discussions on this item as Executive Member for Planning and Development.

Members were asked to draw their attention to the tabled item which had been circulated prior to the meeting. The documents highlighted some amendments that officers had identified post publication. A copy of this document will be appended to these Minutes.

The Head of Planning Strategy and Economic Development took the Panel through the report and supporting documents section by section highlighting the revisions to the Draft Publication Local Plan which the Panel considered at its meeting on the 01 October 2020. Clarification was sought by the Panel after each section on the comments that would be passed to the Executive for consideration. These are set out as follows: -

      i.        Theamendments set out in tabled Item be passed to the Executive for inclusion within the revisions.

    ii.        With regard to Policy BL1 – subject to resources and the prioritisation of the Local Plan, work is started to develop the Fareham Town Centre Masterplan Supplementary Planning Document to allow this document to be created at the earliest opportunity to support the delivery of homes in the Town Centre.

   iii.        Following detailed discussions on policies HA50, HA54, HA55 and HA56 Members recommended that the Executive carefully considers the proposed allocations in these locations due to a number of planning considerations including traffic management, flooding, ecology, open space and, where applicable, strategic gap.

   iv.        On page 249, within the Housing Policies section Members requested that the time being changed in paragraph 5.16 from 7.30am and 7.30pm to 7.30am and 6.30pm.

    v.        An amendment be made to the wording of, or supporting, Policy HP9 to include wording that applications for self and custom build homes can be brought forward by individual landowners or developer, and that the requirement for serviced plots does not apply to every self or custom build home.

RESOLVED that the Planning and Development Scrutiny Panel: -

(a)  considered the contents of the report; and

(b)  asks for the following comments to be passed to the Executive on 07 June 2021 for consideration:

(i)      The amendments set out in the tabled Item be passed to the Executive for inclusion within the revisions;

(ii)    With regard to Policy BL1 – subject to resources and the prioritisation of the Local Plan, work is started to develop the Fareham Town Centre Masterplan Supplementary Planning Document to allow this document to be created at the earliest opportunity to support the delivery of homes in the Town Centre.

(iii)   Following detailed discussions on policies HA50, HA54, HA55 and HA56 Members recommended that the Executive carefully considers the proposed allocations in these locations due to a number of planning considerations including traffic management, flooding, ecology, open space and, where applicable, strategic gap.

(iv)   On page 249, within the Housing Policies section Members requested that the time being changed in paragraph 5.16 from 7.30am and 7.30pm to 7.30am and 6.30pm.

(v)    An amendment be made to the wording of, or supporting, Policy HP9 to include wording that applications for self and custom build homes can be brought forward by individual landowners or developer, and that the requirement for serviced plots does not apply to every self or custom build home.

This item was considered at item 9(2) on the agenda.

Item 8 – Local Development Scheme

The Panel received a report by the Director of Planning and Regeneration on the Council’s Local Development Scheme (LDS) which the Executive will be asked to adopt at its meeting on the 07 June 2021.

RESOLVED that the Planning and Development Scrutiny Panel considered the contents of the report and were supportive of the Local Development Scheme.

This item was considered at Item 9(3) of the agenda.

Item 7 – Housing Delivery Test Action Plan

The Panel received a report from the Head of Planning Strategy and Economic Development on the Housing Delivery Test (HDT) Action Plan.

At the agreement of the Chairman Councillor S Martin addressed the Panel during discussions on this item as Executive Member for Planning and Development.

Members asked questions providing clarity on several aspects of the Action Plan allowing for a better understanding of the contents of the Plan and how this, if approved, will assist the Council to tackle the difficulties the Borough faces in meeting the housing need for the community.

Members of the Panel shared their frustration at the lack of acknowledgement from Central Government as to the impact that the Nutrient Neutrality issue with South Hampshire has and will continue to have in future years on Fareham Borough’s HDT results.  Members highlighted the importance of the actions outlined in Appendix A, section 7 part 3 (Nutrient mitigation) of the report, to continue to lobby Government to consider the impact of nutrient neutrality on housing delivery within South Hampshire and revise the detailed application of the HDT for Fareham Borough appropriately.

RESOLVED that the Planning and Development Scrutiny Panel: -

(a)  considered the contents of the report; and

(b)  asks the Executive, at its meeting on the 07 June 2021, to consider the importance of the actions outlined in Appendix A, section 7 part (Nutrient mitigation) of the report, to lobby Government to consider the impact of nutrient neutrality and revise the detailed application of the Housing Delivery Test for Fareham Borough appropriately.

This item was head at Item 9(4) on the agenda.

A report by the Head of Environmental Health.

A deputation was received in respect of this item from Gareth Jones.

At the invitation of the Executive Leader, Councillors Mrs K Mandry and R H Price, JP addressed the Executive on this item.

In discussing this item, it was agreed that only the coastal car parks at Hove To and Passage Lane will allow Designated Season ticket holders to park for up to 14 days including overnight.

RESOLVED that having considered the representations made, the Executive agrees:

(a)  that only the costal car parks at Hove To and Passage Lane will allow Designated Season ticket holders to park for up to 14 days, including overnight;

(b)  to adopt the updated Off-Street Parking Places (Amendment 3) Order found at Appendix A to the report; and

That the Executive Leader of the Council:-

(c)  amends the Scheme of Delegation to Individual Executive Members to grant the Executive Member for Health and Public Protection the delegated authority to determine future Traffic Regulation Orders.

