Agenda, decisions and minutes

There were no apologies given for this meeting.

To confirm as a correct record the minutes of the meeting of Executive held on 7 December 2015.

RESOLVED that the minutes of the meeting of the Executive on the 7 December 2015 be confirmed and signed as a correct.

The Executive Leader reminded Members that periods of severe weather over the Christmas period caused damage and disruption to the foreshore in the Hill Head area.  The Executive Leader is aware that a small number of the Council’s tenants at Cliff Road who own beach huts in the area, have been unable to gain access whilst the Council carries out the necessary repair works.  In sympathy with the problems faced by these owners, the Council will be offering ‘ground rent’ relief to those most directly and seriously affected. Once the current works are complete the timescales involved will be reviewed and an appropriate level of refund will be calculated which is likely to be via credits to bills in the next financial year.

The Executive Leader reported the very sad news that Contractors, whilst working on repairs to the sea wall at Hill Head, had discovered a body on the beach.  The Police have attended the scene and work will recommence tomorrow.

To receive any declarations of interest from members in accordance with Standing Orders and the Council’s Code of Conduct.

There were no declarations of interest made at this meeting.

There were no petitions submitted at this meeting.

To receive any deputations, of which notice has been lodged.

The Executive received a deputation from Mr Ben Foster, in relation to item 9(1) – Finance Strategy, Capital Programme, Revenue Budget and Council Tax 2016/17 Report.

The Executive Leader agreed to bring this item forward on the agenda.

To receive any reference from the committees or panels held.

There were no references from other Committees given at this meeting.

A report by the Director of Planning and Regulation.

RESOLVED that the Executive:

(a)       notes the consultation comments received on the Draft Welborne Design Guidance Supplementary Planning Document and agrees the responses to the representations as set out in Appendix A to the report; and

(b)       adopts the Welborne Design Guidance Supplementary Planning Document as set out in Appendix B to the report with effect from 25 January 2016.

A report by the Director of Finance and Resources.

The comments of the deputation were taken into account in considering this item (see minute 6).

At the invitation of the Executive Leader, Councillors P J Davies and A Mandry addressed the Executive on this item.

RESOLVED that the Executive agrees:

(a)  that the capital programme for the period 2015/16 – 2019/20, amounting to £36,959,000 as set out at Appendix A to the report be approved;

(b)  that the proposed fees and charges for 2016/17, as set out in Appendix B to the report be approved, subject to the amendment of the fixed penalty for dropped litter being increased to £80 and fouling of the land being increased to £100;

(c)  that the revised 2015/16 general fund budget, amounting to £9,174,600 be approved;

(d)  that the base 2016/17 general fund revenue budget amount to £8,736,600 be approved;

(e)  that the use of the surplus on the spending reserve as set out in paragraphs 42-46 be approved; and

(f)   a commitment to fund foreshore repairs at Hill Head from the general fund revenue reserve, once the costs are known.

A report by the Director of Finance and Resources and Director of Operations.

The Executive Leader announced that this item would stand deferred to a later meeting of the Executive.