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Agenda, decisions and minutes

Venue: Collingwood Room - Civic Offices. View directions

Contact: Democratic Services 

Items
No. Item

1.

Apologies for Absence

Minutes:

There were no apologies for absence.

2.

Minutes pdf icon PDF 220 KB

To confirm as a correct record the minutes of the meeting of the Executive held on 06 March 2023.

Minutes:

RESOLVED that the minutes of the meeting of the Executive held on Monday 06 March 2023 be confirmed and signed as a correct record.

3.

Executive Leader's Announcements

Minutes:

There were no Executive Leader announcements.

4.

Declarations of Interest

To receive any declarations of interest from members in accordance with Standing Orders and the Council’s Code of Conduct.

Minutes:

Councillor P M Nother declared a personal interest for item 10(1) whilst he addressed the Executive as he lives in close proximity to the car park site

5.

Petitions

Minutes:

Glyphosate

 

The total verified signatures is 1573.

 

This petition will formally be submitted to the next Council meeting on 20 April 2023 and will be considered by the Executive in June via a formal report being published and considered. The petition will then be considered at Council for a debate thereafter.

 

Wicor Recreation Ground Car park

 

The total verified signatures is 1796

 

This decision will be considered by the Executive this evening as it appears on the agenda at item 10(1).  The petition triggers a Council debate by virtue of the number of petitioners and will be presented to the next scheduled Council meeting on 20 April 2023 where Council will be asked if it wants to accept the petition, debate it and take any further action.  Council can ask to send the item back to the Executive or can ensure its comments are taken into account by the Executive Member if the Traffic Regulation Order is put forward for agreement. 

 

This process is slightly unusual because whilst the petition triggers a Council debate, the item is an Executive function.  The Council cannot therefore overrule but it can ask the Executive to reconsider.

6.

Deputations

To receive any deputations, of which notice has been lodged.

Minutes:

Deputations were received in respect of item 10(1) on the agenda from County Councillor Roger Price, local residents Stephen Potter, David Edwards, Veronica Wardman and Sarah Holmes and Trevor Deacon from AFC Portchester.

 

 

10.

Health and Public Protection

10(1)

Extension of Coastal Car Parking Charges pdf icon PDF 122 KB

A report by the Director of Leisure and Community.

Additional documents:

Minutes:

This item was brought forward on the agenda and heard directly after item 6 on the agenda.

 

Deputations were received in respect of item 10(1) on the agenda from County Councillor Roger Price, local residents Stephen Potter, David Edwards, Veronica Wardman and Sarah Holmes and Trevor Deacon from AFC Portchester.

 

At the invitation of the Executive Leader Councillors H P Davis, P M Nother, Ms C Bainbridge and Mrs K K Trott addressed the Executive on this item.

 

In addressing the Executive, Councillor P M Nother declared a Personal Interest as he lives in close proximity to the car park site.

 

The comments of the Health & Public Protection Scrutiny Panel were taken into account in considering this item.

 

The petition containing 1796 signatures entitled “We the undersigned petition the Council to immediately scrap the proposals to introduce parking charges at Wicor recreation ground in Portchester” was taken into account in considering this item.

 

RESOLVED that the Executive agrees that:

 

(a)  Wicor Recreation Ground car park is reclassified as a coastal car park;

 

(b)  three solar powered pay-and-display machines be purchased and installed, along with appropriate signage, to support enforcement; and

 

(c)  AFC Portchester be offered the opportunity to purchase up to ten transferable season tickets for use by their staff, members and visitors.

7.

References from Other Committees

To receive any references from the committees or panels held.

Minutes:

The following references from other committees were received:

 

Leisure and Community Scrutiny Panel – 23 March 2023

 

Minute 6 – Voluntary Community Support Services

 

The Panel received a report by the Director of Leisure and Community on an Executive report, Voluntary Community Support Services, that reviews the current support that the Council funds for the voluntary sector and proposes a new approach for the period 2023-2026.