A report by the Director of Planning and Regeneration.

Deputations were received in respect of this item from Lesley Goddard and Anne Stephenson.

This item was brought forward on the agenda and heard after item 7.

The comments of the Climate Change Scrutiny Panel were taken into account in considering this item.

RESOLVED that the Executive agrees to adopt the Council’s Climate Change Action Plan set out in Appendix A to this report.

A report by the Director of Planning and Regeneration.

Councillor T M Cartwright, MBE declared a personal interest in this item as his son owns a property in Warsash.

A Tabled item was presented in respect of this item to provide details of a number of proposed changes to Appendix A, the Publication Local Plan, and one change to Appendix G, the table of changes to the Publication Local Plan, following on from the Planning and Development Scrutiny Panel suggestions.

The comments of the Planning and Development Scrutiny Panel, as detailed at item 7, were taken into account in considering this item and the recommendations accepted in full.

RESOLVED that, having accepted the recommendations of the Planning and Development Scrutiny Panel, the Executive endorses and recommends to Council for approval that:

(a)  the Revised Publication Local Plan, as set out at Appendix A to the report, be published for a six-week period of public consultation, together with supporting documents included at Appendix B to G;

(b)  the Director of Planning and Regeneration, following consultation with the Executive Member for Planning and Development, be authorised to make any necessary minor amendments to the documents, prior to publication, provided these do not change the overall direction, shape or emphasis of the document and do not raise any significant new issues prior to the document being submitted to the Secretary of State;

(c)  the Director of Planning and Regeneration, following consultation with the Executive Member for Planning and Development, be authorised, following the completion of the consultation period, to submit the revised Publication Local Plan to the Secretary of State (together with any necessary minor modifications or changes that are required to ensure legal compliance and/or ‘soundness’); and

(d)  the Revised Publication Local Plan be a material consideration to be afforded due weight in the determination of planning applications.

A report by the Director of Planning and Regeneration.

The comments of the Planning and Development Scrutiny Panel were taken into account in considering this item.

RESOLVED that the Executive agrees:

(a)  to adopt the Fareham Borough Local Development Scheme (June 2021) as set out in Appendix A to the report; and

(b)  that the Director of Planning and Regeneration is authorised to make any necessary minor changes to the Local Development Scheme, providing that these do not change the overall direction, shape or emphasis of the document, prior to the document being published on the Council’s website.

A report by the Director of Planning and Regeneration.

The comments of the Planning and Development Scrutiny Panel were taken into account in considering this item.

RESOLVED that the Housing Delivery Test Action Plan 2021, attached as Appendix A to the report, be approved for publication and implementation.

A report by the Director of Planning and Regeneration.

RESOLVED that the Executive recommends to Council that the Community Infrastructure Levy Charging Schedule, as set out in Appendix B to the report, and which will take effect on 15 June 2021, be approved.

A report by the Director of Planning and Regeneration.

RESOLVED that the Executive:

(a)  approves the extension of the Coastal Partnership to include Chichester District Council as a member;

(b)  notes that the Head of the Coastal Partnership continues to discuss and explore with other local authorities in Hampshire and the Isle of Wight whether there is mutual benefit of extending the Coastal Partnership further should the opportunity arise; and

(c)  agrees to delegate authority to the Director of Planning and Regeneration, following consultation with the Executive Member for Planning and Development, to enter into a Section 113 Local Government Act Shared Service Agreement between Fareham Borough Council, Havant Borough Council, Portsmouth City Council, Gosport Borough Council and Chichester District Council.

A report by the Director of Planning and Regeneration.

RESOLVED that the Executive:

(a)  approves the Welcome Back Fund Activity Plan for submission to Government; and

(b)  agrees that the Director of Planning and Regeneration, following consultation with the Executive Member for Policy and Resources, be authorised to make any necessary changes to the Activity Plan in order to ensure compliance with the funding requirement, and subject to further feasibility work, in relation to confirming the final costs.

A report by the Director of Planning and Regeneration.

RESOLVED that the Executive:

(a)  approves the award of contracts and the establishment of a framework for Wider Business Support Scheme to deliver a range of Wider Business Support;

(b)  approves the establishment of a separate voucher scheme for legal and financial support; and

(c)  agrees that the Director of Planning and Regeneration, following consultation with the Executive Member for Policy and Resources, be authorised to make any necessary changes to the WBSS following early reviews of the scheme and informed by levels of uptake by potential participants.

To consider whether it is in the public interest to exclude the public and representatives of the press from the remainder of the meeting on the grounds that the matters to be dealt with involve the likely disclosure of exempt information, as defined in Paragraph 3 of Part 1 of Schedule 12A of the Local Government Act 1972.

RESOLVED that the public and representatives of the press be excluded from the remainder of the meeting on grounds that the matters to be dealt with involve the likely disclosure of exempt information, as defined in Paragraph 3 of Part 1 of Schedule 12A of the Local Government Act 1972.

A report by the Deputy Chief Executive Officer.

RESOLVED that the Executive;

(a)  agrees, in principle, that the Council seeks to acquire the three properties, as set out in the report;

(b)  delegates authority to the Deputy Chief Executive Officer, following consultation with the Executive Member for Housing, to agree the final acquisition cost and terms of purchase, subject to the purchase being within affordable levels; and

(c)  agrees the indicative budget for the remedial works to the property referenced at paragraph 4 of the report, and notes that a further report will be presented on the further conversion works of all three properties.