Agenda, decisions and minutes

Apologies for absence were received from Councillor S D T Woodward.

To confirm as a correct record the minutes of the meeting of the Executive held on 04 April 2022.

RESOLVED that the minutes of the meeting of the Executive held on 04 April 2022 be confirmed and signed as a correct record.

Councillor S D Martin commented on the recent Mayor Making and Falklands Commemoration and Freedom March events stating that both occasions were absolutely marvellous events.  Everyone who had attended was highly impressed with the amount of planning and organisation which clearly went into the preparation for these significant events, ensuring their success.  The Executive Leader had already sent an email expressing his gratitude and thanks to the Chief Executive Officer and Councillor Martin added the appreciation of the Executive which should be passed on to all officers involved.

To receive any declarations of interest from members in accordance with Standing Orders and the Council’s Code of Conduct.

Councillor S D Martin declared a personal interest for item 10(1) as he is a Council appointed representative on the Management Committee of Priory Park Community Association.

Councillor Mrs S M Walker declared a personal interest for item 10(1) as she is a Council appointed representative on Portchester Community Centre Ltd.

Councillor Miss J Bull declared a personal interest for item 10(1) as she is a Trustee of Whiteley Community Association, a Council appointed Trustee at Burridge Community Association and a Council appointed representative on the Louisa Seymour Charity Management Committee.

Councillor I J Bastable declared a personal interest for item 10(1) as he is a Council appointed representative on the Management Committee of Priory Park Community Association. 

There were no petitions submitted at this meeting.

To receive any deputations, of which notice has been lodged.

There were no deputations made at this meeting.

To receive any references from the committees or panels held.

There were no references from other committees.

The Executive Leader is invited to confirm the appointment of Executive Members to the areas of Executive responsibility.

The Deputy Executive Leader confirmed that the Executive Leader’s decision to appoint Executive Members to the areas of Executive responsibility for the municipal year 2022/23 was as follows:

Planning and Development – Councillor S D Martin

Leisure and Community – Councillor Mrs S Walker

Housing – Councillor Mrs C L A Hockley

Health and Public Protection – Councillor Miss J Bull

Streetscene – Councillor I J Bastable

Policy and Resources – Councillor S D T Woodward

To appoint Executive Members to the following bodies for 2022/23:

(i)            Portchester Crematorium Joint Committee (the current appointments made by the Executive are Councillors S D Martin and I J Bastable with Mrs S M Walker as Deputy (N.B. in the past, the Executive has not appointed ‘substitute’ members to this Joint Committee. However, the Executive may, if it so wishes, authorise other members of the Executive to act as deputies).

(ii)          Fareham and Gosport Building Control Members’ Panel (the appointment made by the Executive in 2021/22 was Councillor T M Cartwright, MBE)

(iii)         Partnership for South Hampshire (PfSH). As PfSH is a formal Joint Committee, the following appointments are required to be made by the Executive for 2022/23:

(a)  Joint Committee representatives (the Borough Council representatives appointed by the Executive in 2021/22 were Executive Leader Councillor S D T Woodward and Deputy Executive Leader Councillor T M Cartwright, MBE;

(b)  Sub-Group Meetings (the current Borough Council representatives appointed by the Executive are the appropriate Executive Members, as relevant); and

(c)  Meetings with Key Consultees and similar Consultation Meetings (the Borough Council representatives appointed by the Executive in 2021/22 were Councillors S D T Woodward and T M Cartwright, MBE.

(iv)                       Fareham & Gosport Environmental Health Partnership Panel (in 2021/22 the representative appointed by the Executive was Councillor T M Cartwright, MBE.

(v)                        Aspect Building Communities Ltd (the current representative appointed by the Executive is Councillor F W Birkett).

(vi)                       Joint Member Shared Coastal Management Board (the appointments made by the Executive in 2021/22 were Councillor S D Martin as the Borough Council’s representative and Councillor M Daniells as Deputy).

(vii)                     Solent Airport Consultative Committee (the appointments made by the Executive in 2021/22 were the Executive Leader, Councillor S D T Woodward as the Chairman of the Committee, the Deputy Executive Leader, Councillor T M Cartwright, MBE as the Vice Chairman of the Committee and Councillors Miss T Harper, S Dugan and J Forrest from the Titchfield, Hillhead and Stubbington wards respectively as Members of the Committee.