 

Officers highlighted a minor amendment to Appendix 1, Page 17, paragraph 18, of the report. The paragraph should read - Any charitable organisation within Hampshire can become a member of Action Hampshire. Membership fees are dependent on the income of the group, with fees from £30 per year for organisations with a turnover of less than £50,000 to £250 £150.00 per year for those with a turnover between £100,000 and £250,000 per year. Organisations with the greatest turnover, in excess of £500,000, pay a membership of £350 per year. Member benefits include.

 

The Chairman addressed the Panel to express support for the new approach that, if approved by the Executive, will save the Council money whilst still providing a valuable service to the residents of Fareham.

 

The Executive Member for Leisure and Community, Councillor Mrs S Walker addressed the Panel to advise that a large number of volunteers have transferred over to Community First from the previous charity, One Community and that the staff from One Community who worked in Fareham, have been personally thanked for all their support and dedication to the residents of the Borough.

 

RESOLVED that the Leisure and Community Scrutiny Panel: -

 

(a)  notes the contents of the report attached at appendix 1; and

 

(b)  considered any comments/recommendations to pass to the Executive for consideration at their meeting on the 03 April 2023.

 

This was considered at item 8(1) on the agenda.

 

Health and Public Protection Scrutiny Panel – 29 March 2023

 

Minute 7 – Extension of coastal car parking charges

 

At the invitation of the Chairman, Councillors Ms C Bainbridge and P M Nother addressed the Panel on this item.

 

Deputations were received in respect of this item, as outlined in the table at item 5 on the agenda.

 

Councillor Mrs P M Bryant declared a non-pecuniary interest in this item as she is a member of Fareham Rotary Club which owns the Wheelhouse at Hillhead Coastal car park.

 

The Panel considered a report by the Director of Leisure and Community which invited Members to scrutinise and make comments to the Executive in respect of the proposed extension of coastal car parking charges in the Borough.

 

At the request of the Chairman, it was confirmed that 123 comments have been received from members of the public regarding the proposals. 58 referenced the potential issues with local roads, 83 raised concern regarding access to sport - particularly for older and younger people, 36 related to the impact that the charges would have on AFC Portchester and 58 referenced other matters such as the impact on Shearwater overflow car park.

 

Councillor Mrs Trott noted the need to find increased revenue to off-set expenses but felt that the proposal prioritised income over the health and well-being of residents. Councillor Mrs Trott also noted that Wicor is a recreational/leisure car park and that charges are not being proposed in similar car parks in other parts of the Borough.

 

Members discussed the potential impact that the proposals may have on local roads and felt that it would be important to ensure that appropriate enforcement by Hampshire County Council is carried out. In response to a question raised by Councillor Miss Harper regarding the impact of pay and display parking installed at Hill Head coastal car park, the Head of Environmental Health reported that Hampshire County Council’s view is that, within a short period of time, people get used to having to pay.

 

Members were concerned about the cost of living crisis and the impact that these proposals might have on families who are already struggling.  However, it was felt that the taxpayer should not be expected to cover the cost of parking charges, that season tickets are available which have worked well in other coastal car park locations since charging was introduced and that there are alternative car parks nearby that do not charge to park.

 

The excellent work done by AFC Portchester in providing significant health and wellbeing benefits to the local community was recognised by the Panel during the discussion on this item.    

 

The Chairman commented on the positive impact that public engagement has on the Council’s decision making process and noted the concerns that had been

 

raised in respect of the proposals. The Chairman reminded members that the final decision on this matter did not rest with the Panel and that members were being asked to consider the proposals and pass any comments to the Executive to assist with the decision that would be made at the meeting on the 03 April 2023.  The Chairman explained that, if approved by the Executive, a four-week consultation to amend the Fareham Borough Council Off-Street Parking Order would be undertaken in May 2023.

 

RESOLVED that the Health & Public Protection Scrutiny Panel agrees unanimously that the recommendations contained in the report be taken forward to the Executive for consideration.

 

This was considered at item 10(1) on the agenda.

