Agenda, decisions and minutes

There were no apologies for absence.

To confirm as a correct record the minutes of the meeting of Executive held on 7 January 2013.

RESOLVED that the minutes of the meeting of the Executive held on 7 January 2013 be confirmed and signed as a correct record.

There were no announcements given by the Executive Leader.

To receive any declarations of interest from members in accordance with Standing Orders and the Council’s Code of Conduct.

The Monitoring Officer had granted a dispensation to all Members to enable discussion and a decision to be taken at item 11(1) - Finance Strategy, Capital Programme, Revenue Budget and Council Tax 2013/14; and item 11(2) - Housing Revenue Account Spending Plans, including the Capital Programme for 2013/14.

Councillor Keeble declared a non-pecuniary interest for item 9(1) as he was the Council appointed representative at Community Action Fareham.

There were no petitions presented for this meeting.

To receive any deputations, of which notice has been lodged.

The Executive received a deputation from Mr Raymond Hale in relation to item 9(1) Community Action Fareham - Review of Service Level Agreement and was thanked accordingly (see minute 9(1) below).

The Chairman agreed to bring that item for consideration forward on the agenda.

The Executive received a reference from the Policy Development and Review Panels, the Housing Tenancy Board and the Scrutiny Board on a number of matters and took account of those comments in determining the matters at minutes 9(1), 11(1) and 11(2) below. 

To consider and reach a decision on the following matter.

A report by the Director of Community.

RESOLVED:

(a)     that the level of support service provided to sheltered housing tenants at Garden Court be changed from a 5 day week service to a weekly service (as set out in paragraphs 13 to 15 of the attached briefing paper); and

(b)     that officers be instructed to implement the new service arrangements at the earliest opportunity.

To consider and reach a decision on the following matter:

A report by the Director of Community

Councillor Keeble declared a non-pecuniary interest for this item as he was the Council appointed representative at Community Action Fareham.

The comments of the Deputee were taken into account during consideration of this item (see minute 6 above).

RESOLVED that the Executive:

(a)     agrees to extend the current SLA with Community Action Fareham by six months until 30 September 2013, pending a review once Hampshire County Council has completed its review of funding to support future capacity in the voluntary and community sectors;

 (b)      requests the Scrutiny Board to look at the matter prior to the Executive's review; and

(c)     agrees to reduce the current level of core funding by 4%.

To consider and reach a decision on the following matter:

A report by the Director of Democratic and Regulatory Services.

RESOLVED that the Executive notes the progress on the current 2012/13 programme, and planned work for 2013/14 identified in Appendices A to D to the report and approves:

(a)     that a new assessment factor termed "Highway Code" is added to the existing criteria for prioritising the TRO programme;

(b)     the Proposed Traffic Regulation Order Programme for 2013/14, as shown in Appendix B (Table 4) to the report;

(c)     work undertaken on the deployment of the Speed Limit Reminder signs, as detailed at Appendix D to the report, be noted; and

(d)     that the use and deployment of the Council's Speed Limit Reminder signs are co-ordinated with the Community Speedwatch programme and that this is undertaken through the Community Tasking and Co-ordinating Group (CTCG).

A report by the Director of Democratic and Regulatory Services.

At the invitation of the Executive Leader, Councillor J S Forrest addressed the Executive on this item.

RESOLVED that the existing Experimental Traffic Regulation Order in West Street and Quay Street is made permanent.

To consider and reach a decision on the following matters:

A report of the Director of Finance and Resources.

The Monitoring Officer had granted a dispensation to all Members to enable discussion and a decision to be taken for this item.

RESOLVED that the following proposals be approved and recommended to the special meeting of the Council to be held on 22 February 2013:-

(i)      the capital programme and financing as amended in paragraphs 3-7 of £22,903,000;

(ii)     an overall revised revenue budget for 2012/13 of £10,458,500;

(iii)    a revenue budget for 2013/14 of £9,823,300; and

(iv)    a council tax for Fareham Borough Council for 2013/14 of £140.22 per band D property, which represents no increase when compared to the current year.

A report by the Director of Finance and Resources

The Monitoring Officer had granted a dispensation to all Members to enable discussion and a decision to be taken for this item.

RESOLVED that the Council be recommended that:-

 (a)    individual rent increases in line with the rent restructuring model, be approved for Council dwellings with effect from 1 April 2013;

(b)     rents for Council garages be increased by 5% with effect from 1 April 2013;

(c)     discretionary fees and charges be increased to provide a minimum increase of 5% with effect from 1 April 2013;

(d)     the revised budget for 2012/13;

(e)     the base budget for 2013/14;

(f)      the capital programme and financing for 2012/13 to 2016/17 b; and

(g)     annual budgets and assumptions are set with the aim of ensuring sufficient surpluses are held to repay debt on the date of maturity of each loan.

A report by the Director of Finance and Resources

RESOLVED that the draft Treasury Management Strategy and Prudential Indicators for 2013/14, attached as Appendix A to this report, be endorsed and submitted to the Council for approval.

A report by the Director of Finance and Resources

RESOLVED that the report on revenue and capital budget monitoring be noted.

To consider whether it is in the public interest to exclude the public and representatives of the Press from the remainder of the meeting on the grounds that the matters to be dealt with involve the likely disclosure of exempt information, as defined in Paragraph 3 of Part 1 of Schedule 12A of the Local Government Act 1972.

The Executive considered the following matter for decision in private and resolved as indicated in the Notices of Executive Decisions referred to and as set out below:-

To consider and reach a decision on the following matter:

A report by the Director of Finance and Resources

RESOLVED that the treasury management monitoring report be noted.