RESOLVED to appoint Executive Members to the following bodies for the 2022/23 municipal year:

(i)            Portchester Crematorium Joint Committee – Councillors Miss J Bull and Mrs S M Walker with Councillor I J Bastable as Deputy.

(N.B. in the past, the Executive has not appointed ‘substitute’ members to this Joint Committee. However, the Executive may, if it so wishes, authorise other members of the Executive to act as deputies.)

(ii)          Fareham and Gosport Building Control Members’ Panel – Councillor Miss J Bull.

(iii)         Partnership for South Hampshire (PfSH)

As PfSH is a formal Joint Committee, the following appointments are required to be made by the Executive for 2022/23:

(a)  Joint Committee representatives – Executive Leader Councillor S D T Woodward and Deputy Executive Leader, Councillor S D Martin.

(b)  Sub-Group Meetings – The Borough Council’s representatives are the appropriate Executive Members.

(c)  Meetings with Key Consultees and similar Consultation Meetings – Councillor S D T Woodward and Councillor S D Martin.

(iv)         Fareham and Gosport Environmental Health Partnership Panel – Councillor Miss J Bull.

(v)          Aspect Building Communities Ltd – Councillor Mrs C L A Hockley.

(vi)         Joint Member Shared Coastal Management Board – Councillor S D Martin and Councillor M Daniells as Deputy.

(vii)        Solent Airport Consultative Committee – Executive Leader Councillor S D T Woodwardas Chairman of the Committee, Deputy Executive Leader Councillor S D Martin as the Vice Chairman of the Committee and Councillors Miss T Harper, S Dugan and Mrs J Needham from the Titchfield, Hillhead and Stubbington wards respectively as members of the Committee. 

A report by the Director of Leisure and Community.

Councillor Mrs S M Walker declared a Personal Interest as she presented this item as she is a Council appointed Trustee at Portchester Community Centre.  Councillors S D Martin, I J Bastable and Miss J Bull declared Personal Interests for this item, as minuted at item 4.

RESOLVED that the Executive:

(a)  approves the establishment of a £30,000 community centre carbon reduction fund;

(b)  agrees that the remaining £26,750 previously ringfenced for the COVID-19 Special Grants Programme be used to help fund the programme; and

(c)  agrees that awards of funding to Community Centres under this scheme be made by the Director of Leisure & Community following consultation with the Executive Member for Leisure and Community.

A report by the Director of Leisure and Community.

RESOLVED that the Executive approves works to provide marked parking bays at Meon Shore car park at a cost of £16,500.

A report by the Deputy Chief Executive Officer, the Director of Leisure and Community and the Director of Planning and Regeneration.

At the invitation of the Chairman, Councillor Mrs K K Trott addressed the Executive on this item.

RESOLVED that the Executive approves:

(a)  the preparation of a Fareham Town Centre Masterplan Supplementary Planning Document (SPD) be prepared using the remaining £253,000 allocated for the Civic Quarter masterplan;

(b)  the appointment of the preferred bidder for the construction of Fareham Live outlined in confidential Appendix A to the report;

(c)  a revised budget of £16.69m for the Fareham Live project to be funded through current and future CIL receipts; and

(d)  the replacement of Osborn Road Multi Storey car park, with a 120-space surface car park at a cost of £1.96m

A report by the Deputy Chief Executive Officer.

RESOLVED that the Executive agrees that:

(a)   the key principles to be followed when designing the Energy Rebate Discretionary Policy, as outlined in paragraph 12, are approved for adoption in Fareham;

(b)   authority is delegated to the Deputy Chief Executive Officer, following consultation with the Executive Member for Policy and Resources, to approve the detail of the Policy and any subsequent amendments that are needed; and

(c)   this delegation extends to any further government schemes designed to assist households with the rising cost of living, which the government requests the Council to deliver by a stated deadline, and which have a discretionary element as to who are the recipients of that support.

Where the Deputy Chief Executive Officer considers it in the best interests of the local residents to deviate significantly from the government guidance on their preferences as to who are the recipients of that support, and what support they receive, the proposed scheme will first be reported to the Executive for decision.