 

Planning and Development Scrutiny Panel – 30 March 2023

 

Minute 6 – Biodiversity Net Gain Supplementary Planning Document for Consultation

 

The Panel received a report on the Biodiversity Net Gain Supplementary Planning Document by the Director of Planning and Regeneration. The report outlined the Supplementary Planning Document (SPD) which has been prepared to provide guidance to applicants seeking planning permission. Executive approval is to be sought to consult on the SPD at their meeting on the 04 April 2023.

 

The Principal Planner (Strategy) presented the Executive report to the Panel and explained the Council’s approach to securing and implementing Biodiversity Net Gain (BNG) in line with Policy NE2 in the emerging Fareham Borough Local Plan 2037.

 

Members of the Panel discussed the report in detail and asked questions for clarification on how the measures implanted by developers to achieve BNG will be monitored and if necessary, enforced by the over the 30-year period required and asked if costs would be incurred by the Council. Officers explained that the policy would be implemented and enforced in line with all other planning policies. The management of this new policy will incur costs but it was agreed by Members of the Panel that costs incurred are necessary to secure Borough’s biodiversity for future generations.

 

Members of the Panel expressed support the Biodiversity Net Gain consultation and look forward to seeing how both residents and developers respond to the details within the SPD. Officers confirmed that the results of the consultation will be brought to a future meeting of the Panel.

 

RESOLVED that the Planning and Development Scrutiny Panel:-

 

a)    note the contents of the Executive report at Appendix 1; and

 

b)     ask that to the Executive to consider the Panels comments at their meeting on the 03 April 2023.

 

This was be considered at item 11(1) on the agenda

 

Minute 8 – Planning Strategy Update

 

The Panel received a presentation from Planning Strategy officers providing a Planning Strategy Update, including an overview of the forthcoming Self and Custom Build Supplementary Planning Document and an update on the Council’s emerging Local Plan. A copy of the presentation is appended to these minutes.

 

The Head of Planning Strategy and Economic Development presented details to the Panel on the Council’s emerging Local Plan, which is to be considered for adoption by the Council on the 05 April 2023. The presentation provided information on the Inspectors’ letter which had recently been received.  The report concluded that the Local Plan can be found sound but only with the inclusion of the main modifications, all of which were subject to Council approval for a consultation in October 2022. The officer then explained the next steps once adopted and the implications for the Council should Members choose not to adopt the Local Plan. Members asked questions for clarification on changes to the Strategic Gap designation and the contribution to Portsmouth’s unmet need.

 

The Senior Planner (Strategy) then went on to deliver details on the forthcoming Self and Custom Build Supplementary Planning Document (SPD). Members asked questions for clarification on new the policy and officers explained how legislation from central government has led to the development of a register of interest in Self and Custom Build and the policy in the emerging Local Plan. They also explained that the SPD has been prepared to provide guidance to planning applicants on the information to submit alongside their applications. Officers also provided details on the local need for self and custom build plots and how this has provided the data to develop the SPD.

 

RESOLVED that the Panel note the contents of the presentation.

 

This was considered at item 11(2) on the agenda

 

 

8.

Leisure and Community

8(1)

Voluntary Community Support Services pdf icon PDF 132 KB

A report by the Director of Leisure and Community.

Additional documents:

Minutes:

The comments of the Leisure & Community Scrutiny panel were taken into account in considering this item:

 

RESOLVED that the Executive approves the following annual allocations and commitments for the next 3-year period:

 

(a)  the allocation of £7,500 from the Community Fund budget to which local charitable organisations can apply to secure their first year’s membership to Action Hampshire and /or access their specialist advice around a governance issue of particular concern, with the applications for these grants being agreed by the Executive Member for Leisure and Community;

 

(b)  the award of a grant agreement to Communities First Wessex for £10,000 for the provision of support around securing and retaining volunteers;

 

(c)  the development of a new Council webpage providing clear links to support around governance, volunteering and funding for charitable organisations, with a one-off allocation of £2,000 for the development of the webpage and promotion of the new package of services; and

 

(d)  the allocation of £2,000 for the planning and delivery by Communities First Wessex of an annual Community Showcase event, to celebrate the local voluntary sector and encourage networking between organisations that are located within the Borough and provide a service to the residents of Fareham.

