Agenda, decisions and minutes

There were no apologies given for this meeting.

To confirm as a correct record the minutes of the meeting of the Executive held on 19 June 2023.

RESOLVED that the minutes of the meeting of the Executive held on 19 June 2023 be confirmed and signed as a correct record.

There were no Executive Leader announcements.

To receive any declarations of interest from members in accordance with Standing Orders and the Council’s Code of Conduct.

There were no declarations of interest made at this meeting.

There were no petitions submitted at this meeting.

To receive any deputations, of which notice has been lodged.

There were no deputations made at this meeting.

To receive any references from the committees or panels held.

Leisure & Community Scrutiny Panel – 28 June 2023

Item 8 – Festive Lights: Award of Contract

The Panel received a report and supporting presentation from the Leisure and Community Manager on the Festive Lights Award of contract which is to be considered by the Executive at its meeting on the 03 July 2023.

The Leisure and Community Manager advised that there is an error in the Executive report at paragraph 17. The Paragraph should read - The current scheme uses approx. 4163kWh over the festive lighting period which is 7 weeks from around 20 November until 05 January when the scheme is illuminated from 4pm to 11pm each day. The preferred bidder, based on the same timings, will use approx. 2081kWh.

The Panel discussed the contents of the confidential Appendix A at length and provided Officers with valuable feedback on the possible options available from the preferred bidder, should the Executive agree to accept the results of the procurement exercise and award the contract to the contractor ranked 1^st.

RESOLVED that the Leisure and Community Scrutiny Panel: -

a)    note the contents of the Executive report attached at appendix 1; and

b)    recommends that the Executive agree to award the contract the contractor ranked 1st at their meeting on the 03 July 2023.

This was considered at item 9(1) on the agenda

A report by the Head of Housing Delivery.

RESOLVED that authority be delegated to the Chief Executive Officer, following consultation with the Executive Member for Housing, to enter into an extension of the existing Void Property Works and Improvements Contract with Mountjoy Limited for a period of 6 months, with authority delegated for a further 6 month extension should it be required.

A report by the Director of Leisure and Community.

The comments of the Leisure and Community Scrutiny Panel were taken into account in considering this item.

A correction to paragraph 17 of the report was noted to clarify that it should read as “the current scheme uses approx. 4,163kWh and that the preferred bidder, based on the same timings, will use approx. 2,081 kWh.”

RESOLVED that the Executive agrees that:

(a)  the tender submitted by the contractor ranked 1^st, as set out in the confidential Appendix A to the report, being the most advantageous tender received, be accepted and the contract awarded to the company and;

(b)  the contractor ranked 2^nd, as set out in the confidential Appendix A to the report, is appointed as the reserve bidder.

A report by the Director of Planning and Regeneration.

RESOLVED that the Executive approves the introduction of a monitoring fee of £500 for:

(a)  each type of obligation (i.e. head of term, financial and non-financial; and

(b)  each obligation (i.e. covenant, restriction or requirement) contained within the planning obligation, as set out in paragraphs 14 -16 of the Executive Briefing Paper, with effect from 01 August 2023.

A report by the Director of Planning and Regeneration.

RESOLVED that the Executive agrees:

(a)  to adopt the Fareham Borough Local Development Scheme (July 2023) as set out in Appendix A to the report; and

(b)  that the Director of Planning and Regeneration, following consultation with the Executive Member for Planning and Development, is authorised to make any necessary minor changes to the Local Development Scheme, providing that these do not change the overall direction, shape or emphasis of the document, prior to the document being published on the Council’s website.

A report by the Director of Planning and Regeneration.

At the invitation of the Executive Leader, Councillor Mrs K K Trott addressed the Executive on this item.

RESOLVED that the Executive:

(a)  notes the progress on the project to date; and

(b)  approves that delegated authority to award contracts for these works be given to the Director of Planning and Regeneration, following consultation with the Executive Member for Policy and Resources.

A report by the Director of Planning and Regeneration.

RESOLVED that the Executive agrees:

(a)  to the principle of using the Council’s land assets for the creation of Biodiversity Net Gain (BNG) Units through the delivery of a range of habitat related projects;

(b)  that, following consultation with the Executive Member for Policy & Resources, authority be delegated to the Director of Planning and Regeneration to agree an annual programme of Council sites to be used for the purposes of securing Biodiversity Net Gains Units; and

(c)  that, following consultation with the Executive Member for Policy & Resources, authority be delegated to the Director of Planning and Regeneration to enter into unilateral undertakings given by the Council as landowner to the Local Planning Authority to commit Council owned land for a minimum period of 30 years for the purposes of securing Biodiversity Net Gain projects

A report by the Head of Finance and Audit.

RESOLVED that the Executive notes the content of the report.

A report by the Head of Finance and Audit.

A correction to the table at paragraph 37 of the report was noted to clarify that under the Property type column it should state “Other (Childcare)”.

RESOLVED that the Executive:

(a)  approves that the General Fund capital programme for 2022/23 be financed as set out in the report;

(b)  agrees that the additional expenditure incurred, amounting to £5,803 be financed retrospectively from unallocated capital resources; and

(c)  notes the treasury management activity for 2022/23.

A report by the Director of Planning and Regeneration.

RESOLVED that the Executive:

(a)  authorises the publication of a notice under Section 123 of the Local Government Act 1972 (as amended) in a local newspaper for two consecutive weeks; and

(b)  agrees to delegate authority to the Executive Member for Policy and Resources to consider any representations received in response to the notice referred to in recommendation (a) above, to determine whether the public interest in granting the lease outweighs any negative impacts raised in representations received, and therefore to decide whether to grant the lease to install telecommunications apparatus on Warsash Recreation Ground.