Agenda, decisions and minutes

An apology for absence was received from Councillor Miss J Burton.

To confirm as a correct record the minutes of the meeting of the Executive held on 08 April 2024.

RESOLVED that the minutes of the meeting of the Executive held on Monday 08 April 2024 be confirmed and signed as a correct record.

The Executive Leader made the following announcement regarding D-Day80:

Thursday, 6 June will be the 80th Anniversary of the D-Day Landings and the Battle of Normandy which led to the liberation of France and Europe and the beginning of the end of World War Two. 

In 1944, HMS Daedalus airfield, now renamed Solent Airport, was the busiest in the country.  More than 400 sorties were flown throughout the day by extraordinarily brave pilots.

Building on the success of previous commemorative events, Daedalus 100 and D-Day 75, this year, Daedalus D-Day 80 is being run on behalf of Fareham Borough Council by Montserrat Events CIC who are managing the community event on the ground and the ticket sales, and by Regional City Airports (RCA) who will manage visiting aircraft and flying displays. 

This ticketed event is being held over two days on Saturday 8 and Sunday 9 June. Visitors can look forward to; static aircraft and flying displays inc. a fly-past from the Red Arrows on Saturday, field gun runs, marching bands, living history reenactments, live entertainment, funfair rides and much more. 

As of last Thursday, 4,700 tickets have been purchased – tickets are still available and, subject to availability, can be bought on the day.

To receive any declarations of interest from members in accordance with Standing Orders and the Council’s Code of Conduct.

There were no declarations of interests made at this meeting.

There were no petitions submitted at this meeting.

To receive any deputations, of which notice has been lodged.

There were no deputations made at this meeting.

To receive any references from the committees or panels held.

There were no references from other committees.

To appoint Executive Members to the following Bodies for the 2024/25 municipal year.

(i)            Portchester Crematorium Join Committee (the representatives appointed by the Executive in 2023/24 were Councillors Miss J Burton and Mrs S M Walker with Councillor I J Bastable as Deputy).

(ii)          Fareham and Gosport Building Control Members’ Panel (the representative appointed by the Executive in 2023/24 was Councillor Miss J Burton).

(iii)         Partnership for South Hampshire (PfSH).  As PfSH is a Joint Committee the Executive is required to make the following appointments for 2024/25:

(a)  Joint Committee Representative (the representatives appointed by the Executive in 2023/24 were Executive Leader Councillor S D T Woodward and Deputy Executive Leader Councillor S D Martin).

(b)  Sub-Group Meetings (the representatives appointed by the Executive in 2023/24 were the appropriate Executive Members).

(c)  Meetings with Key Consultees and similar consultation meetings (the representatives appointed by the Executive in 2023/24 were Councillors S D T Woodward and Councillor S D Martin).

(iv)         Fareham and Gosport Environmental Health Partnership (the representative appointed by the Executive in 2023/24 was Councillor Miss J Burton).

(v)          Aspect Building Communities Ltd (the representative appointed by the Executive in 2023/24 was Councillor D Foot).

(vi)         Joint Member Shared Coastal Management Board (the representative appointed by the Executive in 2023/24 was Councillor S D Martin with Councillor M Daniells as Deputy).

(vii)        Solent Airport Consultative Committee (the representatives appointed by the Executive in 2023/24 were Executive Leader Councillor S D T Woodward as Chairman of the Committee, Deputy Executive Leader Councillor S D Martin as the Vice Chairman of the Committee and Councillors Miss T Harper, S Dugan and Mrs J Needham from the Titchfield, Hillhead and Stubbington wards respectively as members of the Committee.

RESOLVED that the Executive appoints Executive Members to the following bodies for the 2024/25 municipal year:

(i)     Portchester Crematorium Joint Committee - Councillor Miss J Burton and Councillor I J Bastable with Councillor F W Birkett as Deputy.

(ii)    Fareham and Gosport Building Control Members’ Panel – Councillor Miss J Burton.

(iii)   Partnership for South Hampshire (PfSH)

As PfSH is a formal Joint Committee, the following appointment were made by the Executive for 2024/25:

(a)  Joint Committee representative – Executive Leader Councillor S D Martin.

(b)  Sub-Group meetings – Executive Leader, Councillor S D Martin.

(c)  Meetings with Key Consultees and similar Consultation Meetings – Executive Leader, Councillor S D Martin.

(iv)         Fareham and Gosport Environmental Health Partnership Panel – Councillor Miss J Burton.

(v)          Aspect Building Communities Ltd – Councillor F W Birkett.

(vi)         Joint Member Shared Coastal Management Board – Councillor M Daniells and Councillor Mrs T Ellis as Deputy.

(vii)        Solent Airport Consultative Committee – Executive Leader Councillor S D Martin as Chairman of the Committee, Councillor M Daniells as the Vice Chairman of the Committee and Councillors R Bird, S Dugan and Mrs J Needham from the Avenue, Hillhead and Stubbington wards respectively, as members of the Committee.

A report by the Director of Neighbourhoods.

RESOLVED that the Executive:

(a)  supports initial public consultation and the submission of an application to the National Heritage Lottery Fund to restore the important heritage and infrastructure features at Holly Hill Woodland Park;

(b)  approves a new capital allocation of £2,046,000 for the restoration works at Holly Hill Woodland Park; 

(c)  approves the use of £425,000 of unallocated S106 contributions that have already been received and are relevant for this project and £436,000 in future CIL receipts, in addition to the £195,000 New Forest mitigation funding already allocated, to match fund the Major Works Scheme if the lottery application is successful; and

(d)  approves the use of up to £425,000 of unallocated S106 contributions, in addition to the £195,000 New Forest funding already allocated, for silt removal works on the site and the sunken garden refurbishment, should the lottery application be unsuccessful.

A report by the Director of Planning and Regeneration.

RESOLVED that the Executive:

(a) notes the consultation comments received on the Draft Supplementary Planning Document together with the Council’s responses to the representations as set out in the Statement of Consultation at Appendix A to the report; and

(b) agrees to adopt the Affordable Housing Supplementary Planning Document as set out in Appendix B to the report with effect from the 1 July 2024.

A report by the Director of Planning and Regeneration.

RESOLVED that the Executive:

(a)  approves the introduction of an electric vehicle charging tariff for Fareham Live car park, which will be added to the Council's Fees and Charges listings;

(b)  agrees pricing strategy A) (as set out in the Executive Briefing Paper) to be used to set the charging tariff;

(c)  due to price volatility, agrees that delegated authority be given to the Director of Planning and Regeneration in consultation with the Section 151 Officer, to adjust the charging tariff in line with the agreed pricing strategy, if and when necessary; and

(d)  receives a further report which reviews the first 12 months of usage to inform whether further EV chargers are to be fully installed.

To consider whether it is in the public interest to exclude the public and representatives of the Press from the remainder of the meeting on the grounds that the matters to be dealt with involve the likely disclosure of exempt information, as defined in Paragraph 3 of Part 1 of Schedule 12A of the Local Government Act 1972.

RESOLVED that it is in the public interest to exclude the public and representatives of the Press from the remainder of the meeting on the grounds that the matters to be dealt with involve the likely disclosure of exempt information, as defined in Paragraph 3 of part 1 of Schedule 12A of the Local Government Act 1972.

A report by the Assistant Director (Finance & ICT).

RESOLVED that the Executive agrees that the debts listed in the confidential Appendix A to the report be written off as irrecoverable.