Agenda, decisions and minutes

There were no apologies given for this meeting.

To confirm as a correct record the minutes of the meeting of Executive held on 2 November 2015.

RESOLVED that the minutes of the meeting of the Executive on the 02 November 2015 be confirmed and signed as a correct.

The Executive Leader updated Members on the Promenade to the east of Hill Head Sailing Club which has been under close supervision by the Eastern Solent Coastal Partnership, on behalf of Fareham Borough Council, following recent serious damage to and deterioration of the sea defence in this location.  

The Council is working with contractors to consider options to resolve this issue.  At this early stage it is not clear when the promenade will be reopened, but Fareham Borough Council are working to make this happen as soon as possible once potential health and safety risks to the public have been managed.  The Council is sorry for any inconvenience caused and has erected safety fencing to protect the public from harm.

The local community will understand that this section of sea defences has been troublesome for many years, and was significantly repaired in 2005 and 2014. Fundamentally it has reached the end of its working life. The various repairs undertaken by Fareham Borough Council have enabled the promenade to remain open, but these cannot have been expected to reverse the overall deterioration of the wall.  The situation is not helped by the historically low beach levels at Hill Head which no longer afford the seawalls natural protection.  

The Executive Leader confirmed that the Council is already planning to consider priorities for investment in coastal defences within the Borough, in the context of the recently approved Portchester – River Hamble Coastal Strategy, early in the New Year.  The urgent consideration of options for the Hill Head foreshore will be progressed in the context of this wider review.

To receive any declarations of interest from members in accordance with Standing Orders and the Council’s Code of Conduct.

Councillor Mrs K Mandry declared a Pecuniary Personal Interest for item 8(1) – Youth Services Review, as she is a Trustee of Crofton Youth Project.

Councillor A Mandry declared a Pecuniary Personal Interest for item 8(1) – Youth Services Review, as he is a Trustee of Crofton Youth Project.

Councillor C J Wood declared a Non-Pecuniary Personal Interest for item 11(2) and 11(6) – Disposal of Land at Daedalus and Relocation of Allotments at Daedalus, due to the proximity of his parents’ house to the Daedalus site.

There were no petitions submitted at this meeting.

To receive any deputations, of which notice has been lodged.

The Executive received a deputation from Robert Tutton in relation to item 10(1) – Fareham Borough Design Guidance Supplementary Planning Document (excluding Welborne).

The Executive Leader agreed to bring this item for consideration forward on the agenda.

To receive any reference from the committees or panels held.

There were no references from other Committees given at this meeting.

A report by the Director of Operations.

At the invitation of the Executive Leader, Councillors A Mandry and C J Wood addressed the Executive on this item.

Councillor Mrs K Mandry declared a Pecuniary Personal Interest on this item as she is a Trustee of Crofton Youth Project. Councillor Mrs K Mandry then left the room and did not take part in the discussions on this item.

Before addressing the Executive, Councillor A Mandry declared a Pecuniary Personal Interest as he is a Trustee of the Crofton Project. After addressing the Executive, Councillor A Mandry left the room and was not present for the discussion on this item.

RESOLVED that the Executive approves:

(a)       the establishment of a ‘Youth Activities Fund’ to support open access youthservices in Fareham Borough Council, as detailed in  option 2 paragraph 17; subject to confirmation of Hampshire County Council’s decision on future funding for youth services in Fareham;

(b)       that the estimated £30,000 saving resulting from the reorganisation of the Leisure & Community staff restructure be allocated to the Youth Activities Fund;

(c)       a review of the current Community Fund Grant scheme to consider local groups and organisations to submit one off bids for running costs;

(d)       that further consideration is given to the opportunity to provide a Mobile Youth Resource, as detailed in option 4 at paragraph 17 of the report, and that a report on this opportunity is presented to a future meeting of the Executive; and

(e)       that the current arrangements for the Youth Council are dissolved and replaced with the new ‘Y-CAT’ arrangements as the new way of engaging with young people in the Borough of Fareham.

A report by the Director of Operations.

RESOLVED that the Executive agrees to award the contract to the contractor ranked in 1^st position (as set out in confidential appendix A) being the best price quality ratio tender received.

A report by the Director of Planning and Development.

The comments of the deputation were taken into account in considering this item (see minute 6).

RESOLVED that the Executive:

(a)       notes the consultation comments received on the Draft Fareham Borough Design Guidance Supplementary Planning Guidance (excluding Welborne) and agrees the proposed Council responses as set out in Appendix A to the report; and

(b)       adopts the Fareham Borough Design Guidance Supplementary Planning Document (excluding Welborne) as set out in Appendix B to the report with effect from Monday 21 December 2015.

A report by the Director of Finance and Resources.

RESOLVED that the Executive:

(a)          approve the heads of terms provisionally agreed with Hampshire and Isle of Wight Community Rehabilitation Company; and

(b)          delegated authority to the Director of Finance and Resources, in consultation with the Executive Leader, to agree final terms, if required.

A report by the Director of Finance and Resources.

At the invitation of the Executive Leader, Councillors C J Wood and T G Knight addressed the Executive on this item.

Before addressing the Executive, Councillor C J Wood declared a Non-Pecuniary Personal Interest due to the close proximity of his parents’ property to the Daedalus site.  

RESOLVED that the Executive:

(a)          approves the draft Heads of Terms, as set out in confidential Appendix A to this report;

(b)          delegates authority to the Director of Finance and Resources in consultation with the Executive Member for Policy and Resources to agree the detailed terms, as appropriate; and

(c)          agrees to reinvest the proceeds of the disposal of land under this agreement into the delivery of actions that support the Vision for Daedalus, including the airport, the business park and the open space.

A report by the Director of Finance and Resources.

At the invitation of the Executive Leader Councillor Mrs K K Trott addressed the Executive on this item.

RESOLVED that the report on revenue and capital budget monitoring be noted.

A report by the Director of Finance and Resources.

RESOLVED that the treasury management monitoring report for 2015/16 be noted.

A report by the Director of Finance and Resources.

RESOLVED that the Executive approves:

(a)          the provision of up to four CPR (Cardiopulmonary Resuscitation) and defibrillator training sessions to be facilitated by the Council’s Facilities Manager and delivered to core staff or users from those community centres securing a defibrillator;

(b)          the allocation of £150 for purchase of one additional battery for use in training sessions;

(c)          the allocation of a maximum of 70 hours in total (5 hours per community centre) for Building Services to install any cabinet required to house the defibrillators; and

(d)          the allocation of a maximum of £7,020 to purchase up to 13 secure coded cabinets for those community centres intending to install their defibrillator externally.

A report by the Director of Finance and Resources.

At the invitation of the Executive Leader, Councillors A Mandry, C J Wood and T G Knight addressed the Executive on this item.

Before addressing the Executive, Councillor C J Wood declared a Non-Pecuniary Personal Interest due to the close proximity of his parents’ property to the Daedalus site.

RESOLVED that the Executive:

(a)          supports in principle the proposed site for the relocation of the allotments and confirms the provisionally agreed Heads of Terms for a lease from Basil Baird (Fareham) Ltd as set out in the confidential Appendix A;

(b)          delegates authority to the Director of Finance & Resources to conclude the lease of land for allotment provision; and

(c)          delegates authority to the Director of Operations, in consultation with the Director of Finance and Resources and the Executive Leader, to agree the final specification of the allotment layout.

A report by the Director of Finance and Resources.

RESOLVED that the Executive agrees to replace the Residents’ Survey with quarterly customer satisfaction surveys, focusing on service areas that have been through a Vanguard intervention.