9.

Streetscene

9(1)

Award of Contract - Corporate Cleaning Services pdf icon PDF 140 KB

A report by the Head of Streetscene.

Additional documents:

Minutes:

RESOLVED that the Executive agrees to award the contract to the contractor ranker in 1st position (as set out in the confidential Appendix A to the report) being the best price quality ratio tender received.

11.

Planning and Development

11(1)

Biodiversity Net Gain - Supplementary Planning Document pdf icon PDF 143 KB

A report by the Director of Planning and Regeneration.

Additional documents:

Minutes:

The comments of the Planning & Development Scrutiny Panel were taken into account in considering this item.

 

RESOLVED that the Executive:

 

(a)  approves the Draft Biodiversity Net Gain Supplementary Planning Document, as set out at Appendix A to the report, for public consultation; and

 

(b)  delegates authority to the Director of Planning and Regeneration, following consultation with the Executive Member for Planning and Development, to make any minor amendments to the document following consideration by the Executive, prior to the consultation.

11(2)

Adoption of the Fareham Local Plan 2037 pdf icon PDF 141 KB

A report by the Director of Planning and Regeneration.

Additional documents:

Minutes:

The comments of the Planning & Development Scrutiny Panel were taken into account in considering this item.

 

In considering this item, the Executive was keen to place on record its thanks to Gayle Wootton, Head of Planning Strategy and Economic Development, for the incredible hard work of her team to co-ordinate and produced a sound plan.

 

RESOLVED that the Executive notes the Planning Inspector’s report on the examination of the Local Plan and recommends to Council that:

 

(a)  Council resolves to adopt the adoption version of the Fareham Local Plan 2037 (see Appendix 2) which incorporates:

o   the Main Modifications recommended by the Inspector (as set out in Appendix 1), and

o   The Additional Modifications (see Appendix 3 Part 1), and a list of further minor changes since October 2022 (see Appendix 3 Part 2);

 

(b)  Council adopts the Policies Map as set out in Appendix 4;

 

(c)  the Director of Planning and Regeneration, following consultation with the Executive Member for Planning and Development, be authorised to publish and circulate in accordance with the statutory requirements, an Adoption Notice, a Sustainability Appraisal Adoption Statement (see Appendix 5) and the adopted version of the Fareham Local Plan 2037, as soon as reasonably practicable after adoption.

 

11(3)

Stronger Performance of Local Planning Authorities supported through an increase in Planning Fees - Planning Consultation pdf icon PDF 136 KB

A report by the Director of Planning and Regeneration.

Additional documents:

Minutes:

RESOLVED that the Executive:

 

(a)  considered the content of the report and approves the suggested approach to the Council’s response set out at Appendix A to the report; and

 

(b)  delegates authority for the final consultation response to the Director of Planning and Regeneration, following consultation with the Executive Member for Planning and Development.

12.

Exclusion of Public and Press

To consider whether it is in the public interest to exclude the public and representatives of the Press from the remainder of the meeting on the grounds that the matters to be dealt with involve the likely disclosure of exempt information, as defined in Paragraph 3 of Part 1 of Schedule 12A of the Local Government Act 1972.

Minutes:

RESOLVED that in accordance with the Local Government Act 1974, the Public & Press be excluded from the remainder of the meeting, as the Executive considers that it is not in the public interest to consider the matters in public on the grounds that they will involve the disclosure of exempt information, as defined in Paragraph 3 of Part 1 of Schedule 12A of the Local Government Act.

 

13.

Policy and Resources

13(1)

Infrastructure Upgrade - Daedalus

A report by the Director of Planning and Regeneration.

Minutes:

RESOLVED that the Executive approves the budget as outlined in the confidential report.

 

 




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