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Agenda, decisions and draft minutes

Venue: Council Chamber - Civic Offices. View directions

Contact: Democratic Services 

Link: View the Meeting Here

Items
No. Item

1.

Apologies for Absence

Minutes:

An apology for absence was received from Councillor F Birkett.

2.

Minutes pdf icon PDF 216 KB

To confirm as a correct record the minutes of the meeting of the Executive held on 26 August 2021.

Minutes:

RESOLVED that the minutes of the meeting of the Executive held on 26 August 2021 be confirmed and signed as a correct record.

3.

Executive Leader's Announcements

Minutes:

There were no Executive Leader announcements.

4.

Declarations of Interest

To receive any declarations of interest from members in accordance with Standing Orders and the Council’s Code of Conduct.

Minutes:

There were no declarations of interest made at this meeting.

5.

Petitions

Minutes:

There were no petitions submitted at this meeting.

6.

Deputations

To receive any deputations, of which notice has been lodged.

Minutes:

There were no deputations made at this meeting.

7.

References from Other Committees

To receive any references from the committees or panels held.

Minutes:

Daedalus Scrutiny Panel – 07 September 2021

 

Minute 9 – Solent Airport Operator Contract

 

The Panel considered a report by the Director of Planning and Regeneration on the Solent Airport Operator Contract.

 

RESOLVED that the Panel recommends that the Executive approve the report when it considers it at its meeting on 21 September 2021.

 

This item was considered at item 12(1) on the agenda.

 

Planning and Development Scrutiny Panel – 14 September 2021

 

Minute 7 – Council Trees Service Review

 

The Panel considered a report by the Director of Planning and Regeneration on the Council’s Tree Service Review. The report provided an opportunity for the Planning and Development Scrutiny Panel to scrutinise the report prior to the Executive meeting on the 21 September 2021.

 

The Head of Development Management presented the report highlighting the key areas of the review and how these in turn have influenced the recommendations put to the Executive for decision. The Panel expressed their support for the proposals and asked questions for clarification throughout the discussions.

 

Members of the Panel provided details of possible funding opportunities for tree planting and discussed the importance of tapping into as much available funding as possible. Officers explained that a lot of work has already been carried out to investigate funding opportunities for tree. It is expected that this work will increase once the proposals from the review have been agreed.

 

Members also enquired about the link to the proposed revisions to Council’s Tree Planting programme and the Council’s Climate Change Action Plan, asking for reassurance that these changes wouldn’t have a detrimental impact on the number of trees planted each year. Officers explained that with a re-organisation of the proactive tree planting towards strategic sites it was not anticipated that there would be an overall reduction in the number of trees planted and that this will be monitored by officers.

 

Members enquired as to which trees types capture the most carbon and if consideration could be given to this as part of the Council’s Tree Planting programme. Officers agreed to investigate this matter and notify Members of the Panel accordingly.

 

RESOLVED that the Planning and Development Scrutiny Panel: -

 

(a)  notes the contents of the Executive report at Appendix 1; and

 

(b)  recommends to the Executive at its meeting on 21 September 2021, that it endorses the recommendations as set out in Appendix 1.

 

This item was considered at item 9(1) on the agenda.

8.

Housing

8(1)

External Redecoration Contract (ED0054) - Award of Tender pdf icon PDF 134 KB

A report by the Deputy Chief Executive Officer.

Additional documents:

Minutes:

RESOLVED that the Executive agrees to award a contract to the contractor achieving the highest scoring tender based on quality and cost as detailed in the confidential Appendix A to the report.

9.

Planning and Development

9(1)

Council Tree Service Review pdf icon PDF 200 KB

A report by the Director of Planning and Regeneration.

Additional documents:

Minutes:

The comments of the Planning and Development Scrutiny Panel were taken into account when considering this item.

 

RESOLVED that the Executive approves:

 

(a)  the new approach to Council-owned trees, which includes:

 

·         Stopping good neighbour works.

·         Changes to Tree Planting.

·         Changes to the Inspection frequency of Council Managed trees.

·         Responsibility for low height tree works being brough in house.

·         Reduction of other planned tree works.

·         Individual proposals for funding of Strategic Planning Sites being brought to future Executive meetings for consideration.

·         Engagement with local communities and the building up of a volunteer resource.

 

(b)  a full review of the Planning Obligations Supplementary Planning Document for the Borough of Fareham, excluding Welborne (SPD) be conducted; and

 

That the Executive notes:

 

(c)  that an increased maintenance charge will be sought where land is being adopted which contains trees which the Council will need to actively manage upon adoption, of £500 per tree.

10.

Policy and Resources

10(1)

Disposal of Trinity Street Public Conveniences pdf icon PDF 129 KB

A report by the Director of Planning and Regeneration.

Additional documents:

Minutes:

At the invitation of the Executive Leader, Councillor R H Price, JP and Councillor Mrs K K Trott addressed the Executive on this item.

 

RESOLVED that the Executive approves the disposal of the Trinity Street Public Conveniences on the terms and conditions as detailed in the Confidential Appendix A to the report.

10(2)

Citizen of Honour Award - Special Group Achievement Category pdf icon PDF 221 KB

A report by the Head of Democratic Services.

Minutes:

RESOLVED that the Executive agrees to present Acts of Kindness (Solent) with a Citizen of Honour Special Group Achievement Award in recognition of its outstanding contribution and support of the local community and the residents of the Borough of Fareham.

10(3)

Citizen of Honour Award Scheme - Special Achievement Category pdf icon PDF 218 KB

A report by the Head of Democratic Services.

Minutes:

At the invitation of the Executive Leader, Councillor R H Price, JP addressed the Executive on this item.

 

RESOLVED that the Executive agrees to present Declan Brooks with a Citizen of Honour Special Achievement Award in recognition of winning a bronze medal in the men’s BMX Freestyle Cycling at the Tokyo 2020 Summer Olympic Games.

10(4)

Covid Heroes Award Nominations pdf icon PDF 286 KB

A report by the Director of Leisure and Community.

Additional documents:

Minutes:

RESOLVED that the Executives agrees that the following nominees are selected as winners of their categories and will be recognised with an award as COVID Heroes for 2021:

 

From the nominations detailed in the confidential Appendix 1 to the report at

Page 71 – nominees 6, 8 and 9

Page 72/73 – nominees 1 and 11

Page 75 – nominees 1 and 5

Page 76 – nominees 1, 7 and 8

 

11.

Exclusion of Public and Press

To consider whether it is in the public interest to exclude the public and representatives of the Press from the remainder of the meeting on the grounds that the matters to be dealt with involve the likely disclosure of exempt information, as defined in Paragraph 3 of Part 1 of Schedule 12A of the Local Government Act 1972.

Minutes:

RESOLVED that the public and representatives of the press be excluded from the meeting on the grounds that the matters to be dealt with at item 12(1) on the agenda would involve the likely disclosure of exempt information, as defined in Paragraph 3 of Part 1 of Schedule 12A of the Local Government Act 1972.

12.

Policy and Resources

12(1)

Solent Airport Operator Contract

A report by the Director of Planning and Regeneration.

Additional documents:

Minutes:

The comments of the Daedalus Scrutiny Panel were taken into account in considering this item.

 

RESOLVED that a decision was made by the Executive in respect of this item.

 

 




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